Architectural Submittal Form - Home Exterior

Please note that the time frame for approval begins when the Architectural Change Committee receives the application, not once you hit submit below.
Failure to provide the complete details requested will result in a hold on your submission.
Any approval of this submittal is contingent upon compliance with the specifications set forth in your application, as it must comply with the Community’s governing documents (CC&Rs and the Architectural Guidelines please be sure you are logged in to kmg.cincwebaxis.com to download these documents) as well as applicable City or County Ordinances. If your improvement requires a county, city or state permit, it is the responsibility of the Homeowner to obtain such documents before commencing construction.
Please note that any changes made to the approved plan must be reviewed by the ACC before the change is implemented. Failure to advise ACC of changes may lead to a SPOA violation including fines or remediation of change, at homeowner's cost, back to the approved plan.

Roof replacement addition/change requirements are:

(Architectural and Landscape Guidelines Section 4.7, Page 22)

Roofs and roof pitches shall be in proportion to the overall size and shape of the house. Except as specifically approved otherwise in writing by the ACC, the minimum roof slope for the main house structure shall be eight (8) vertical to twelve (12) horizontal. Acceptable roofing materials are (i) wood shingles, (ii) wood shakes, (iii) metal as an accent, (iv) natural or man-made slate, (v) tile or (vi) minimum twenty-five (25) year warranty, variegated (or solid) color, dimensional architectural (sculpted) style, composition (fiberglass) shingles. All specific roof materials to be used must be approved in writing by the ACC as part of the final Building Plans and Specifications prior to commencement of construction.

Roof vents, roof power vents, plumbing vent pipes and skylights will not be permitted on roofs visible from any street, unless approved in advance by the ACC. Roof vents, roof power vents, rain diverters, skylight housings, plumbing vent pipes and non-copper flashing shall be painted to blend with the roof shingles, except that flashing applied to vertical surfaces may be painted to blend with the vertical materials where more appropriate.
Eave lines shall align whenever possible. Eaves and rakes shall be accented by fascia boards, frieze boards, and gutters where appropriate.

Submittal requirements for a Roof Replacement, are as follows:

Photographs of existing conditions showing the existing roof.
Details of materials to be used.
Photographs of materials and colors to be used.

Please note a walkthrough by the Architectural Change Committee may be necessary for this project. A representative from the management company will reach out to you if this is required.

Name*

First NameMiddle NameLast Name

Property Address*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip CodeCountry

My property address is the same as my mailing address*

YesNo

Mailing Address

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code

Phone Number*

Area CodePhone Number

Email*

example@example.com

Confirm Email*

example@example.com

Is the project to be completed by a contractor?*

YesNo

Contractor Company

Contractor Name

First NameLast Name

Email Address of Contractor

example@example.com

Phone Number of Contractor

Area CodePhone Number

Please describe your request/project*

General location of project from the perspective of standing on the street looking at the front door*

Estimated Date for Beginning*

Date

Estimated Date for Completion*

Date

Photos of sample materials and colors*

Browse Files

Existing conditions photo from street*

Browse Files

I require more upload fields

Additional Information 1

Browse Files

Additional Information 2

Browse Files

Additional Information 3

Browse Files

Additional Information 4

Browse Files

Additional Information 5

Browse Files

Additional Information 6

Browse Files

I understand that if I am moving any turf/soil on my property I am required to have a silt fence installed prior to work beginning. *

I accept

I understand that I am responsible for sending photos of finished project so that ACC can determine work was completed as approved.*

I accept

I grant permission to the ACC or it’s representatives to make on site inspections to determine progress and adherence to approved plan.*

I accept

I agree and understand that use of any common area to access my lot is not allowed.*

I accept

I understand and agree that no work on this request shall commence until written approval of the Architectural Change Committee (ACC) has been received by me.*

I accept

I represent and warrant that the requested changes will conform with current Springfield Architectural Design Guidelines or as otherwise approved by the ACC.*

I accept

I understand that I am responsible for complying with all city and county regulations applicable to the submitted plan.*

I accept

I acknowledge that as a courtesy, I have made my adjoining neighbors aware of my project which may include but is not limited to, noise, possible encroaching, contractor traffic, etc.*

I accept

Springfield POA, Kuester Properties (POA Management Company), the Association Board of Directors or the Architectural Change Committee nor their respective members, Secretary, successors, assigns, agents, representatives or employees shall not be liable for damages or otherwise to anyone requesting approval of an architectural alteration by reason of mistake in judgment, negligence or nonfeasance arising out of any action with respect to any submission. The Architectural Review is directed toward review and approve of site planning, appearance and aesthetics. None of the foregoing assumes any responsibility regarding design or construction, including, without limitation, the structural integrity, mechanical or electric design, methods or construction, or technical suitability or materials. I hereby release and covenant not to sue all of the foregoing from/for any claims or damages regarding this request of the approval or denial thereof.

Architectural Submittal Form - Home Exterior - Roof Replacement