Subsidy Application - 2025 Volunteering WA State Conference

Attendee Subsidies

General Terms

Volunteering WA will contact successful recipients in writing following each round.
If the conference is cancelled or postponed due to extenuating circumstances, the applicant must liaise directly with the accommodation and/or travel suppliers they booked to organise credits/refunds according to the suppliers’ policies.
If a successful applicant is unable to attend the conference, Volunteering WA is not able to provide a regional attendee subsidy, and the applicant must liaise directly with the accommodation and/or travel suppliers to organise credits/refunds according to the suppliers’ policies.
Successful applicants are chosen based on the answers to the questions in this form.
Subsidised tickets are NOT transferrable.
If a successful applicant is unable to attend the conference, they must inform Volunteering WA in writing no later than 14 days prior to the conference, so we can award this subsidy to another candidate.

Lotterywest Regional & Rural Attendee Subsidies

Applicants must live in regional or rural Western Australia.
Rural and regional attendees representing a not-for-profit organisation with an annual revenue of less than $1.5 million can also apply for a whole or partial subsidy of the conference registration.
The applicant agrees to pay for their travel and accommodation, and then provide receipts to Volunteering WA to reimburse the agreed amount following the conference.
Following the conference, the recipient must provide a testimonial sharing how the subsidy support allowed them to represent regional WA at this state-wide event.

Youth Registration Subsidy

Applicants must be between 18 – 30 years of age in 2025 and live in WA.
The Youth Subsidy covers ticket registration only, and the applicant is responsible for covering all other costs associated with attending this conference, including transport, travel and accommodation.

Visit the Volunteering WA State Conference Hub for more info.

Round 1 open until 28 July.

Is your organisation a not-for-profit?*

YesNo

First Name*

Last Name*

Email*

Contact Number*

Date of Birth*

For Youth Subsidy Applications

Organisation*

Role Title*

Which subsidy are you applying for?*

Travel & Accommodation Subsidy (Regional Attendees)Registration Subsidy (Regional Attendees)Registration Subsidy (18 – 30 year olds)

Region*

Postcode*

Organisation's annual turnover*

Is your role salaried or volunteer?*

SalariedVolunteer

Number of active volunteers within your organisation*

Is your organisation a Volunteering WA Member?*

YesNo

Please tell us in 250 words or less: How will attending the 2025 Volunteering WA State Conference help you to turn ideas into impact?*

0/250

How will you share your learnings with others in your local volunteering community and/or region?*

0/250

Lotterywest Rural & Regional Subsidy Applications

If you have not yet booked your travel and accommodation, please supply estimates for our internal budgeting. If you have booked your travel and accommodation please supply actual expenses and attach copies of your receipts.

Please upload copies of the original receipts / invoices for expenses incurred in the box below, or download and submit a fuel reimbursement form.

Please provide a quote/estimate for return travel expenses to be covered by the Lotterywest subsidy.

Receipts will need to be provided in order to issue a reimbursement post-conference. This can include public transportation, airfares or a fuel allowance of $0.88c/km.

Accommodation funding will cover reasonable accommodation rates incurred for 2-3 nights to attend the State Conference on Thursday 6 & Friday 7 November 2025. Volunteering WA has budgeted $650 total accommodation costs per regional delegate, however the amount we are able to reimburse following the event may be slightly lower or higher, dependent on the total amount of funding requested across all applicants. Book accommodation of your choice - examples provided below.

Pan Pacific Perth are offering a special 20% discount on room rates for delegates attending the State Conference, from $328 per night.
Perth Metro Hotel is approx. $180 per night; or $350 for 2-nights.
Mecure Perth ranges from $160 to $240 per night.
Reimbursements are not available for food or beverage expenses incurred.

Please provide a quote/estimate for accommodation expenses to be covered by the Lotterywest subsidy.

Receipts will need to be provided in order to issue a reimbursement post-conference. This includes up two nights accommodation, necessary to attend the conference safely.

Please upload all receipts here

Special requirements or notes

Acknowledgement

I understand and agree to the eligibility criteria, terms, and conditions outlined on the Volunteering WA website for the 2025 Volunteering WA State Conference Subsidy application.

Further Information
For more details about the 2025 Volunteering WA State Conference, visit our Conference Hub at www.volunteeringwa.org.au/conference. For other enquiries, please contact Savannah Spence, Events Program Coordinator, at savannah@volunteeringwa.org.au.