2024 Reynolds Band Registration

ANNUAL BAND REGISTRATION

2024-2025
Welcome to the 2024-2025 Reynolds Band!

Here are the instructions for completing the annual on-boarding process. All band students, grades 6-8, must complete this form each year in order to be fully enrolled in the Reynolds Band Program for this school year. Families with multiple students in the Reynolds Band program should complete this form separately for each student annually.

The form typically takes approximately 20-30 minutes to complete. Some items below will take you to a separate page to complete - don't forget to come back to finish this form!

Band Registration forms and fees due by no later than Wednesday, August 21st.

If you have any questions or technical issues with the form, please contact Ms. Taylor at lmtaylor@prosper-isd.net.
PART 1: CONTACT INFORMATION
STUDENT INFORMATION
Student's Full Name*

Student First NameStudent Last Name
Grade Level*
Band*
Student's Instrument*
Beginning Band saxophones will select (F) ALTO SAXOPHONE. Beginning band clarinets will select (C) CLARINET.
Student's School Email Address*
example000@k12.prosper-isd.net
Student ID Number*
This number starts with 900 and does not contain any letters
Address*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
PARENT/GUARDIAN INFORMATION
Primary Guardian's Full Name*

Primary Guardian First NamePrimary Guardian Last Name
Primary Phone Number*
The phone number entered will be used as your log-in information for your child's CutTime account.
Primary Guardian E-mail*
example@example.com
Additional Guardian's Full Name

Additional Guardian First NameAdditional Guardian Last Name
Additional Phone Number
Additional E-mail
example@example.com

PART 2: BAND SUPPLIES

Beginning Band
If you have NOT done so yet*, please be sure to secure your child's instrument and maintenance kit from Brook Mays (linked below) as soon as possible. We will start using the instruments by the first FULL week of school, and students without an instrument will very quickly get behind.

*Oboe and Bassoon players - your supplies have been secured through Bocal Majority already.  Your child will receive information during class regarding reed maintenance and replacement.

**Percussion students - your supplies should have been secured through the links sent during the Spring. If you have not yet purchased your child's percussion supplies, please reach out to Ms. Taylor and Mr. Probst for more information.

All of the supplies found in the linked supply list for your child's instrument are required and will be used each day. If you have any questions about any of the supplies, please feel free to reach out to your child's director.

CLICK HERE TO VISIT THE BROOK MAYS INSTRUMENT RENTAL WEBSITE  Clicking the link will open up a new tab in your web browser.

SCHOOL-OWNED INSTRUMENTS: Students who play oboe, bassoon, french horn, euphonium, tuba, and percussion will utilize school-owned instruments each year. Please see the School-Owned Instrument portion of this form for more information.

If you are unsure how to secure an instrument or have financial concerns that will limit your child from participating in band class, please reach out to Ms. Taylor for options.

Students who do not have a plan for securing a band instrument by August 19th will be moved to another class.

Our goal as a band program is to ensure that any child who wants to play an instrument can do so, regardless of financial situations.
Please sign below once your child's supplies have been secured for the 2024-2025 school year. *

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Part 2: Band Supplies

Performing Bands
While there are not a ton of NEW supplies needed for 7th and 8th grade band, there are a few key items that every student must have. Please visit THIS LINK and select your child's instrument to purchase any items that your child does not already have. (Don't forget to check with your child if you are unsure about any items! They get used daily).

Items purchased from the Brook Mays website should be delivered directly to your home!

ALL STUDENTS: All students need a flip folder/lyre (some need both of these) and the pages, a tuner with working mic clip, and the blue Foundations for Daily Performance book.

TUNERS: Please make sure your child checks the tuner and the tuner clip to make sure they work! These get used every single day in class and should be used in students' personal practice sessions at home every single day. If the tuner does NOT pick up the child with the clip plugged in, please make sure to purchase a new cable - can easily be found at Brook Mays. Tuners take two AAA batteries, but can usually last a year or so on one set of batteries. Please also check the screen - if it has been impaled/smashed/there is a big ink blotch it is no longer helpful to your child.

PERCUSSION STUDENTS: Will need a flip folder with the 5 pages plus a tuner/metronome (no cable required). Percussionists will also receive information from the percussion directors regarding any additional sticks needed in 7th/8th grade.

SINGLE REED PLAYERS: Your child VERY LIKELY needs a box of reeds. I recommend adding a box of reeds, even if your child has some in his/her instrument case. Please check with your child regarding reed strength prior to purchasing a box. We recommend one box only to start the school year, as students sometimes step up reed strengths after the start of the school year.

DOUBLE REEDS - Please check with your child's lesson teacher for reed information. Keep in mind that students should plan to have at least 3 good, mold-free, in-tune reeds in their reed case at all times. If your child's supply has dipped below 3 good reeds, please communicate with your child's lesson teacher to refresh the supply. Check back with your child frequently!

BRASS PLAYERS: Don't forget to check for valve/tuning slide/rotor oil! If the bottle is less than halfway full, we recommend purchasing a bottle now before they sell out.  **Please only purchase oils from Brook Mays, as changes in oil type or quality could potentially cause build up and ultimately result in expensive repairs for your child's instrument.
Please sign below once your child's supplies have been secured for the 2024-2025 school year. *

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PART 3: PRIVATE LESSONS
The Private Lesson Program in Prosper ISD is a wonderful opportunity available for your child.

Private Lessons are a chance for students to receive one-on-one instruction with some of the finest professional musicians in the Dallas-Fort Worth area. Private Lessons offer the student a chance to go beyond the parameters of the classroom setting. Additionally, all private lesson staff members in Prosper ISD have been vetted through the district background check forms and have been vetted through the band staff as high quality, highly qualified teachers who will offer the very best possible education to our band students.

Lessons happen once a week at the Reynolds MS band hall, and they can happen before school, after school, or during the student's band class. Private lessons will last for approximately half the band class (or half an hour if taken before/after school). No lessons will be scheduled during non-music classes. Lesson enrollment can happen at any time; however, please note that most lesson teachers' schedules fill up within the first 2 weeks of school. Lessons will officially begin for most students during the 2nd or 3rd week of school.

Due to the challenging nature of the instrument, students in the following sections are required to take lessons with an approved PISD lesson staff member each year:
- Oboe
- Bassoon
- French Horn
- Percussion
Additionally, due to the rigorous pace and expectations of Symphonic Winds, ALL Symphonic Winds students are expected to take part in the Prosper ISD Private Lesson program. Symphonic Winds is a fast-paced, challenging ensemble with curriculum that is similar to a Pre-AP course. Symphonic Winds students will perform high school level music in this course, and the one-on-one sessions offered by our lesson staff are vital and necessary to the success of the Symphonic Winds ensemble.

Private lessons are not remedial instruction and are rather supplementary instruction for students who want to further their music education and ensure musical growth and progress for their individual needs (though lesson teachers will meet each student at their current level to ensure the musical success of every child enrolled in private lessons). The lesson program is open to and highly encouraged for band students at all levels on every instrument!

More information about the Reynolds Private Lesson program can be found on the private lessons tab of our band website below:
www.reynoldsband.com/lessons
Would you like to enroll your child in private lessons? *
Students enrolled in lessons for the 2023-2024 school year or summer lessons must re-enroll in lessons for the 2024-2025 school year. This allows directors to accurately track lesson data as well as reserve practice rooms for our lesson teachers. All fine arts classes share 6 total lesson spaces, so this step is crucial to ensure lesson space is available to your child!

LESSON SCHOLARSHIP APPLICATION FORM

The Prosper Band Booster Club provides financial aid money to partially cover the cost of private lessons to participating band students with a financial need. The money allocated for this is very limited and completion of the application does not guarantee placement into the scholarship program. A director will reach out to you if your child has been placed into the Lesson Scholarship Program.
Parents: Please go over the expectations outlined in this application with your child. Students who are awarded a lesson scholarship will be expected to complete the expectations outlined in this application.
Please explain briefly your reasons for seeking PBBC Financial Aid: *
Please be as thorough as you feel comfortable sharing. This information will only be seen by Reynolds Band Directors and the PBBC treasurer/president.
Does your child receive free/reduced lunch? *
SCHOLARSHIP AMOUNT INFORMATION: Due to the limited allotment of scholarship funding available each year, PBBC typically only awards partial scholarship to students ($6/week or $12/week), while families are asked to cover the remainder of the weekly fee ($19/week or $13/week).
How much of the weekly lesson rate ($25/week) are you able to cover?*

$19/week$13/weekI am unable to cover any of the costOther
If you selected "Other" Above, how much are you able to cover each week?
Please note: Scholarship amounts requested beyond the quarter ($6 provided) or half ($12 provided) scholarship allotments will be considered based upon budget availability, but cannot be guaranteed depending on the number of scholarship requests submitted.
Please read the following Scholarship Program requirements and then sign the agreements below.

PARENT AGREEMENT:

By signing below, I understand and agree to the following guidelines:
- The financial provided in connection with this application is true and correct.
- I understand that private lesson assistance is a privilege and I will do my best to ensure that my child takes full advantage of the weekly one-on-one sessions with a professional musician.
- I realize that the money that supports the assistance along with many other band activities comes from the fundraising efforts of PBBC each year. I agree to take part in the fundraising efforts of PBBC throughout the school year in order to help the band program continue to afford scholarship opportunities for my child and others. This includes volunteering for events, assisting PBBC in fundraising events, and raising funds during Reynolds Band fundraisers.
- I understand that private lesson scholarship is an investment in my child's musical future by PBBC. I understand that my child will be expected to remain in band this year as well as next year.
- If awarded, this assistance is accepted in good faith, and agree to let the directors know right away if assistance is no longer needed so that another deserving student may benefit from it.
- I understand that if my child has an unexcused absence from a lesson, I will be responsible for 100% of the lesson rate for the missed lesson. Absences must be communicated with the lesson teacher at least 24 hours in advance - grace will be given for absence from school; however, please communicate with your child's lesson teacher ASAP if your child has an unexpected absence from school on a lesson day.
- I understand that if awarded, the scholarship will cover up to 30 private lessons and will conclude after the last week of April. I understand that I must re-apply for financial assistance each year, and coverage might not be guaranteed next year.
- I have read the student agreement below and will ensure that my child adheres to all private lesson policies.
- I understand that if my child is granted a private lesson scholarship that it is dependent upon following all of the guidelines listed in this application. I understand that if selected for the scholarship program, that failure to comply with the rules and expectations set forth in this application could result in removal from the scholarship program.
As a PARENT/GUARDIAN, I agree to adhere to the guidelines listed above if my child is granted a lesson scholarship for the 2024-2025 school year.

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STUDENT AGREEMENT

By signing below, I understand and agree to the following guidelines:
- I will practice my instrument consistently throughout each week. I understand that the minimum recommended practice schedule is at least 30 minutes a day, 5 days per week.
- I will come to all of my lessons prepared and ready to learn each week. I understand that this means that I must practice all of the materials assigned to me to the best of my abilities each week as well as bring all of my required lesson materials to class with me each week. I understand that I might not be perfect at the materials, but my lesson teacher and band director will expect me to make improvements from week to week.
- I understand that I am responsible for remembering my lesson schedule each week and agree to attend my weekly schedule on time. I realize that the band directors might not know my lesson schedule and are not responsible for reminding me to attend my lesson.
- I will attend all band rehearsals and sectionals consistently and on time.
- I will volunteer my time to give back to the band program when possible.
- I will be academically eligible by keeping my grades in all classes above a 70. I understand that if I become academically ineligible, I put myself in danger of losing my scholarship if I do not improve my grades for the next grading period.
- I will remain eligible in behavior. I understand that if I receive an office referall, detention, ISS, write up, etc that I will put myself in danger of losing my scholarship.
- I understand that by accepting the scholarship that PBBC has made a financial investment in my individual musicianship and that I am expected to make a commitment to stay in band for this school year AND next school year.
- I understand that if I am given a private lesson scholarship, I will be expected to fulfill all of the guidelines listed above and that failure to do so on a consistent basis could result in loss of my lesson scholarship.
As a STUDENT, I agree to adhere to the guidelines listed above I am granted a lesson scholarship for the 2024-2025 school year.

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PART 5: Travel Permission Form

Prosper ISD Release of Claims and Parental Permission for Educational Trip and Travel
Please read ALL of the information below prior to completing this section:

This form is intended to help our program "go green" and will be used for all field trip permission forms for the year with the Reynolds Band. It will also serve as our primary location for medical and emergency information for your child. Many of our required competition trips do not require a permission form; however, most social events and reward trips WILL require separate permission forms since they relate to an additional cost.

**NOTE: The form below MUST be completed in order for the student to attend ANY off-campus events with the Reynolds Band, including all required and optional trips and events. Without this form on file, the directors are required to send your child home immediately.

I hereby give permission for my child to travel with the Reynolds Middle School Band to all band events throughout the 2024-2025 school year.

In consideration of permission granted to my student by the Prosper Independent School District of Prosper, Texas, to attend field trips, I hereby release and discharge the above-named District, its agents, employees, and officers from all claims, demands, actions, judgments, executions, and liabilities for all personal injuries, known and unknown, and injuries to property, real and personal, caused by, or arising out of, the above described educational trips.

If we can not get immediately get in contact with the parent or guardian I further hereby authorize a representative of the School District to consent to medical treatment of my student in the event of an emergency on the trip. I, the undersigned, have read this release and consent to medical treatment and understand all its terms. I execute it voluntarily and with full knowledge of its significance.
Student's Date of Birth*

MonthDayYear
Date
Enter all specific medical concerns here. If there are none, please type N/A*
Parent/Guardian Phone*
Please enter a valid phone number.
Parent Work Phone Number*
Please enter a valid phone number.
Emergency Contact Information

If primary guardians are unavailable, who should the directors contact?
Emergency Contact Name*

First NameLast Name
Emergency Contact Relation to Student*
Emergency Contact's Primary Phone Number*
Please enter a valid phone number.
Emergency Contact's Secondary Phone Number (if applicable)
Please enter a valid phone number.
Student Medical Information
Family Physician's Name*

First NameLast Name
Name of Practice (if applicable)
Family Physician Phone Number*
Please enter a valid phone number.
Is your child allergic to any medication?*

YesNo
If yes, please write details here. If no, please type N/A*
Please note any special medical conditions that we will need to know about your child. If there are none, please type N/A*
In the event of serious injury and your family doctor cannot be contacted, and if we are unable to contact a parent or emergency contact, does the Band Staff have your permission to seek medical attention from the nearest physician?*

YesNo
If the answer above is "yes", do you or your insurance prefer a specific hospital? Please list the name below. If you do not have a preference, please type "nearest hospital". If your answer was "no", please type N/A*
Signature*

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Date

PART 6: Band Hanbook
The Reynolds band Handbook outlines all of the policies set forth for the 2024-2025 school year for all Reynolds Band Members. Students will be expected to function at all times throughout the year with the policies set forth in the document.

Please bookmark or download the band handbook, read and go over all of the information in the document with your child, and sign the agreement below.

CLICK HERE TO ACCESS THE BAND HANDBOOK

*Don't forget to bookmark or download the handbook page for quick and easy reference throughout the year!
PARENT/GUARDIAN: By signing below, I confirm that I have received, downloaded/bookmarked, and gone over the band handbook with my child. I agree to support the band staff in holding my child accountable for following the expectations set forth by the band handbook.*

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STUDENT: By signing below, I confirm that I have received, downloaded/bookmarked, and gone over the band handbook with my parents. I agree to follow the expectations set forth by the band handbook.*

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PART 7: BAND CALENDAR
The Reynolds Band Calendar can be accessed in 2 ways. Please determine which way(s) works best for your family. If at any time you find you have lost access to the band calendar, you can access it again at any time by visiting our band newsletter: reynoldsband.com/news.

OPTION 1: SUBSCRIBE

Subscribe to our Google Calendar by visiting reynoldsband.com/calendar and click the + button in the bottom of the calendar to subscribe. It will automatically update on your device's calendar when dates add or change.

OPTION 2: DOWNLOAD AND/OR PRINT OUR PHYSICAL CALENDAR

Bookmark THIS LINK to access our physical calendar. Additionally, please note that the calendar is likely to change throughout the school year. Please make sure to visit often and double check the band newsletter for any calendar updates throughout the year. The directors will make every effort to give as much advance notice as possible if calendar dates are changed.

Additionally: Students will be given access to the band calendar at the start of the school year and will receive information ("logistics") sheets for major events about a week prior to each event. Please check the newsletter and check with your student often regarding their band schedule and upcoming events.

BAND CALENDAR AGREEMENT:

"By signing my name below, I agree to check the calendar often for any upcoming dates require for my child. I understand that some dates might change as the year progresses, and that the directors will communicate date changes via the band newsletter. Additionally, I agree to make sure that my child attends all of the required events listed in the band calendar. I understand that missed events could potentially negatively impact my child's grade in band class and could impact my child's eligibility to attend reward trips throughout the year."
Parent Signature*

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Today's Date*

MonthDayYear
Date

PART 8: Band Parent Meeting Notice
Each year, all band parents are required to attend their child's start of year band parent meeting. During this meeting, important details about the band program and how to best support your child in band will be discussed during this meeting. This meeting is also an excellent time to have questions answered in real-time!

*If you have multiple students in band, please attend your oldest child's meeting.

SYMPHONIC WINDS:
- Friday, August 9th - 6 PM - Reynolds Band Hall
CONCERT BAND 1 AND 2:
- Thursday, August 15th - 6:30 PM - Reynolds Cafe
BEGINNING BAND:
- Thursday, August 15th - 5:30 PM - Reynolds Cafe
NOTE: If you are unavailable for this meeting, please let your child's director know asap.

DIRECTORS:

Ms. Taylor - Symphonic Winds, Beginner Flute, Oboe, Bassoon, Clarinet

Mr. Dann - Concert Band 1, Beginner Trumpet, Horn, Tuba

Mr. Bassham - Concert Band 2, Beginner Saxophone, Trombone, Euphonium

Mr. Probst - Beginner Percussion
I have saved this date in my calendar and will attend my child's band parent meeting. I agree to communicate with my child's director asap if I have a conflict with my child's meeting time.

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Select Instrument	Quantity	Price
I prepaid at my child's Instrument Reveal		$0.00
Oboe		$100.00
Bassoon		$100.00
Tenor Saxophone		$100.00
Baritone Saxophone		$100.00
Bass Clarinet		$100.00
Horn		$100.00
Trombone		$100.00
Euphonium		$100.00
Tuba		$100.00
Percussion		$50.00

	Quantity	Price
$10		$10.00
$25		$25.00
$50		$250.00
Band Fee Sponsor for one beginning band member		$100.00
Band Fee Sponsor for one CB1/CB2/SW Member		$150.00
Private Lesson Half-Scholarship Sponsor for one child		$375.00
Private Lesson Full-Scholarship Sponsor for one child		$750.00

ANNUAL BAND REGISTRATION

PART 1: CONTACT INFORMATION

STUDENT INFORMATION

PARENT/GUARDIAN INFORMATION

PART 2: BAND SUPPLIES

Part 2: Band Supplies

PART 3: PRIVATE LESSONS

LESSON SCHOLARSHIP APPLICATION FORM

PART 4: VOLUNTEER OPPORTUNITIES

PART 5: Travel Permission Form

Emergency Contact Information

Student Medical Information

PART 6: Band Hanbook

PART 7: BAND CALENDAR

PART 8: Band Parent Meeting Notice

PART 9: CUT TIME

PART 10: BAND FEES