Architectural Submittal Form

Architectural Submittal Form - Sports Courts
- Please note that the time frame for approval begins when the Architectural Change Committee receives the application, not once you hit submit below.
- Failure to provide the complete details requested will result in a hold on your submission.
- Any approval of this submittal is contingent upon compliance with the specifications set forth in your application, as it must comply with the Community’s governing documents (CC&Rs and the Architectural Guidelines please be sure you are logged in to kmg.cincwebaxis.com to download these documents) as well as applicable City or County Ordinances. If your improvement requires a county, city or state permit, it is the responsibility of the Homeowner to obtain such documents before commencing construction.
- Please note that any changes made to the approved plan must be reviewed by the ACC before the change is implemented. Failure to advise ACC of changes may lead to a SPOA violation including fines or remediation of change, at homeowner's cost, back to the approved plan.
Sports Courts addition/change requirements are:

(Architectural and Landscape Guidelines Section 4.20, Page 28)

Plans for Sports Courts must be professionally designed and overlaid on an SC Stamped survey of the property. The structure must be within the building envelope and setback lines (20 feet from the rear lot boundary, 5 feet from side boundary, and 30 feet from rear lot boundary for Golf Course adjacent properties). The structure must be located directly behind the home.

Plans must include fencing and privacy screening. The structure should be screened from view of public areas, neighbor lots and Golf Course.

Materials shall be similar to Versacourt or like materials and confirmed by a local professional engineer or licensed contractor.

Submittal requirements for Sports Courts are as follows:
- SC stamped lot survey showing a professional design of Sports Courts with dimensions to the side and rear boundaries.
- SC stamped lot survey showing fencing and screening plan.
- Detailed design from vendor indicating plan and materials for Sports Courts.
- Samples of all materials and colors used.
- Photographs of existing conditions showing property from rear boundary to house, house to rear boundary, views from neighboring lots and Golf Course (if appropriate).
Please note a walkthrough by the Architectural Change Committee may be necessary for this project. A representative from the management company will reach out to you if this is required.
Name*

First NameMiddle NameLast Name
Property Address*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip CodeCountry
My property address is the same as my mailing address*

YesNo
Mailing Address

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Phone Number*

Area CodePhone Number
Email*
example@example.com
Confirm Email*
example@example.com
Is the project to be completed by a contractor?*

YesNo
Contractor Company
Contractor Name

First NameLast Name
Email Address of Contractor
example@example.com
Phone Number of Contractor

Area CodePhone Number
Please describe your request/project*
General location of project from the perspective of standing on the street looking at the front door*
Estimated Date for Beginning*

MonthDayYear
Date
Estimated Date for Completion*

MonthDayYear
Date
SC stamped lot survey overlaid with vendor design with dimensions from sports court to side and rear site boundaries*

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Lot plan showing fencing and screening plan for Sports Court, if not provided above

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Vendor detailed plan with design and catalog pictures or manufacturer specification sheets of all materials*

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Samples of materials and colors*

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Existing conditions photo from street*

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Existing conditions photo from house to rear of lot*

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Cancelof
Existing conditions photo from rear of property to house*

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Existing conditions photo to neighbor 1*

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Existing conditions photo to neighbor 2 if applicable

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Existing conditions photo from Golf Course if applicable

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Cancelof
I require more upload fields
Additional Information 1

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Additional Information 2

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Additional Information 3

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Additional Information 4

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Additional Information 5

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Additional Information 6

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I understand that if I am moving any turf/soil on my property I am required to have a silt fence installed prior to work beginning. *

I accept
I understand that I am responsible for sending photos of finished project so that ACC can determine work was completed as approved.*

I accept
I grant permission to the ACC or it’s representatives to make on site inspections to determine progress and adherence to approved plan.*

I accept
I agree and understand that use of any common area to access my lot is not allowed.*

I accept
I understand and agree that no work on this request shall commence until written approval of the Architectural Change Committee (ACC) has been received by me.*

I accept
I represent and warrant that the requested changes will conform with current Springfield Architectural Design Guidelines or as otherwise approved by the ACC.*

I accept
I understand that I am responsible for complying with all city and county regulations applicable to the submitted plan.*

I accept
I acknowledge that as a courtesy, I have made my adjoining neighbors aware of my project which may include but is not limited to, noise, possible encroaching, contractor traffic, etc.*

I accept
Springfield POA, Kuester Properties (POA Management Company), the Association Board of Directors or the Architectural Change Committee nor their respective members, Secretary, successors, assigns, agents, representatives or employees shall not be liable for damages or otherwise to anyone requesting approval of an architectural alteration by reason of mistake in judgment, negligence or nonfeasance arising out of any action with respect to any submission. The Architectural Review is directed toward review and approve of site planning, appearance and aesthetics. None of the foregoing assumes any responsibility regarding design or construction, including, without limitation, the structural integrity, mechanical or electric design, methods or construction, or technical suitability or materials. I hereby release and covenant not to sue all of the foregoing from/for any claims or damages regarding this request of the approval or denial thereof.
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Architectural Submittal Form - Sports Courts