Organization and Legal Information.

The program has been designed by Be Kind Travel LLC and will be operated by a local Polish fully licensed tour operator Ernest Travel.  

Tour information

This is a Special Pilgrimage to Poland with Father Daniel Vanyo, and is a special departure pilgrimage organized on request for the following dates:

Starting Date in Krakow (Poland): 12th AUGUST 2026

(air arrangements from/to USA on behalf of each traveler).

Ending Date in Krakow (Poland): 27TH AUGUST, 2026

See sumary of what's include below n this section for detailed Tour Information. A full detailed itinerary with final hotel names/addresses etc will be e-mailed to all participants before departure. Additionally, a hard copy will be included in your travel documents.

For more details e-mail us at info@truepilgrimages.com

Price and Currency information:

This is a group-basis departure and the final price per person is calculated based on a minimum number of participants. 

The final price per person will be invoiced according to the final number of participants.

This is the breakdown tour price based on such required participants (all prices are per person in double/twin room occupancy):

Minimum Participants 20 pax:
Price per person in Double Room: 4,995 €uros

Minimum Participants 15 pax:
Price per person in Double Room: 5,450 €uros

Minimum Participants 10 pax:
Price per person in Double Room: 6,095 €uros

A single supplement of €uros 800  will apply to those participants choosing to stay in a single room during their stay on this pilgrimage.

Should the number fall below the required number of participants, True Pilgrimages. reserves the right to cancel the tour before any services might incur cancellation penalties with no additional compensation. Only in this eventuality, a full refund of amounts pre-paid at this point will apply for all those registered participants

(Note that the € 500 non-refundable deposit per person will apply in all cases).

Tour Price includes:

Selected Hotels Or similar

• Q Plus ****, Krakow
• Radisson Blu Sobieski ****, Warsaw
• Chabrowy Dworek ***, Teresin (Niepokalanow)
• Hotel Centrum Malbork ***, Malbork
• Haffner *****, Sopot
• Hotel Pietrak ****, Gniezno
• Mercure Centrum ****, Poznan
• Arche ****, Czestochowa
• Radisson Blu *****, Zakopane

Land Services:

• 15 breakfasts and 15 dinners, one of the dinners including a Polish folklore concert
• English speaking tour escort for the entire journey
• Private transportation throughout the entire trip by bus (ac/dvd)
• Guided visits as per itinerary
• Krakow, including entrance tickets to the Wawel Cathedral and St Mary’s Basilica
• Birthplace of John Paul II in Wadowice, entrance included
• Kalwaria Zebrzydowska Monastery
• Auschwitz Birkenau Nazi Concentration Camp, entrance included
• Wieliczka Salt Mines, entrance included
• Warsaw tour
• Wilanow Palace, entrance included
• Visits of Niepokalanow, Plock, Malbork Castle, entrance included
• Visit of Torun, including entrance to Copernicus’ House
• Visit of Gniezno, including entrance to the Cathedral
• Visit of Poznan
• Visit of Chwarszczany
• Visit of Czestochowa Sanctuary, entrance included
• Visit of Zakopane
• Visit of Sanctuary of Divine Mercy in Krakow
• Holy Mass arrangements daily
• Polish Local tour escort/guide throughout the itinerary
• True Pilgrimages guide throughout the itinerary
• Travel insurance

NOT Included in the Price:

- Airfares international or domestic

- Tips to guide and driver are not included (additional information and orientation will be provided within the final travel documents).

- Trip Cancellation Protection.
- Transportation within the US to/from departing/arriving Airports.
- Items of a personal nature, such as passport and visa fees, telephone calls, use of mini bar, laundry, etc.
- Lunches along this special departure pilgrimage (unless specified otherwise).

Registration, Deposit, and Payment Schedule

Registration and Deposits are always required in order to guarantee all services included in your tour through our suppliers and partners accordingly.

An initial deposit of €uros 2,500 € per participant is due at the time of booking with a signed application for the tour of reference.

Final Due Balance Payment will be due by June 12th, 2026

Bank Wire instructions and international bank account details will be detailed:

Be Kind Travel LLC

407 Lincoln RD. #12

33139 -  Miami Beach (FL)

PLEASE INCLUDE THE FOLLOWING MEMO:

"PILGRIMAGE TO POLAND WITH FATHER VANYO AUG. 2026"

Account details:

Account Number 200000841196

Routing Number: 064209588

Bank Name (if required): Thread Bank

Bank Address (if required): 210 E Main St, Rogersville TN 37857

PAYMENTS VIA CREDIT CARD are available for Visa and Master Card only, and a 4% credit fee will apply on top of each payment amount. 

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This signed registration/application is required for all bookings. Signed applications must be filled out online through this registration form.

Deposit must be received/cleared within 7 days of booking or the reservation will not be confirmed.

Full payment is due 60 days prior to the departure date (JUNE 13th, 2026).
For bookings made within 60 days of departure, full payment is required at the time of booking.

Invoicing:

For invoicing and payment purposes, all amounts for the program are calculated in euros and converted into US dollars (USD) at the time of payments, using the prevailing market exchange rate on that specific day (for reference, based on widely used sources such as xe.com or our bank’s official exchange rate).

Any outstanding balances after the deposit will be calculated following the same process when each payment becomes due. Should any participant wish to settle part or all of the remaining balance earlier, they are welcome to do so, and the applicable exchange rate of the day of payment will be used, should they consider it favorable.

True Pilgrimages does not apply or control the exchange rate used, and cannot be held responsible for any differences resulting from currency fluctuations between the proposal date and the payment date.

For credit card payments, the currency conversion is carried out directly by the cardholder’s credit card company, according to their own exchange rate and policies. True Pilgrimages has no control over, and is not responsible for, the exchange rate or any additional fees applied by the card issuer

Cancellations and Refunds

Once a deposit or partial/full payment has been made, cancellations will only be accepted in writing. Cancellation terms will apply based on the date the written cancellation is received.

Please note that a € 500 non-refundable deposit per person as a booking/service fee will apply for all cancellations in all cases.

In addition to this service fee, the following cancellation penalties will be applied to the total trip cost if canceled:

• More than 60 days prior to departure: non-refundable deposit plus 25% of the total trip cost

• 59 to 45 days prior to departure: non-refundable deposit plus 50% of the total trip cost

• 44 days or less prior to departure: non-refundable deposit plus 100% of the total trip cost, no refund will apply

Any applicable refund will be calculated after deducting both the service fee and the corresponding cancellation penalty.

* Note this is a special departure, and therefore restricted conditions apply to all of our bookings/issuing. Travel insurance with a cancellation policy is highly recommended (purchase at the time of booking).

Requests for a refund must always be in writing by e-mail. Phone calls cannot be used as a form of cancellation. Refunds will be processed and issued within 30 days of receipt of written notice. Name changes or substitutions are not permitted. No refund or cancellation fees will be waived due to death or sickness.

True Pilgrimages. is not responsible and does not assume responsibility for any additional costs or any fees relating to the cancellation of air tickets or other arrangements NOT made through True Pilgrimages or not pertaining to this special departure tour. Cancellations due to state advisories and/or state warnings, Acts of War, War, Terrorism, Acts of God, Natural Disaster or any other circumstance outside the control True Pilgrimages., including pandemics or orther "covid 19" related circumstances, are not the fault of True Pilgrimages.

Great effort will be made to accommodate passengers or to revise the itinerary, however, cancellation for any of these reasons will not be eligible for a refund.

Forms of Payment

All deposits and payments must be wired to Be Kind Travel LLC. 

You will receive an e-mail with all necessary invoices and information for deposits, partial or full payments. Let your agent at True Pilgrimages know if you need any assistance with this matter. In case of computer or human billing errors, we reserve the right to re-invoice participants with corrected billing.

For this special departure, the following payment method is accepted:

- Wire Transfer to Be Kind Travel LLC bank account

- Credit Card: Visa and Master Card only (4% CC fee will apply)

A scanned copy of the wire transfer must be sent by e-mail at info@truepilgrimages.com as proof of deposit/payment.

Please note that all prices in this proposal are expressed in euros (EUR).

 

Passports, Visas & Documents

Travel documents

It is the client’s sole responsibility to ensure that they have a valid passport and/or visa (if applicable) and that you meet all necessary entry requirements of the country or countries you will be visiting, as well as those for your return home. These requirements vary by country and nationality and may be subject to change without notice. Check with the appropriate embassy(ies)/consulate(s) in your country of residence, and/or your airlines, for official confirmation of these.

All travelers, without exception (including babies and persons under 18 years of age), shall carry valid documentation, whether a passport or National Identification Document (for those countries where a passport is not required). While Visas are not required to enter Portugal, or Spain from a vast number of countries, please check with your consulate for whether a visa is required to travel to the aforementioned countries from your country of citizenship. Be Kind Travel LLC, its owner, agents, or any of our employees cannot be held liable for clients not having proper passports, visas, or other travel documents in order.

It is also the client’s responsibility to ensure that all of the details on your travel documents are correct and to bring to our attention any errors or discrepancies immediately. Your travel documents are valuable and it is your responsibility to safeguard these at all times, we are not responsible for any loss, theft or damage to your travel documents.

We are not responsible for delays, changes or costs of any kind due to incomplete, expired, or inaccurate travel documentation or insurance.

The traveler must obtain the necessary documentation to make the trip. All damages that may arise from the lack of this documentation will be your responsibility, and in particular, the expenses produced by the interruption of the trip and its eventual repatriation.

Final Travel Documents

Our office will send by e-mail to your attention all your final documents once payment in full has been received/cleared. Any eventual changes, if any, will be communicated accordingly before departure. Please review your final documents carefully as it is your responsibility to check that itinerary dates, the spelling of your name, etc match the one for this special departure to ensure their validity.

Should your final documents have any errors or typos, it is the passenger’s responsibility to contact us at info@truepilgrimages.com immediately.

Travel Insurance

Travel insurance plans are highly recommended for this pilgrimage tour, additional cancellation coverage is also highly suggested. You may purchase the policy of your choice.

We strongly recommend that you purchase a comprehensive and adequate travel insurance plan during your travels. Make sure all your party members traveling with you are covered under the same policy too. The inclusion of additional cancellation coverage is also highly recommended.

Be Kind Travel LLC is not responsible for delays, changes, or costs of any kind due to incomplete, expired or inaccurate travel documentation or insurance and we are not liable for loss associated with any unforeseen event. Please note that all claims must be processed through the traveler’s insurance company.

Our travel participants are legally insured under a basic policy by Intermundial/ARAG. Among the basic coverages, but not limited to, are the following:

-       Medical Expenses: up to a max. of 30,000 €uros

-       Repatriation in case of serious illness or accident of the insured participant: Unlimited.

-       Repatriation in case of the decease of the insured participant: Unlimited

-       Luggage Theft, Loss or Damaged: Up to 300 €uros

-       Unexpected return in case of an accident or decease of a family member (spouse or siblings)

(Full policy and detailed clauses will be me made available to all participants before the trip start)

Trip Interruption & Cancelation: Not covered.

Extended upgrade coverage policy available upon request (e-mail info@truepilgrimages.com) 

Hotel Accommodations

Our selected Hotel accommodations are based on twin-bedded or double rooms indistinctively. Should you wish to request a specific type, let us know at the time of booking and we will try to accommodate you (always depending on hotel discretion and/or availability). Our selected accommodations for this special departure are based on 3** to 4**** hotels. True Pilgrimages reserves the right to use similar category hotels without prior notice. For triple room requests, please contact us at the time of booking as not all hotels will provide such options within the same quality room type.

Single rooms are usually less common than twin/double ones, True Pilgrimages will book them “On-Request” basis only and a supplement price will be charged as stated on the price offer. Single rooms may eventually be smaller than twin/double. We would always try to accommodate our clients in “double-rooms-for-single-use”, but it will be subject to the hotel’s discretion and availability.

Meals

We try to accommodate all special meal requests, and although we cannot guarantee each case, we are very observant of specific dietary restrictions (gluten or lactose-free products, vegetarian options, etc.). Should you need any specifics in this regard, please let us know in advance or state so on the application/registration form so we can inform all our suppliers and tour escorts before arrival.

Travel Disclaimer

True Pilgrimages acts only as an agent in all matters connected with the making and securing of reservations for transportation, accommodations, tours and/or other arrangements for the participants and for various disclosed principals and contractors in the form of airlines, tour wholesalers, coach services, and owners or contractors providing accommodations, transportation and/or other services, hereinafter referred to as “suppliers”. True Pilgrimages. does not own, manage, control, or operate any transportation vehicle, hotel, restaurant, insurance company, tour or sightseeing company, or any other service that would fit into the classification of “supplier”. As an agent, all receipts, contracts, and tickets issued by Be Kind Travel LLC. and/or other “suppliers” are subject to any and all related tariffs as well as the terms and conditions specified by each “supplier”. The acceptance of such coupons, exchange orders, receipts, contracts and tickets shall be deemed to be consent to the foregoing conditions and also to the further condition that neither Be Kind Travel LLC nor any of its representatives shall be or become liable or responsible for any loss, injury or damage to person, property or otherwise in connection with any accommodations, transportation or other services resulting directly or indirectly from any acts of God, including but not limited to dangers incident to the sea, fire, breakdown in machinery or equipment, acts of governments or other authorities, de jure or de facto, wars whether declared or not, hostilities, civil disturbances, strikes, riots, theft, pilferage, epidemics, quarantines, medical or customs regulations, defaults, delays or cancellations or changes in itinerary, routing or schedules from any cause beyond the control of True Pilgrimages or from any loss or damage resulting from insufficient improperly issued passports, visas or documents and neither Be Kind Travel LLC nor any of its representatives shall be liable or responsible for any additional or liability sustained or incurred as a result of the foregoing causes. True Pilgrimages is not responsible nor liable for defaults of “supplier” or any other person, company or incorporation not directly under its control. In the case if air, ship, rail, automobile, or other forms of transportation, the passenger contract in use by the provider of such transportation, when issued, shall constitute the sole contract between the passenger and such airline, ship line, railroad, car rental or other company.

Special Medical Conditions and Special Assistance

This tour involves a moderate amount of walking. Participants should be able to walk comfortably up to approximately 3-5 miles per day at a relaxed pace. Some walking may take place on uneven surfaces, including cobblestones, historic streets, inclines, or areas where sidewalks and curbs may not be fully adapted.

Most of the itinerary is wheelchair accessible, and we make every reasonable effort to accommodate guests with mobility needs. However, due to the historic nature of many sites, towns, and monuments visited, full accessibility cannot be guaranteed at all times.

Any medical condition, disability, or mobility limitation requiring special attention must be disclosed at the time of registration or booking. While we are happy to assist with advance requests such as wheelchair assistance at airports or accessible hotel rooms where available, we cannot guarantee availability and are not responsible for any denial of services by airlines, hotels, restaurants, transportation providers, or other independent suppliers.

Should a wheelchair be required for part of the journey, this must be requested at the time of booking, and we will do our best to arrange it. Please note that most transportation services, including touring vehicles, are not equipped with wheelchair ramps or lifts. Motorized scooters cannot be accommodated.

We regret that we are unable to provide individual or personal assistance to participants for walking, dining, boarding or disembarking vehicles, in-room assistance, or other personal needs. Guests requiring such assistance must travel with a qualified and physically able companion, who is responsible for providing that support throughout the trip.

Local accessibility standards may differ from those in the United States, and facilities for individuals with disabilities may be more limited in certain destinations or historic areas.

The tour operator is not responsible for any medical condition that occurs prior to, during, or after the tour. Airlines cannot always guarantee specific seating or assistance for passengers with disabilities.

Pregnant travelers, breastfeeding travelers, or those considering international travel during pregnancy are advised to carefully evaluate potential risks and the availability of medical care at the destination and during transit. Traveling with a companion is strongly recommended.

Itinerary Disclaimer

The itinerary should be considered as an indication, rather than a contract of places to be visited and though we try by all means to follow accordingly, occasionally local religious holidays, national bank days, weather, traffic conditions and/or other events may require eventual changes in the sequence of visits or the missing of certain visits.

Printing Disclaimer

True Pilgrimages is not responsible for typographical or print traveler errors including errors in the trip cost. We reserve the right to re-invoice or correct billing at any time.