1. COPYRIGHT
1.1 A Flash In Time Photography holds all rights to each image. Every image is copyrighted and may only be reproduced with permission. Producing images without permission is a violation of copyright and this contract.
1.2 Editing the photos in any way and removing the watermark is not allowed under no circumstances! Each image is professionally edited using professional programs to suit my style, altering the images alters my unique style. If you do remove the watermark or edit the images in any way shape or form it will be considered a violation to copyright and this contract.
2. MODEL RELEASE
2.1 The Client hereby grants A Flash In Time Photography the irrevocable and unrestricted right to use and publish photographs of the Client for any purpose. Including advertisements, displays, publication, social media platforms, etc.
3. IMAGES & EDITING
3.1 The Client will recieve their edited photos on a digital download and/or USB drive (If purchased). USB drives may be purchased for an extra charge. The digital download will remain active for 90 DAYS, after the 90th day there is no guarantee the gallery link will be active. Please download and back up all the images from your gallery.
3.2 The Client is responsible for making their own backup of images. A Flash In Time Photography will make every attempt to keep copies of images but does not guarantee it.
3.3 The amount of images varies from session to session. We strive to deliver all good images.
3.4 A Flash In Time Photography is not held liable for lack of cooperation on the client's part. It is not A Flash In Time Photography's fault if the images do not turn out or if there is a lack in quantity due to client(s) not cooperating. There will be no refunds or discounts for this matter as it is not in our control.
3.5 Every session comes with a print release unless otherwise stated by A Flash In Time Photography. The print release will only have the name of the client(s) who have signed this contract. Printing permissions will not be granted to anyone else.
3.6 Under no circumstances will RAW image files be able to view or be given to the client(s).
3.7 IMPORTANT: Do NOT screenshot the images in your digital download. Please use the download button for the images. Screenshotting will not save the images as high resolution and could result in printing defects. In the event you screenshot them and you print them and there is defects A Flash In Time Photography is not held liable.
4. OUTFIT CHANGES
4.1 If you would like to change outfits please be aware that the time it takes to change outfits goes towards the total amount of session time. If outfit changes is something you would like during your session please make that known when booking your session, extra time may be added for outfit changes for an additonal charge.
4.2 Outfit changes may be done without adding extra time but as mentioned above, the time it takes to change outfits does go into your session time and it is not A Flash In Time Photography's fault if you have a lack in quantity of images due to time being taken up by outfit changes.
5. MULTIPLE LOCATIONS
5.1 If you would like more than one location for your session, the time it takes traveling to and from each location does go into the total amount of session time. If multiple locations is something you would like during your session please make that known when booking your session, extra time may be added for multiple locations for an additonal charge.
5.2 Multiple locations may be chose without adding extra time but as mentioned above, the time it takes to travel to and from each location does go into your session time and it is not A Flash In Time Photography's fault if you have a lack in quantity of images due to time being taken up by traveling from one location to another.
5.3 A Flash In Time Photography does give the clients the option to choose the location. In the event the client chooses the location and its private property, no trespassing, etc. Please make sure you recieve written permission to have photos taken at that said location for the session date and time. In the event where permission wasn't granted and we recieve penalties or any reprocussuons the client agrees to pay for all fees following the issue as it was not A Flash In Time Photography's choice of location.
5.4 I will not choose a location for you that I do not have permission to shoot pictures on. Every location I suggest is usually a public place and if not I always make sure to recieve written permission from owners prior to your session.
5.5 If there are any fees for a location, the client is responsible for paying for the photographer's fee.
6. PRINTING
6.1 I do offer printing through a professional photo lab for my clients via your digital download, although it is ultimately up to the client where they choose to print their photos. I strongly advise against using any local pharmacy/grocery store for printing as their quality lacks greatly and the colors may be off. In the event a client chooses to use a local store for printing and their images don't turn out as they were hoping, A Flash In Time Photography is not held liable or responsible for this. No discounts, refunds, or favors will be issued as this was the clients decision to print where advised not to. I will stand behind the prints placed through the digital download ONLY.
Photo labs I strongly recommend for self fulfillment:
Mpix
Nations Photo Lab
7. SESSION TIMES & RETAINER FEE
7.1 Session times are on a strict time basis. Under certain circumstances A Flash In Time Photography will allow the session to go over the end time but the client will be charged for the extra time at the hourly rate. Please make sure to book enough time so we can capture all the images you would like.
7.2 A Flash In Time Photography requires a non refundable retainer fee to be paid on day of signing before securing the booking date. This retainer fee secures your Photoshoot date & time. The date and time remains available to any client until the retainer is paid. Once the retainer is paid I turn down all other commissions for said date and time. The remaining balance will be due on the day of the photoshoot via invoice with a debit or credit card, or cash. No checks will be accepted.
7.3 The retainer is non refundable no matter the circumstances!
8. RESCHEDULING, NO SHOWS, & CANCELATIONS
8.1 No rescheduling! If you need to reschedule please be aware you will have to pay a new retainer for a future session.
8.2 If you do not show or cancel completely the retainer will be forfeited.
8.3 If you are late to your session the end time does not change. Please be on time and ready to take photos at the time of your session.
8.4 If you are more than 15 minutes late A Flash In Time Photography will not take the photos on that said day and time and the retainer is forfeited and you must pay a new retainer if you would like to reschedule. A Flash In Time Photography is not held liable for the client not showing up on time. Under some circumstances A Flash In Time Photography will still agree to do the photos if I am able to depending on time and overtime charges will apply. Please be advised this is not a guarentee and A Flash In Time Photography has every right to deny the photoshoot without explaination. IF YOU PLAN TO BE LATE OR A ACCIDENT OCCURS PLEASE GET AHOLD OF ME IMMEDIATELY.
8.5 In the event something tragic happens or an illness occurs, A Flash In Time Photography will contact you within 24 hours to reschedule, there will be no fee for this. I strive to be well at every session! In my years of photography I've never had to cancel a session.
8.6 DUE TO COVID-19, if you are experiencing any symptoms of sickness or have been in contact with someone who has tested positive or has had symptoms within the past 14 days, please contact me to discuss further options on rescheduling.
9. WEATHER
9.1 If the weather is non permitting A Flash In Time Photography will contact you and discuss options for rescheduling. There are no fees for rescheduling due to non permitting weather. As long as A Flash In Time Photography agrees the weather is non permitting.
10. PROFITING
10.1 If any photos by A Flash In Time Photography are used for any type of publication (online marketing, magazine, modeling, clothing, basically anyway that earns the client profit) A Flash In Time Photography is to recieve 15% of all sales. PLEASE BE ADVISED: YOU MUST GET WRITTEN PERMISSION FROM A FLASH IN TIME PHOTOGRAPHY TO USE PHOTOS FOR ANY TYPE OF PUBLICATION. FAILURE TO DO SO WILL RESULT IN A BREACH OF THIS CONTRACT.
11. TRAVELING FEES
11.1 A Flash In Time Photography will travel to some areas for photoshoots. The session cost includes locations in Kokomo but you may choose a location outside of Kokomo for a extra fee of .56 cents per mile, round trip.
12. INJURY LIABILITY
12.1 Your safety is the utmost importance to me and I will do everything in my power to keep you safe. I will suggest poses and props that I know do not pose a risk to you or your family. If you have any poses and props in mind, please run them by me before your session. You can suggest what ever props and poses you would like but if it seems dangerous or you feel like you have the potential to get hurt, I will ask that we try something else.
12.2 When requesting wildflower, fields or any nature location please be aware that there could be posion ivy, sumac, etc., and proceed with caution.
12.3 By signing your name in the line below you understand that Kaylee Ross of A Flash In Time Photography will not be held liable for any injury to the client(s) during the photography session on or off of A Flash In Time Photography's property. If you are uncomfortable during your session or in the current setting, please raise your concerns so that we may adjust to keep you comfortable.
13. SESSION TYPE
13.1 A Flash In Time Photography charges a unique rate for each session type. Please specify exactly what session type you're wanting at booking. In the event the client would like to change the session type they must let A Flash In Time Photography know so the photographer can show up prepared for the session and the proper amount is charged. Please be aware there are times when changes are not allowed to occur.
13.2 In the event A Flash In Time Photography shows up for a session and it is not what was originally booked, A Flash In Time Photography has the choice to cancel the session completely without explanation or charge the proper rate due immediately or immediate cancelation will occur.
13.3 In the event A Flash In Time Photography shows up for a session and it is not what was agreed upon prior and the session is canceled, the 50% retainer will not be refunded and possible fees may be charged.
Please fill out the form below and sign. By filling out this form and signing you agree to all of these conditions, you agree to pay the retainer via emailed invoice right after signing this form, & you agree to the discussed session charge. If you have any questions please do not hesitate to contact Kaylee Ross from A Flash In Time Photography.
Thank you so much for your business and I look forward to working with you!