Appointment Documentation Checklist (UCI-AP-30)

Appointment Documentation Checklist (UCI-AP-30)
Name
Last, First, Mi
Department
Title/Series*
JPF/SWR#:
Dean's Delegated Action
Note: The documentation requirements below change depending on the selected title/series above.
One of the following recruitment procedures must be completed in AP Recruit prior to forwarding new appointment file to your Dean's office*: (1) Generated a shortlist report and a search report. Both must be submitted and approved; (2) Search waiver has been approved; (3) Exemption has been approved.

*A search is not required for visiting or without salary appointments.
ChecklistOne copy of informal offer letter sent to the candidate.Signed Academic - Personal Data Sheet (UCI-AP-9)
ChecklistSigned Academic - Personal Data Sheet (UCI-AP-9)
The original dossier should include:
Signed Academic Personnel Action Summary (UCI-AP-20).Dean's statement (or acknowledgment of review).Department chair's statement (or acknowledgment of review), if provided.
Department Letter.
The department or designated committee should have reviewed the letter (with notation if copy has been provided to the candidate). The letter should contain a report of the faculty opinion and vote and an evaluation of the candidate's performance in the following areas:

Teaching

Research and creative work

Professional competence and activity

University and public service
Identification and qualifications of external referees (UCI-AP-11).Appropriate number of letters of evaluation in chronological order (most recent first).Sample(s) of letters solicitation.Curriculum Vitae.
Evidence of Teaching Effectiveness (at least two examples of teaching effectiveness).

Must include:

Reflective teaching and mentoring statement.

Teaching Evaluations, when applicable.

May also include: Peer evaluations of teaching, awards and/or other evidence of teaching impact.
Signed Certification Statement (UCI-AP-50). Required if current UC Irvine employee.
The original dossier should include:
Signed Academic Personnel Action Summary (UCI-AP-20).Dean's statement (or acknowledgment of review).Department chair's statement (or acknowledgment of review), if provided.
Department Letter.
The department or designated committee should have reviewed the letter (with notation if copy has been provided to the candidate). The letter should contain a report of the faculty opinion and vote and an evaluation of the candidate's performance in the following areas:

Teaching

Research/creative work, if applicable

Professional competence and activity, if applicable

University and public service
Identification and qualifications of external referees (UCI-AP-11).Appropriate number of letters of evaluation in chronological order (most recent first).Sample(s) of letters solicitation.Curriculum Vitae.
Evidence of Teaching Effectiveness (at least two examples of teaching effectiveness).

Must include:

Reflective teaching and mentoring statement.

Teaching Evaluations, when applicable.

May also include: Peer evaluations of teaching, awards and/or other evidence of teaching impact.
Signed Certification Statement (UCI-AP-50). Required if current UC Irvine employee.
The original dossier should include:
Pre-Six Year Unit 18 Faculty Employment Form (UCI-AP-IX1).Dean's statement (or acknowledgment of review).Department chair's statement (or acknowledgment of review), if provided.Department letter/Review Committee evaluation of the candidate's teaching.Identification and qualifications of external referees (UCI-AP-IX10), if letters are provided.Appropriate number of letters of evaluation in chronological order (most recent first), if provided.Sample(s) of letters solicitation, if letters are provided.Curriculum Vitae.
Evidence of Teaching Effectiveness (at least two examples of teaching effectiveness).

Must include:

Reflective teaching and mentoring statement.

Teaching Evaluations, when applicable.

May also include: Peer evaluations of teaching, awards and/or other evidence of teaching impact.
Signed Certification Statement (UCI-AP-50). Required if current UC Irvine employee.
The original dossier should include:
Signed Academic Personnel Action Summary (UCI-AP-20).Supplemental Information (UCI-AP-137A).Dean's statement (or acknowledgment of review).Department chair's statement (or acknowledgment of review), if provided.
Department Letter. The department or designated committee should have reviewed the letter. The letter should contain a report of the faculty opinion and vote and an evaluation of the candidate's performance in the following areas:

Teaching

Research and creative work

Professional competence and activity

University and public service
Identification and qualifications of external referees (UCI-AP-11).Appropriate number of letters of evaluation in chronological order (most recent date first).Sample(s) of letters of solicitation.Curriculum Vitae.
Evidence of Teaching Effectiveness (at least two examples of teaching effectiveness).

Must include:

Reflective teaching and mentoring statement.

Teaching Evaluations, when applicable.

May also include: Peer evaluations of teaching, awards and/or other evidence of teaching impact.
Signed Certification Statement (UCI-AP-50). Required if current UC Irvine Employee.
The original dossier should include:
Signed Academic Personnel Action Summary (UCI-AP-21).Supplemental Information (UCI-AP-137A).Dean's statement (or acknowledgment of review).Department chair's statement (or acknowledgment of review), if provided.
Department Letter. The department, principal investigator, or designated committee should have reviewed the letter. The letter should contain a report of the faculty opinion and vote (if requested by Dean/Chair/Department) and an evaluation of the candidate's performance in the following areas:

Teaching

Research and creative work

Professional competence and activity

University and public service
Identification and qualifications of external referees (UCI-AP-11), if provided.Appropriate number of letters of evaluation in chronological order (most recent date first), if provided.Sample(s) of letters of solicitation, if provided.Curriculum Vitae or Academic — Career History & Publication Record (UCI-AP-99).
Evidence of Teaching Effectiveness (at least two examples of teaching effectiveness).

Must include:

Reflective teaching and mentoring statement.

Teaching Evaluations, when applicable.

May also include: Peer evaluations of teaching, awards and/or other evidence of teaching impact.
Signed Certification Statement (UCI-AP-50). Required if current UC Irvine Employee.
The original dossier should include:
Signed Academic Personnel Action Summary (UCI-AP-20).Supplemental Information (UCI-AP-137A).Dean's statement (or acknowledgment of review).Department chair's statement (or acknowledgment of review), if provided.
Department Letter. The department or designated committee should have reviewed the letter. The letter should contain a report of the faculty opinion and vote and an evaluation of the candidate's performance in the following areas:

Teaching

Professional competence and activity

University and public service
Identification and qualifications of external referees (UCI-AP-11).Appropriate number of letters of evaluation in chronological order (most recent date first).Sample(s) of letters of solicitation.Curriculum Vitae or Academic — Career History & Publication Record (UCI-AP-99).
Evidence of Teaching Effectiveness (at least two examples of teaching effectiveness).

Must include:

Reflective teaching and mentoring statement.

Teaching Evaluations, when applicable.

May also include: Peer evaluations of teaching, awards and/or other evidence of teaching impact.
Signed Certification Statement (UCI-AP-50). Required if current UC Irvine Employee.
The original dossier should include:
Signed Academic Personnel Action Summary (UCI-AP-21).Dean's statement (or acknowledgment of review).
Department Letter. The department or designated committee should have reviewed the letter. The letter should contain a report of the faculty opinion and vote and an evaluation of the candidate's performance in the following areas:

Teaching

Research and creative work

Professional competence and activity

University and public service
Curriculum Vitae.If not on an approved leave, attach home institution's approval of visiting appointment.
The original dossier should include:
Signed Academic Personnel Action Summary (UCI-AP-21).Supplemental Information (UCI-AP-137A).Dean's statement (or acknowledgment of review).Department chair's statement (or acknowledgment of review), if provided.
Department Letter. The department, principal investigator, or a designated committee should have reviewed the letter. The letter should contain a report of the faculty opinion and vote (if requested by Dean/Chair/Department) and an evaluation of the candidate's performance in the following areas:

Administrative performance

Professional competence and activity

University and public service
Identification and qualifications of external referees (UCI-AP-11), if provided.Appropriate number of letters of evaluation in chronological order (most recent date first), if provided.Sample(s) of letters of solicitation, if letters are provided.Position profile or job description.Curriculum Vitae or Academic — Career History & Publication Record (UCI-AP-99).Signed Certification Statement (UCI-AP-50). Required if current UC Irvine employee.
The original dossier should include:
Signed Academic Personnel Action Summary (UCI-AP-21). For Academic Research Unit use form UCI-AP-RA1Supplemental Information (UCI-AP-137A). Not required for those in the Academic Researcher Unit.Dean's statement (or acknowledgment of review).Department chair's statement (or acknowledgment of review), if provided.
Department Letter. The department, principal investigator, or a designated committee should have reviewed the letter. The letter should contain a report of the faculty opinion and vote (if requested by Dean/Chair/Department) and an evaluation of the candidate's performance in the following areas:

Research and creative work

Professional competence and activity

University and public service
Identification and qualifications of external referees (UCI-AP-11), if provided.Appropriate number of letters of evaluation in chronological order (most recent date first), if provided.Sample(s) of letters of solicitation, if letters are provided.Curriculum Vitae or Academic — Career History & Publication Record (UCI-AP-99).Signed Certification Statement (UCI-AP-50). Required if current UC Irvine employee.
The original dossier should include:
Signed Academic Personnel Action Summary (UCI-AP-21). For Academic Research Unit use form UCI-AP-RA1Supplemental Information (UCI-AP-137A). Not required for those in the Academic Researcher Unit.Dean's statement (or acknowledgment of review).Department chair's statement (or acknowledgment of review), if provided.
Department Letter. The department, principal investigator, or a designated committee should have reviewed the letter. The letter should contain a report of the faculty opinion and vote (if requested by Dean/Chair/Department) and an evaluation of the candidate's performance in the following areas:

Research and creative work

Professional competence and activity

University and public service, if applicable
Identification and qualifications of external referees (UCI-AP-11), if provided.Appropriate number of letters of evaluation in chronological order (most recent date first), if provided.Sample(s) of letters of solicitation, if letters are provided.Curriculum Vitae or Academic — Career History & Publication Record (UCI-AP-99).Signed Certification Statement (UCI-AP-50). Required if current UC Irvine employee.
One copy of publications or creative activity. Additional copies may be requested if they are needed. Number each publication as it is numbered on the Curriculum Vitae or Academic — Career History & Publication Record.
One copy of publications or creative activity. Additional copies may be requested if they are needed. Number each publication as it is numbered on the Curriculum Vitae.
One set of any materials provided by the candidate (optional, as requested by Dean).
Updated 07/25 UCI-AP-30
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