• Non-Senate Academic Term Appointee Employment Form

    Non-Senate Academic Term Appointee Employment Form

    UCI-AP-RA1
  • Appointee Information
     
  • Appointee Information
  • Initial Appointment Information
    Please ensure that an Misconduct Disclosure and Authorization to Release form is completed before the appointment is approved.
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  • Current Appointment Information   
    Title code:    
    Title Name:      
    Step:       
    Begin Date: Pick a Date 
    End Date: Pick a Date 
                   
    Current Salary Information:
    Annual Base Salary:    
    Salary Scale:      
    Basic Paid:      
    %Time (as decimal):      
    Total Annual Salary:        
    Monthly Rate:         
    Account Information:      

  • New Appointment Information   
    Title code:    
    Title Name:      
    Step:       
    Begin Date: Pick a Date 
    End Date: Pick a Date 
                   
    New Salary Information:
    Annual Base Salary:    
    Salary Scale:      
    Basic Paid:      
    %Time (as decimal):      
    Total Annual Salary:           
    Monthly Rate:         
    Account Information:      

  • Approvals
    Please add all signatures after printing the form and saving it as a pdf document. To edit document, after print, select "Edit PDF" in Adobe Acrobat.
     
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  • Appointment Terms and Additional Information

  • We welcome you to the University of California and look forward to working with you!

    ELIGIBILITY INFORMATION:

    Work Authorization and Political Reform Act
    This appointment is contingent upon your ability to provide documentation of employment eligibility/authorization to work in the United States, in compliance with the Immigration Reform and Control Act of 1986. If your employment eligibility is dependent on work authorization that expires before the appointment end date listed on above, your appointment will end with your work authorization expiration, in order to comply with applicable federal laws. If you obtain an extension, please notify your department contact as soon as practicable.

    Also, the State of California requires that we inform all academic appointees of the Political Reform Act of 1974.  This Act prohibits public officials from participating in governmental decisions when personal financial interests may be affected by those decisions.  The Act requires that all government employees and officials disqualify themselves from participating in a governmental decision when a financial conflict of interest is present. See your department contact for required documentation.

    Policy Compliance
    As a University employee, you will be required to comply with all applicable University policies and/or collective bargaining agreements, as may be amended from time to time. Federal, state, or local government directives may impose additional requirements.

    Additional Forms/Information
    Upon receipt of your formal acceptance, if any additional forms (e.g. visa application) are required to be completed by you, the department contact listed below will contact you.

    REPORTING IN TIME AND ATTENDANCE SYSTEM:

    You are responsible for honestly and accurately reporting the use of any leaves or absences on the appropriate leave-reporting form and/or through UCI's Time Reporting System (TRS) each month, in accordance with established local procedures. Failure to report an absence from work in any circumstance may result in an overpayment of public funds requiring your repayment. Submitting erroneous information in the time and attendance system will subject your submission to being overridden and pay withheld for the time not worked. Failing to accurately report leave or absence in any way and receiving an overpayment of funds is a serious violation of university policy that may result in disciplinary action, up to and including dismissal. If you have no absences or leave to report, you must still submit a report acknowledging no absences or leave in TRS by the submission deadline as set by your campus. Information for TRS is available here. For additional information, contact your supervisor or department manager.

    BENEFITS INFORMATION:
    In accordance with University policy, your eligibility to participate in University of California benefits programs, including the University of California Retirement Choice Program, is dependent on the percentage and/or duration of your appointment. If you have a concurrent appointment in another department, the total percentage and/or duration of your appointments determines your eligibility. Please refer to the UC Benefits website http://ucnet.universityofcalifornia.edu.

    If you are eligible and choose to participate in any of the health and welfare benefits, you must enroll online within the first 31 days of your employment. Details concerning your benefits as an Academic Researcher are set forth in Article 3 “Benefits and Retirement Programs” of the Collective Bargaining Agreement (“CBA”). You can access more information about eligibility and enrollment options at Employee Experience Center or contact your department for guidance.

    Upon hire, UCRP-eligible appointees will receive communications from Fidelity regarding the Retirement Choice Program which allows appointees to choose between two retirement plan options. Participation in the Retirement Choice Program is required, if eligible. Eligible appointees who do not choose an option within the 90-day enrollment period, will be automatically enrolled in Pension Choice. Eligible appointees are encouraged to enroll in the Retirement Choice Program as soon as possible to avoid delaying vesting or decreasing accumulations or benefits. Information about the UC Retirement Choice options may be found at: https://myucretirement.com/choose.

    REASONABLE ACCOMMODATION:
    Academic Researchers who need reasonable accommodations should notify their departments in advance of their start date, or any time during your employment, in order to begin the interactive process in accordance with Article 23 of the collective bargaining agreement (Reasonable Accommodation): https://ucnet.universityofcalifornia.edu/wp-content/uploads/2025/04/RA-Contract-October-31-2022-to-September-30-2027.pdf. 

    NEW EMPLOYEE ORIENTATION:
    The Academic Researcher collective bargaining agreement requires the University to provide the Union (UAW-RA Bargaining Unit) with access to newly appointed Academic Researchers for the purpose of UAW orientation. First-time Academic Researcher union-represented appointees will attend campus-wide New Employee Orientation which will include a section for UAW-RA Orientation. For more information on orientation dates, please visit https://sites.uci.edu/academicpersonnel/aru/ and reach out to your department contact regarding registration.

    UNION INFORMATION:
    Academic Researchers at the University of California are exclusively represented by the United Automobile Workers (UAW) Local 4811 union (https://www.uaw4811.org/). A copy of the collective bargaining agreement between the University of California and the UAW covering this position is available at: https://ucnet.universityofcalifornia.edu/wp-content/uploads/2025/04/RA-Contract-October-31-2022-to-September-30-2027.pdf .

     

    ACCESS TO PERSONNEL FILE INFORMATION:
    The University maintains individual personnel files for all employees and you have the right to access your personnel file in accordance with Article 20 of the collective bargaining agreement (Personnel Files).

    Campus guidelines, procedures for merits and promotions, and other information can be found at: https://sites.uci.edu/academicpersonnel/aru/. The following contract articles cover the individual series:

    • Article 21 - Professional Research Series
    • Article 22 - Project Scientist Series
    • Article 26 - Specialist Series
  • Additional Appointment Information and Employee Acceptance
    All assignments are on-campus unless otherwise noted.
     

  • Your anticipated work location will be    under the supervision       and your research activities will involve     This is a term appointment, which is self-terminating on the end date. The terms and conditions of employment are governed by the collective bargaining agreement found here: https://ucnet.universityofcalifornia.edu/resources/employment-policies-contracts/bargaining-units/academic-researchers/contract/.

    Please indicate your acceptance of this appointment and the appointment terms by signing and returning this document to   . This individual may also be contacted for more information regarding this appointment.    

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    UCI-AP-RA1 Updated 11/25

     

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