Registration:
Registration will not be accepted on the day of the event. Spots are filled on a first come first serve basis, no duplications permitted. Spost are not secured until payment has been received. Each vendor is required to return completed vendor application to receive approval before submitting payment in full by the deadline date. If payment is not received by the deadline the next person in line will have the opportunity for the available spot. Payments are payable to "Times Two Entertainment LLC" (20165 N. 67th Ave, Suite #122A, Glendale, AZ 85308). EFT (PayPal) payments/credit card orders are subject to applicable merchant processing fees (3.5% surcharge). Returned checks will incur a $25 fee. After acceptance of registration, fees are nonrefundable. Space is limited so please get your registration in as soon as possible.
All fees paid are non-refundable, applicable date transfers are subject to a $10 transfer fee regardless of reason of cancellation (transfer arrangements must be submitted at least 10 days prior to event date, one date transfer per calander year is permitted and must be utilized within 60 days of transfer request).
Day of Event:
Movie night events will be held approximately from 5pm-9pm and vendor check-in will take place approximately 60 mins prior to event start time. Any late check-ins are subject to a $10 late fee, vendors that neglect to check-in during the designated check-in time will automatically forfeit their reservation and no refunds will be issued. No temporary power sources are permitted to be used during the event unless supplied by the event host. Vendors are required to provide their own table, chairs, and battery operated booth lighting.
Vendors are requested to provide 1 game for attendees to partake in at each of their vendor booths (prizes are not necessary) at the public community events, however a game is required at any school/PTA events.
Vendor will be responsible for set-up and tear down of booth. Electricity access varies for each location, however not all locations have access to electricty. Vendor parking will be limited, please unload vehicles as quickly as possible and remove them from the guest parking area. Events are subject to cancellation due to adverse weather conditions, and/or cancellation of event by the hosting venue for any reason; guest attendance is not guaranteed.
Security and Liability:
Vendors will assume all responsibility to operate, set-up, and tear-down of their spaces. All vendors agree to conduct themselves in a professional manner at all times and will adhere to the venue's rules/guidelines including, but not limited to the venue's smoking policies, non use of profanity, trash policies, parking & emergency evacuation plans. Vendors will assume all risk of loss, theft, or damage that may occur in conjunction with this event.
As the authorized agent for the above named company I grant permission for the use of my existing marketing materials & photographic images for promotional purposes in conjunction with current and/or future events. I hereby release and agree to indemnify and hold harmless Times Two Entertainment LLC, the hosting venue, partners & agents, from any and all liability for any damage or injury which may occur or result, regardless of the cause, from my participation in the event. I understand that Times Two Entertainment LLC & the hosting venue & partners will not be held responsible for sales, weather or other unforeseen revenue losses and does not guarantee revenues or numbers of event patrons.
All applications are subject to acceptance by Times Two Entertainment. Submission of vendor application & payment confirms agreement to the above listed terms/conditions.