St. Matthew's VBS 2025: Road Trip Volunteer Registration Form

St. Matthew's VBS 2025: Road Trip Volunteer Registration Form
We are so excited you have decided to volunteer at Road Trip: On the Go with God!! VBS is June 23-27, 2025 from 9:00-12:00. We serve our volunteers lunch from 12:00-1:00 everyday as a thank you for your gift of time and energy. MANDATORY Volunteer Training will be held on Sunday, June 1, 1:00-3:00PM. If you have any questions about VBS or this form, contact Kelli Hughes at vbs@stmattsaustin.org or 512-659-8253.
Volunteer Name*

First NameLast Name
Address*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Gender*

FemaleMaleNonbinary
Grade Fall 2025*
You will receive a free T-shirt as a "thank you" from St. Matthew's. Please indicate size below.*
Volunteer Email*
example@example.com
Volunteer Phone*
Please enter a valid phone number.
May we text you?*

YesNo
Parent/Guardian Email
example@example.com
Parent/Guardian Phone
Please enter a valid phone number.
May we text you?

YesNo
Emergency Contact Name*

First NameLast Name
Emergency Contact Phone*
Please enter a valid phone number.
Do you have a home church?*

Yes, St. Matthew'sNoOther
Permission to use Photos-VBS only: I hereby grant St. Matthew's Episcopal Church the unrestricted right to use and publish photographs or other images of the above listed child(ren), or in which the above listed child(ren) may be included, in any print, electronic, digital or other media; and to alter the same without restriction. I understand that the name of my child will not be included with any photograph or image used in any medium. I irrevocably assign such photographs' and images' rights and uses to St. Matthew's Episcopal Church into perpetuity. I hereby release St. St. Matthew's Episcopal Church and its legal representatives and assigns from all claims and liabilities relating to said photographs and images.*
Type full name to indicate permission
Do you have accident/medical insurance that would cover you in the event of an accident or medical emergency?*

YesNo
In the event of a medical or dental emergency where medical treatment is required, I give my permission for the church staff or representative to obtain the services of a licensed physician. In the event treatment is called for, which the medical provider refuses to administer without consent, I hereby authorize an adult representative to give such consent for me if I cannot make that decision myself. I agree to hold such person free and blameless of any liability for damages arising from giving such consent provided. It is expected that in case of accident or emergency that the emergency contact will be notified as soon as possible.*

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Do you have any allergies we should know about (specifically food allergies for the volunteer lunch)? If so, please list.
Are there any special medical or emotional conditions or issues we need to be aware of? If so, please list.
Is there anything else you would like to share that would help us place you in an appropriate volunteer role?
Have you attended a Safeguarding God's Children training in the past 5 years?*

YesNo
I am able to help the following days the week of June 23-27*

Everyday!MondayTuesdayWednesdayThursdayFridayI would like to help prepare the weeks before
If you have ALREADY COMMITTED to a Station Leader/Helper position, indicate which station below. If you have not committed but are interested, select the last option (you can indicate your preference below). If you are not interested in being a station leader or assistant, skip this question.

Director/Co-DirectorElementary Assembly (MC, Puppet, AV)Elementary Bible (Leader & 3-4 Actors)Elementary Crafts (Leader & 1 Assistant)Elementary Science (Leader & 2-3 Set up/Clean Up Crew)Recreation (Leader & 1-2 Assistants)Music (Leader & 2 Dancers)Snacks (2 Leaders & 2 Assistants)Preschool Assembly (1 Leader)Preschool Bible (1 Leader)Preschool Crafts (1 Leader & 1 Assistant)Preschool Science (1 Leader & 1 Assistant)I am not a station leader/helper, but I am interested in helping with a station
Our greatest need during the week of VBS is in the area of Crew Leader and Helper. Please consider volunteering for these positions, as they are necessary for us to be able to serve as many children as possible. Indicate your preference.

Crew LeaderCrew HelperEither is fine
Crew Leader/Helper age group preference (you may choose more than one)

PreschoolKindergarten1st Grade2nd Grade3rd Grade4th Grade5th GradeNo preference, put me wherever you need me
As a volunteer, will you have a child/grandchild/sibling that will be registered as a participant in the program?*

YesNo
Some prefer to be grouped with their child/grandchild/sibling, while others feel their child does best with another adult. Please state your preference, and we will do our best to fulfill your preference.

Place my child in my crewPlace my child in a different crew but in the same traveling groupPlace my child in a group that does not travel with my groupI have no preference either way
Name and age of child to whom the above applies
If you require nursery care for a child under age 3 (volunteer's children only), please indicate the child's name and age below.
If you are interested in being a Station Leader/Co-Leader/Assistant, please indicate your preference (you may choose more than one). Some of these roles have already been filled, but please email us if you would like a particular station leader/assistant role.

Elementary AssemblyElementary BibleElementary CraftsElementary ScienceElementary RecreationElementary MusicPreschool AssemblyPreschool BiblePreschool CraftsPreschool ScienceSnack
Support Roles - These role are very important, but most are not full time, so please indicate any support/part time roles you might be able to help with the week of VBS, June 23-27

Photography (take individual photos of each kid and/or candid photos throughout the week)Floater (jump in where needed if someone gets sick or we need extra hands)T-shirt table (MONDAY MORNING ONLY)Greeter (8:45-9:10)Morning supervision for volunteers' kids on the Playground (8:30-8:45)Lunch Bunch check out (12:30-1:00)Other
Preparation - please indicate any help you can provide toward our preparation the weeks and months leading up to VBS

Take Home Prep ProjectsDecorating Prep PartiesDecorating PlanningT-shirt sorting and labelingSupply sortingFinal Decorating in the Sanctuary June 22, 12:00-done
Of all the roles listed, which is your TOP choice?*
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