HarperBelles Mobile Coffee: Booking Request
Please note that this is a booking request, dates are not locked in with form submission, a HarperBelles team member will contact you to confirm booking details. Every booking is priced according to what is needed for the serving time.
*BOOKING*
We are fully booked for the 2026 season, now booking February 2027 - June 2027
Contact Name: (Host or main point of contact for the serving time/event)
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First Name
Last Name
Contact Phone Number (This number will be used by a HB team member to communicate and confirm your booking)
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Format: (000) 000-0000.
Contact E-mail (This email will be added to your customer profile for invoicing and communication, your information will never be shared with outside companies or individuals)
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example@example.com
Location name: (Please note that we are based in Burlington, NC- depending on location a travel feel may occur, a HB team member will communicate this with you if necessary.)
Address of requested service: Please note that we are based in Alamance County, each county has their own guidelines and permits needed for operation. Each address will be sent to our state assigned permit manager for verification of service
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Street Address
Street Address Line 2
City
State / Province
Postal / Zip Code
Requested date(s) AND time of service: (please remember this is only a request, if your preferred date is already booked we will let you know and offer the closest available date for service.) If you do not have a specific date in mind, please put “Next Available”
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How many people will we be serving?
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Would you like for us to serve:
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Drinks (coffee hot/iced, hot chocolate, chai & fresh brewed teas, lemonade)
Baked goods (cinnamon rolls, muffins, loaded biscuits & more)
Both
I’m unsure, I’d like to talk with a team member before deciding
Will customers be paying for their own orders or will the total of the serving time be paid by one person/host?
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Everyone pays for their own orders
The service time will need to be ran on a tab and will be paid for by one person
I’m unsure at this time
Is there any additional details you’d like for us to know about your booking? Any and all information is helpful. Please be truthful in the type of set up you are requesting as this will determine what type of permits we have to pull for the booking.
PARKING: When booking the coffee trailer: we will need a parking location that will fit a truck and a 12ft pull behind trailer. Parking will need to be level with customer access on the passenger side of the serving trailer. If you have any questions at all please discuss this when a HB team member contacts you regarding your booking request. Please check the box below to acknowledge you have read the above information.
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Yes, I have read the above information!
BOOKING PRICING/MINIMUMS: HarperBelles is a mobile coffee catering business, our set ups are based on bookings. Each booking is priced accordingly and by the needs and requests of each event. We do have a service minimum for both service length and sales that is adjusted to fit the size of your booking. If the sales minimum is not met during the service time the balance will be billed to the host. If you have any questions at all please discuss this when a HB team member contacts you regarding your booking request. Please check the box below to acknowledge you have read the above information.
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Yes, I have read the above information!
SCHOOL SPONSORSHIP: We often have the opportunity to work with local businesses and community members who want to sponsor our truck to come to local school campuses. HarperBelles does not organize or provide sponsorship options, any businesses/persons that may be interested will need to contact the school in questions PTO/PTA. If you have any questions at all please discuss this when a HB team member contacts you regarding your booking request. Please check the box below to acknowledge you have read the above information.
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Yes, I have read the above information!
FUNDRAISING & SPONSORSHIP: HarperBelles doesn’t not offer fundraising or profit share options at this time. We do have a set budget for sponsorship each year and diligently work to support our community when and if we can. If you are looking to have us serve at a fundraising event we are more than happy to supply a “donation jar” where customers can give outside of their purchase and 100% of that would be given to the host of the event/serving time.
Yes, I have read the above information!
PRIVATE CATERING & EVENTS: (Bridal showers, Baby showers, Weddings, etc.) We require a 50% non refundable deposit to hold the date of your event. We also offer personalized menus & drink ware for each event and would love to craft something perfect for your perfect day. If you have any questions at all please discuss this when a HB team member contacts you regarding your booking request. Please check the box below to acknowledge you have read the above information.
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Yes, I have read the above information!
Before submitting this form, please verify all information as this will give us the necessary details for an accurate quote of service. By submitting this form you are acknowledging that you are an authorized person to make this booking. We thank you for the opportunity to potentially serve you!
Let’s do it!
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