2024 Club Affiliation Form

2024 Club Affiliation Form

Instructions
DateTime
Current URL
Welcome to the 2024-25 Affiliation Form
- An email with an “Edit Link” to the on-line affiliation form submitted last season has been sent to each club requiring them to update their information.
- Clubs will be asked to confirm the information as accurate for each section.
- All additional forms must be replaced with the 2024-2025 edition.
- Additional forms and documents that require multiple signatures will be sent pre-filled based on the information provided and will simply require signatures.
- They can also be found HERE.
- Completed forms with signatures can be uploaded with the “Edit Link”, scanned and emailed or mailed separately.
What would you like to do?

Continue to update the Club's Affiliation Form (using EDIT LINK provided)Upload Documents for the 2024-25 AffiliationStart a new affiliation for the 2024-2025 season (nothing pre-filled from previous season)

2024 Club Affiliation Form

Type of Club
What type of club are you?*

Age Group ClubIntegrated Age Group with Masters ClubVarsity Team (Year Round)Masters Only Club - incorporated with Board of DirectorsMasters Only Club - not incorporated

2024 Club Affiliation Form

Club Contact Information
Club Name*
Club Code*
University / College*
School Code*
Incorporation #
Region*

CentralEasternHuroniaNorth EastNorth WestWesternMastersOUA - Varsity
The Swimming Canada registration system requires a different club name and code for the Masters program you operate. The club registrar can be the same or different but will require two separate logins.
Designated Masters Club Name
Designated Masters Club Code
subject to approval
Club Address*

Street Address

Street Address Line 2

CityProvince

Postal Code
Club Phone*
Club Fax
Club Email*
example@example.com
Club Website
Club Logo

For live streaming
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Team Mailing Address*

Street Address

Street Address Line 2

CityProvince

Postal Code
Daytime Phone*
School Fax
School Email*
example@example.com
Website
School Logo

For live streaming
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Home Pool*
Home Pool Address*

Street Address

Street Address Line 2

CityProvince

Postal Code

2024 Club Affiliation Form

Club Organization
Head Coach*

First NameLast Name
Head Coach Email*
example@example.com
Head Coach Address*

Street Address

Street Address Line 2

CityProvince

Postal Code
Head Coach Phone*
Head Coach Alternate Phone
Head Coach NCCP #
Does the club have a Club Administrator (that is not the Head Coach)?*

YesNo
Is the Head Coach also the Club Registrar?*

YesNo
Club Administrator*

First NameLast Name
Club Administrator Email*
example@example.com
Club Administrator Address*

Street Address

Street Address Line 2

CityProvince

Postal Code
Club Aministrator Phone*
Club Administrator Alt. Phone
Is the Club Administrator also the Club Registrar?*

YesNo
Club Registrar*

First NameLast Name
Club Registrar Email*
example@example.com
Club Registrar Address*

Street Address

Street Address Line 2

CityProvince

Postal Code
Club Registrar Phone*
Club Registrar Alternate Phone
Is the Club Registrar also the Designated Masters Club Registrar?

YesNo
Designated Masters Club Registrar

First NameLast Name
Desginated Masters Club Registrar Email
example@example.com
Desginated Masters Club Registrar Address

Street Address

Street Address Line 2

CityProvince

Postal Code
Desginated Masters Club Registrar Phone
Desginated Masters Club Registrar Alt. Phone

2024 Club Affiliation Form

Board of Directors / Club Desginates
President*

First NameLast Name
President Email*
example@example.com
President Address*

Street Address

Street Address Line 2

CityProvince

Postal Code
President Phone*
President Alternate Phone
Treasurer*

First NameLast Name
Treasurer Email*
example@example.com
Treasurer Address*

Street Address

Street Address Line 2

CityProvince

Postal Code
Treasurer Phone*
Treasurer Alternate Phone
Secretary*

First NameLast Name
Secretary Email*
example@example.com
Secretary Address*

Street Address

Street Address Line 2

CityProvince

Postal Code
Secretary Phone*
Secretary Alternate Phone
Masters Only - Club Designate Name*

First NameLast Name
Club Position*
Masters Only - Club Designate Email*
example@example.com
Masters Only - Club Designate Address*

Street Address

Street Address Line 2

CityProvince

Postal Code
Masters Only - Club Designate Phone*
Masters Only - Club Designate Alt. Phone
Athletic Director Name*

First NameLast Name
Athletic Director Email*
example@example.com

2024 Club Affiliation Form

Program Positions
Will your club run a Swim-A-Thon during the 2024-2025 season?*

YesNoMaybe
Swim-A-Thon Coordinator

First NameLast Name
Swim-A-Thon Coordinator Email
example@example.com
Swim-A-Thon Coordinator Phone
Will you be hosting competitions in the 2024-2025 season?

YesNo
Meet Manager

First NameLast Name
Meet Manager Email
example@example.com
Meet Manager Phone
Club Official Chair (COC)

First NameLast Name
COC Email
example@example.com
COC Phone
Is the COC also the Club Official Administrator?

YesNo
Club Official Administrator (COA)

First NameLast Name
COA Email
example@example.com
COA Phone
Both the Club Official Administrator and Club Official Chair will require access to the Swimming Canada Registration system for officials. An additonal user form will be created automatically when you submit your form. It will be attached to the email notification sent to the applicant. Please obtain the required signatures and send to the Club Registrar who will create your account.

2024 Club Affiliation Form

Insurance Certificates
INCLUDE ALL CURRENT AND PROJECTED FACILITIES.

Insurance Certificates

Swim Ontario requires that all facilities (pools and non-aquatic facilities) and additional information requested on insurance certificates be included on the affiliation form.

Current insurance certificates are valid until November 30, 2024.

The information provided on the affiliation form will be used for the request for new insurance certificates submitted from the insurance company for renewal. Clubs must ensure all facilities are listed and additional information required included on their affiliation form as part of the affiliation process.

It is important that all facilities that clubs are using and plan to use during the season be named on the affiliation form. Clubs must update their affiliation form up to and including November 1 to ensure all facilities are listed on their annual certificate of insurance.

Annual insurance Certificates are provided by BFL Canada for period December 1 – November 30 for all age group and masters clubs who meet the requirements.

Clubs will still be permitted to apply for and request additional certificates of insurance for additional insureds throughout the membership term. These applications will be subject to review and authorization by Swim Ontario.

Swim Ontario Dive Start and Length Compliance Certificates (HERE)

All Dive Start and Length Compliance Certificates for pools listed on the Affiliation Form must be on file with Swim Ontario for the club or completed by September 1, 2024 as part of the Affiliation process.

A Dive Start certificate on file with Swim Ontario for your club is mandatory in order to submit a request for insurance certificate.

INCLUDE ALL CURRENT AND PROJECTED FACILITIES.
Facility list*

2024 Club Affiliation Form

Document uploads
As an Age Group Club, required documents to affliate with Swim Ontario are
The required documents will be attached to the email notification when you submit the form. Complete the required signatures and send to Swim Ontario.

Optional documents are
- Dive Starts and Length Compliance Certificates for any pools not on file with (see the Swim Ontario Comprehensive Facility Rules Compliance Document)
As an Integrated Masters Age Group Club, required documents to affliate with Swim Ontario are

The required documents will be attached to the email notification when you submit the form. Complete the required signatures and send to Swim Ontario.
Optional documents are
- Dive Starts and Length Compliance Certificates for any pools not on file with (see the Swim Ontario Comprehensive Facility Rules Compliance Document)
As an Masters Only Club, required documents to affliate with Swim Ontario are
The required documents will be attached to the email notification when you submit the form. Complete the required signatures and send to Swim Ontario.

Optional documents are
- Dive Starts and Length Compliance Certificates for any pools not on file with (see the Swim Ontario Comprehensive Facility Rules Compliance Document)
As a Varsity Team, required documents to affliate with Swim Ontario are
The required documents will be attached to the email notification when you submit the form. Complete the required signatures and send to Swim Ontario.

Optional documents are
- Dive Starts and Length Compliance Certificates for any pools not on file with (see the Swim Ontario Comprehensive Facility Rules Compliance Document)
Club or Varsity Team Name
Will you be uploading the documents now?*

YesNo, I will send via mail
Which documents will you be uploading? Click all that apply*

Club Declaration FormClub Registrar FormAdditonal User Access Declaration FormDive Starts and Length Compliance CertificatesSwimming Canada Club Declaration - Facility Rules FormCertificate of Incorporation StatusAll forms scanned in one document
2024-2025 Documents*

All one file or multiple files
Cancelof

Check

YES
Verification Email*
example@example.com

To start a new affiliation form click on link below and exit the browser (form) WITHOUT clicking submit

https://form.jotform.com/SwimOntario/2024-club-affiliation-form
Should be Empty: