Active Student Organization Request Fall 2025

Active Student Organization Request Form Fall 2025

Is your student organization active? For clubs, fraternities, sororities, and honor societies (referred to as "student organizations" throughout the rest of the form), we require you to request 'active' status each semester. It gives us accurate contact info so that we can promote your student organization and keep you informed. This is also necessary for liability purposes when you conduct activities. In order to be active, you must have 5+ members, a faculty/staff advisor, a 2+ person executive board, and a constitution (template online). If you need help finding an advisor, we maintain a list of potential names.
STATUS UPDATES:
staff use only, please refer to this section for updates in the future!
ACTIVE REQUEST STATUS UPDATE
Note: This area is for OSE staff only.
STUDENT INVOLVEMENT FAIR STATUS UPDATE
MEETING ROOM REQUEST UPDATE
STUDENT ORGANIZATION INFORMATION
Name of Student Organization*
Note: You may not include VWU or Virginia Wesleyan in the name or in social media handles.
Type of Request*

New (we have never registered before)Renewing (we're still here)Returning (we're back after a hiatus)
Your Purpose*
Student Organization Constitution and/or Bylaws*

Upload a File

Cancelof
A constitution template is available online! You may also create one from scratch. If you have concerns about organizational privacy, you may send your constitution to the Director of Student Engagement (jcohen@vwu.edu) and upload a placeholder constitution here.
SOCIAL MEDIA INFORMATION

This information is to provide a record of login information for future members to ensure to longevity of the social media presence of your organization.
Social media*
Please list which platform and its respective name. Student Organizations may not use “VWU” or “Virginia Wesleyan” on their social media accounts. Put N/A if your organization does not use social medio
Name of Social Media Admin*
Please list the student responsible for the organization's social media
Website
Note: You may include this if applicable.
Username*
Password*
This will be kept in an online account log for student organizations and only accessed by Student Engagement Staff if the password is needed by future members and a graduated member only has this information
I would like our org to be highlighted on the Student Engagement social media for an Org Spotlight (we will use your described purpose as a basis for this)*

Yes, pleaseNo, thank you
If you would like to have an Org Spotlight, is there an event or time in the semester that we should try to schedule your highlight?
Please provide information and context.
Upload a picture of your members or something that represents your organization for the highlight.

Browse Files
Please upload a quality .png or .jpeg file. Cancelof
Do you have scheduled recurring meeting times yet?*

Yes, we do! We will share more info below.Not yet, once we do we will fill out an Event Request Form to reserve a room.
RECURRING MEETING INFORMATION
If you have recurring meetings (weekly, monthly, etc.), please include the dates here:
Please request 3 meeting locations here. Student Engagementwill be in touch when your room request is confirmed
Start Time of Meeting

:HourMinutesAM/PM Option
End Time of Meeting

:HourMinutesAM/PM Option
Would you like this meeting added to the Campus Events Calendar so interested members can attend?

Yes please!No, thank you. Our meetings are private.
LEADERSHIP, MEMBER &
REQUESTED ADVISOR INFORMATION
Complete List of All Members Separated by Commas (Include First and Last Names)*
5+ are required (except Greek chapters and honor societies). Separate by comma. Remember: We want your COMPLETE roster (not the minimum 5). All roster changes after the Student Involvement Fair can be submitted to studentengagement@vwu.edu as your organization grows.
Please enter the names and titles of your Executive Board (each organization must have 2, but 4 are recommended). These titles should match those listed in your constitution.
Name and Title of First Officer (Usually President)*
Email of President*
Name and Title of Second Officer (Usually Vice President)*
Recommended: Name and Title of Finance Officer
Note: If you don't list a finance officer, only your President can access funding for your organization.
Recommended: Name and Title of Operations Officer
Note: This is often a secretary, but it could be someone else.
Name of VWU Requested Faculty/Staff Advisor(s)*
Note: Must be VWU faculty/staff members (non-student). Don't know someone? We have a list of potential people! It can be helpful to have a team of advisors. Requested advisors will be reviewed by Director of Student Engagement& Senior VP for Campus Life & Operational Management. Faculty & Staff are able to able no more than two student organizations at one time. Once approved, an email will be sent!
Requested VWU Faculty/Staff Advisor Email(s)*
Note: Separate multiple emails with commas
Please check confirming your understanding of the above:*

The listed advisor is our requested advisor. Once our advisor is approved, organization leadership will receive an email
Please check confirming your understanding of the above:*

I understand and give permission for the organization president's email to be listed on the VWU Student Engagement website as a way to contact my organization.
STUDENT INVOLVMENT FAIR REGISTRATION

If you would like to share more about your Student Organization at the Student Involvement Fair, please reserve a table by completing the below:
We have saved the date for the Student Involvement Fair!*

Please reserve a table for us on Fri. Sept 5 at 1:30-3:00PM in the Cove. (Rain plan: Batten Student Center)No, thank you! We are not interested in sharing more about our Student Organization with interested Marlins.
REQUIRED STUDENT ORGANIZATION
LEADERSHIP LUNCHEON AND TRAINING

We will be completing an Event Request Form together. Please come prepared with an event idea. All leadership is encouraged to attend; two members of leadership are required to attend this workshop in order to be approved as active.

Friday, August 29 at 1PM in the Joan P. Brock Room
We confirm understanding that during the Student Leadership Training

We will be completing an Event Request Form together - we will come prepared with an Event Idea and a laptop
We have saved the date for*

Friday, August 29 1PM-2PM
Please reserve a seat for*

First NameLast Name
and:*

First NameLast Name
Other members who are interested in and committed to attending:
Other members who are interested in and committed to attending:
We understand failure to attend and complete this training means our Student Organization will not be active during Fall 2025*

Crystal clear! We will see you there!
We understand that all members will need to complete a Marlin Nation Hands Don't Haze session during the 2025-2026 academic year to be an active student organization. They must complete a different training than they did last year.*

Crystal clear!
The Hazing Prevention Workshop will be presented at Marlin Nation Orientation to capture as many new students as possible. A list of those who have completed the workshop will be available for Organization leadership so they can track who is eligible for membership. More sessions of both Tier 1 and Tier 2 will be available in the fall and spring. Tier 3 is an online module.

All members must have completed Tier 1 to be an active student organization.

For those who completed Tier 1 in 2024-2025 they must complete Tier 2 by January 2026.

For those who completed Tier 2 in 2024-2025, they must complete Tier 3 by January 2026.

*Fraternity and Sorority Members must complete their annual training by the All Fraternity & Sorority Life Town Hall in Fall 2025. A Tier 2 or its equivalent will be available during the Town Hall.
YOU'RE ALMOST DONE!
By submitting this form, you certify (on behalf of your student organization) that the information is accurate. You understand that all student organizations must abide by VWU rules and regulations. You agree that you will work to actively promote safe, healthy, and legal bonding activities, and that you will not engage in or condone hazing of any kind. You acknowledge that information regarding club policies can be found in the VWU Student Organization Manual.
Your First and Last Name*
Your VWU Email Address*
Do You Want a Mail Folder in Student Engagement (for receiving off-campus mail)?*

Yes, pleaseNo, we'll use a personal mail box
Do You Need an On-Campus Financial Account?*

Yes, pleaseNo, we don't anticipate making deposits or purchases
Note: If your student organization's information changes mid-semester, please email studentengagement@vwu.edu and we'll update your form. Do not edit your original submission.
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Active Student Organization Request Form Fall 2025