Architectural Submittal Form

Architectural Submittal Form - Tree Removal
- Please note that the time frame for approval begins when the Architectural Change Committee receives the application, not once you hit submit below.
- Failure to provide the complete details requested will result in a hold on your submission.
- Any approval of this submittal is contingent upon compliance with the specifications set forth in your application, as it must comply with the Community’s governing documents (CC&Rs and the Architectural Guidelines please be sure you are logged in to kmg.cincwebaxis.com to download these documents) as well as applicable City or County Ordinances. If your improvement requires a county, city or state permit, it is the responsibility of the Homeowner to obtain such documents before commencing construction.
- Please note that any changes made to the approved plan must be reviewed by the ACC before the change is implemented. Failure to advise ACC of changes may lead to a SPOA violation including fines or remediation of change, at homeowner's cost, back to the approved plan.
Tree Removal requirements are:

(Architectural and Landscape Guidelines Section 8, page 36)

Each Lot Owner shall be responsible for ensuring that such Lot Owner's general contractors and subcontractors adhere to the requirements of the provisions in the Landscape Guidelines pertaining to the protection and preservation of existing trees. The Landscape/Construction Escrow Deposit will be retained by the ACC if, in the sole discretion of the ACC, the provisions in the Landscape Guidelines pertaining to the protection and preservation of existing trees are not followed and result in the destruction of or severe damage to otherwise healthy and desirable existing vegetation.

The ACC may employ the services of a qualified arborist and/or landscape architect to analyze the condition of existing trees and to assist the ACC in monitoring adherence to the provisions in the Landscape Guidelines pertaining to the protection and preservation of existing trees.

Please note non-corner lots are required to have a minimum of one street tree per, corner lots are required a minimum of two per lot.

Submittal requirements for Tree Removal are as follows:
- SC stamped lot survey indicating location(s) of areas involved in the project showing dimensions to appropriate lot boundaries.
- Detail plan indicating location of trees to be removed on SC stamped lot survey.
- Photos of the area showing existing conditions and views from neighboring lots, public areas and Golf Course as appropriate.
Please note a walkthrough by the Architectural Change Committee may be necessary for this project. A representative from the management company will reach out to you if this is required.
Name*

First NameMiddle NameLast Name
Property Address*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
My property address is the same as my mailing address*

YesNo
Mailing Address*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Phone Number*

Area CodePhone Number
Email*
example@example.com
Confirm Email*
example@example.com
Is the project to be completed by a contractor?*

YesNo
Contractor Company
Contractor Name

First NameLast Name
Email Address of Contractor
example@example.com
Phone Number of Contractor

Area CodePhone Number
Please describe your request/project*
General location of project from the perspective of standing on the street looking at the front door*
Estimated Date for Beginning*

MonthDayYear
Date
Estimated Date for Completion*

MonthDayYear
Date
SC stamped lot survey with plan overlaid including dimensions to lot boundaries (if not on boundary) of planned changes*

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Detailed lot plan for all tree removals Including a corresponding key of plant type(s) and size(s), if not provided on plan above

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Photo with an X over tree(s) to be removed*

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Existing conditions photo from street

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Existing conditions photo from house to rear of lot

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Existing conditions photo from rear of property to house

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Existing conditions photo to neighbor 1

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Existing conditions photo to neighbor 2 if applicable

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Existing conditions photo from Golf Course if applicable

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I require more upload fields
Additional Information 1

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Additional Information 2

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Additional Information 3

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Additional Information 4

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Additional Information 5

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Additional Information 6

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I understand that if I am moving any turf/soil on my property I am required to have a silt fence installed prior to work beginning. *

I accept
I understand that I am responsible for sending photos of finished project so that ACC can determine work was completed as approved.*

I accept
I grant permission to the ACC or it’s representatives to make on site inspections to determine progress and adherence to approved plan.*

I accept
I agree and understand that use of any common area to access my lot is not allowed.*

I accept
I understand and agree that no work on this request shall commence until written approval of the Architectural Change Committee (ACC) has been received by me.*

I accept
I represent and warrant that the requested changes will conform with current Springfield Architectural Design Guidelines or as otherwise approved by the ACC.*

I accept
I understand that I am responsible for complying with all city and county regulations applicable to the submitted plan.*

I accept
I acknowledge that as a courtesy, I have made my adjoining neighbors aware of my project which may include but is not limited to, noise, possible encroaching, contractor traffic, etc.*

I accept
Springfield POA, Kuester Properties (POA Management Company), the Association Board of Directors or the Architectural Change Committee nor their respective members, Secretary, successors, assigns, agents, representatives or employees shall not be liable for damages or otherwise to anyone requesting approval of an architectural alteration by reason of mistake in judgment, negligence or nonfeasance arising out of any action with respect to any submission. The Architectural Review is directed toward review and approve of site planning, appearance and aesthetics. None of the foregoing assumes any responsibility regarding design or construction, including, without limitation, the structural integrity, mechanical or electric design, methods or construction, or technical suitability or materials. I hereby release and covenant not to sue all of the foregoing from/for any claims or damages regarding this request of the approval or denial thereof.
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Architectural Submittal Form - Tree Removal