Camp Induction Checklist

Camp Induction Day Checklist

Please make sure to fill out all sections
WHAT LOCATION ARE YOU?*
STAFF REGISTER - Please list staff members present
Staff ID Check (Use Sheet on Google Drive)*

Yes
As part of our safer recruitment policy, we need to check all staff members, ID.

Managers/ Head Office staff, please ask to see a form of everyones ID and check the name matches what is on your staff details (rota) and the picture matches who is in front of you.

UAC Sign In Area
ALL PAPERWORK ON DISPLAY - Empty the folder in the sign in section of the CM box, Blue tack in Site box.

Complete
TABLECLOTH - Site Box.

Complete
MEDICATION - Using the sign in system, mark any child bringing medication to camp using an "M" in the notes box. This is a prompt to remind parents. Leave some spare forms near the sign in desk if parents have not completed a camp prior to arrival.

Complete
NOTICEBOARD EASEL UP - Timetable on display, any announcements? QR code? Placed out of the way of the queue - no bottleneck?

Complete
SPARE FORMS - Set up an area with spare medication and anaphylaxis forms for parents who have not completed there own.

Complete

Outdoor Signage and Branding
FLAG UP - Located for best visibility, pin securely in ground, near Sign In Area or entrance to school

Complete
POP - UPS UP - Well pinned on grass, used to guide parents to sign-in area

Complete
DIRECTIONAL SIGNS UP - Located for best visibility, pin securely in ground, near Sign In Area or entrance to school.

Complete
BUNTING UP - Located for best visibility, pin securely in ground, near Sign In Area or entrance to school.

Complete
CAMP MANAGER MOBILE - If parents need to Camp Manager to access school, think where poster should be displayed.

Complete

Activity Areas - Art Room
When preparing areas be vigilant for any damage which should be reported to the school before we use areas. We do not want to be blamed for damage we did not cause.
FURNITURE ARRANGED

Complete
SCHOOL EQUIPMENT PACKED AWAY - Ensure school equipment not accessible to children and will not get mixed with UAC kit.

Complete
SESSION STRUCTURE - Staff made aware of Art Expectations - following session resources and careful/considerate use of equipment. Session is not a free for all.

Complete
FIRE POSTER UP - Fill out and display Fire Poster in all classrooms

Complete
TARPAULIN DOWN (Art)

Complete
RISK ASSESS - Use indoor risk assessment template. Consider plug covers, Fire Escape, Window Blinds, etc

Complete

Activity Areas - Main Hall
When preparing areas be vigilant for any damage which should be reported to the school before we use areas. We do not want to be blamed for damage we did not cause.
ARRANGE FURNITURE/KIT Ensure there are different activiy areas ready, so children have different options.

Complete
PACK AWAY SCHOOL EQUIPMENT - Ensure school equipment is not accessible to children and will not get mixed with UAC kit.

Complete
SIGNAGE UP - Group Signs, values poster, timetable.

Complete
FIRE POSTER UP - Fill out and display Fire Poster in all classrooms

Complete
RISK ASSESS - Use indoor risk assessment template. Consider plug covers, Fire Escape, Window Blinds, etc

Complete

Camp Paperwork
ACTIVITY INSTRUCTORS CLIP BOARDS CREATED - Accident + incident forms? Registers and Medical forms? Resources? Timetable? Pen

Complete
MANAGER CLIPBOARDS CREATED - Accident + incident forms? Late bookings to staff registers? Medical reports checked? Parent and child details? Timetable? Pen?

Complete

Activity Areas - Juniors Base Room
When preparing areas be vigilant for any damage which should be reported to the school before we use areas. We do not want to be blamed for damage we did not cause.
SIGN IN DESK - All docs from CM box on display? Sign in sheets in folder? Other medical forms?

Complete
TIMETABLE UP - For children and parents.

Complete
GETTING TO KNOW YOUR FORMS READY - For children to fill out on their first morning.

Complete
RESOURCES OUT - Reading area, Art/craft table, top trumps, music, Food/house play kit, cars, colouring in/activity sheets.

Complete
AREA FOR BAGS AND BELONGINGS?

Complete

Kit
INVENTORY ALL KIT - All kit MUST be inventoried and marked on the inventory sheet. If any kit is missing, please complete "Kit Order Form" to request a replacement.

Complete
STORAGE - Ensure all kit is stored easily and safely and staff aware where it belongs. Reminder of expections of keeping kit neat and tidy throughout the season.

Complete
INFLATE - Check if balls need pumping up. If possible, blow up zorbs and combat archery.

Complete
ARCHERY QUIVER - Ensure quiver is stored in the staff room, away from child access.

Complete

Risk Assessment
With all risk assessments, refer to RA guidance, and systematically assess the areas we use, record any hazards present and control measures to be implemented. If an unacceptable risk remains, (high) contact Ops Manager for further guidance and do not use area until further control measures are introduced. If in doubt contact UAC head office for advice.
ALL INDOOR AREAS - See guidance above, using “Indoor area RA Template”.

Complete
ALL OUTDOOR AREAS - See guidance, using “Outdoor area RA Template” consider access and security of area.

Complete
STAFF READ, SIGN

Complete
NEATLY DISPLAYED IN STAFF ROOM

Complete
ADVENTURE PLAYGROUND - - Corden off monkey bars - DO NOT USE

Complete

Swimming Pool (if applicable)
DO YOU HAVE KEYS/CODES - Are you clear on how to prevent child access?

Complete
CHECK STAFF DETAILS - give them activity guidance.

Complete
LIFEGUARD TO RISK ASSESS - Check lifesaving equipment, ready swimming pack and sign declaration. All staff clear on swimming expectation.

Complete
Pool Safety Operating Procedure Pack - On poolside and signed by relevant staff

Complete
LIFEGUARD COMP TEST - Camp Manager & Lifeguard aware of the need to complete competency test. This can be done on induction day (if we have access to the pool) or on the Lifeguards first day.

Complete

Fire Procedure
FIRE POSTERS UP IN ALL AREAS

Complete
FIRE ASSEMBLY POINT - Show all staff Assembly point and routes from activity areas.

Complete
COMPLETE FIRE RISK ASSESSMENT - Read, sign and record any further camp specific hazards.

Complete
NO-SMOKING POLICY - Re-enforce no smoking policy. Only at lunch or end of day. Away from camp not anywhere on camp. Not in uniform. Lighters or matches secure in staff room.

Complete

Timetabling
STAFF & GROUPS - Assign each staff member to a group, using the camp manager portal to see each staff members specialism, preferences and specific training.

Complete
RESOURCES - Encourage staff to use the resources (Activity Pack and Training Hub)

Complete
Should be Empty:

Camp Induction Day Checklist