Dear Comrade Commander:                                                    August 1, 2025

The Department Headquarters carries a Crime Policy for the bonding of Department and Post Accountable Officers. Any unit may decide whether it prefers to take out a policy with another surety company or have its funds protected by the Department Headquarters Crime Policy. However, prompt attention is required because if your Accountable Officers had previously been covered through the Department Program, a new premium payment is required by September 1, 2025 or it will be considered delinquent.

1. You agree to make/or cause to be made, at least annually, an audit of your books and accounts, including complete verification of all securities and bank balances pertaining to each “employee and/or volunteer”.

If the above is not complied with, the Insurance Company may refuse to honor claim of missing funds which cannot be proven by records. Monthly audits and reconciliation of bank statements may avoid this denial of claim.

2. The Insurance Company may not pay for loss resulting from any unauthorized advances made by an “employee” to any member for delinquent dues and assessments.

3. “Employee” means any duly elected position, or any appointed officer as listed in the policy schedule.

4. IF THE POLICY IS NOT RENEWED, TERMINATED, OR CANCELLED AT EXPIRATION DATE OF 9-1-2025, THE POST HAS ONLY 90 DAYS TO SUBMIT A PROOF OF LOSS FOR PRIOR TERM. AFTER 90 DAYS PRIOR COVERAGE CEASES.

5. POST MUST SUBMIT A PROOF OF LOSS FORM WITHIN 120 DAYS FROM THE FIRST DATE OF DISCOVERY OF LOSS.

RETURN THIS QUESTIONNAIRE COMPLETED IN FULL WITH YOUR PREMIUM CHECK PAYABLE TO YOUR DEPARTMENT HEADQUARTERS OR BY CREDIT CARD

I hereby apply for A1. Employee/Volunteer Theft coverage for the year from September 1, 2025 through September 1, 2026 in the

If yes, please contact your Department for a Loss Questionnaire. No Coverage can be extended until approved by insurance carrier.

Number of Persons Bonded: _1_

Number of Locations: _1_

NOTE: Questionnaire is not valid unless ALL questions are answered. Coverage may be postponed if not completed in FULL. Deadline for coverage is September 1, 2025 - After this date you will be delinquent and not in compliance with the VFW By-Laws.

Form 2 - Revised 2025