FLEX and YES students have a $300 budget for school or activity related expenses. Reimbursement can be made to either the student or host family. Carefully review the information below to determine what expenses qualify for reimbursement. If you are unsure, send an email to yfugrantscholars@yfu.org and ask BEFORE making the purchase.
Covered expenses: school fees (registration, textbooks, classroom activities, uniform); sports physical, school supplies, backpack, yearbook, classroom materials (art, music, sports), extra-curricular activity fees, climate appropriate clothing up to $100 (prior approval required if expense is greater than $100)
Not covered: prom/homecoming clothing or fees, cap & gown or graduation fees, senior portraits/school photos, class ring, computers/tablets, phones/phone cards, TOEFL/SAT/ACT fees, AP course fees, toiletries/personal hygiene items, snacks, jewelry, luggage or excess luggage fees; vaccines/medical co-pays*
*Note: ASPE insurance covers required vaccinations. You must submit a claim to ASPE for these expenses. Medical co-pays are reimbursed separately-use the Co-Pay Reimbursement Form
Submit your Incidental Reimbursement as soon as you have spent your $300 budget, but no later than March 15, 2026. Please do not submit for reimbursements of less than $150.
INSTRUCTIONS FOR COMPLETING THE INCIDENTAL EXPENSE FORM:
1. Please fill out the questions below with your name, a host parent's name, and your scholarship program. Be sure to indicate who will receive the reimbursement. If the host parent is receiving the reimbursement, you must include the name the check should be made payable to, along with the host parent's home address.
2. Use a separate line for each receipt (only one receipt per line). Write a brief description of the item(s) purchased from that store and enter the total cost of the items. Cross out any items on the receipt that do not qualify for reimbursement. All items from the same store should be included on the same line. Label each receipt with the corresponding line number, for example, write the number 1 on the receipt from the store listed on line 1.
3. Upload pictures of your original receipts. For online purchases, include a screenshot of the receipt. Expenses without a valid receipt cannot be reimbursed. Keep copies of everything until you receive reimbursement. YFU is not responsible for lost receipts.