The Grove School Request Form (Internal)

The Grove School Request Form

Use this form to initiate your event/activity, request a purchase or request a repair
Name*

First NameLast Name
Email*
example@example.com
Phone Number*

Area CodePhone Number
Name of Your Group/Club/Organization (if applicable)
If your request is for an activity/fundaiser, please click on the link below to ensure the date(s) you are requesting are available.
View calendar for available fundraising/event dates
I understand my Request is not approved until I receive an approval email from the school (where applicable).*

I understand

What type of IT request do you have?

IT
Please describe the IT help/purchase/repair/etc needed.*
What facility, classroom #, and/or room is affected by this request?*
How urgent is the request?*

TODAY!!!Sometime within the next 5 daysWith the next few weeksWithin a monthWithin the next few months
Please describe what caused the damage, if known (as applicable).*

What type of activity or booth would you like to host?

Farmer's Market
Booth type:*

Farmer's Market BreakfastOther
Please describe what you would like to do and why.*
Market Date (Saturdays only):*

MonthDayYear
Date
Set-up Start Time:
Tear-down End Time:
Event Start Time:
Event End Time:
Who will be the advisor?*
Who will help chaperone the event/activity (if not applicable, type in N/A)?*
Is this a fundraiser?*

YesNo
If you need any tables, chairs, electronics, etc. for your activity, please complete a separate request form and select "Rent School Equipment/Materials".*

I understand
FARMER'S MARKET BREAKFAST

If you are requesting to host the Farmer's Market Breakfast, the Operations Manager will forward the "Breakfast Guidelines", including a link to the Farmer's Market sign-up sheet, which you will need to complete in order to move forward in this process with Amber Claflin.

What type of activity would you like to host?

Grove Campus
Please describe what you would like to do and why.*
Activity Start Date:*

MonthDayYear
Date
Activity End Date:*

MonthDayYear
Date
Set-up Start Time:*
Tear-down End Time:*
Event Start Time:
Event End Time:
Where on campus will you host your event?*

Advisor's classroomHS lunch areaMS lunch areaMS U-drive grass areaBarton School House LawnOther
Who will be the advisor?*
Who will help chaperone the event/activity (if not applicable, type in N/A)?*
If you need any tables, chairs, electronics, etc. for your activity, please complete a separate request form and select "Rent School Equipment/Materials".*

I understand
Is this a fundraiser?*

YesNo

What is your proposed activity?

Online or Off Campus
Please describe what you'd like to do and why.*
Where will your activity take place?*

RestaurantOnlineOther
Please list the address or website of the location selected above.*
Activity Start Date:*

MonthDayYear
Date
Activity End Date:*

MonthDayYear
Date
Event Start Time:*
Event End Time:*
Who will be the advisor?*
Who will help chaperone the event/activity (if not applicable, type in N/A)?*
If you need any tables, chairs, electronics, etc. for your activity, please complete a separate request form and select "Rent School Equipment/Materials".*

I understand
Is this a fundraiser?*

YesNo

Barton School House Rental

BSH
What type of event will you host?*
Student Group Advisor (if applicable)
Who will help chaperone the event/activity (if not applicable, type in N/A)?*
How many people are estimated to attend?*
Event Start Date:*

MonthDayYear
Date
Event End Date:*

MonthDayYear
Date
Set-up Start Time:*
Tear-down End Time:*
Event Start Time:
Event End Time:
Is this a Grove School fundraiser?*

YesNo
Will you have food & drinks at your event?*

YesNo
Please list the activities that will take place during your event.*
If you need any tables, chairs, electronics, etc. for your activity, please complete a separate request form and select "Rent School Equipment/Materials".*

I understand
Barton School House Information:

We will send the fee schedule to you based on the description of the event above. Please note The Grove School has the right to refuse rental if it is in violation of any school regulations. Alcohol is not permitted on campus and therefore would not be allowed at the event. In some instances you may be required to add the Grove School as an Additional Insured to your Homeowner's Insurance policy for the day of the event.

Rules for Fundraisers
Please access the link below to view the full list of Fundraising Rules. This document is occassionaly updated, so be sure to review it for each fundraiser you request.

FUNDRAISING RULES LINK - Click here to view
FUNDRAISING MONETARY FORMS

In addition to the adhering to the rules linked above, please download the attached sheets to your computer.

Prior to conducting your fundraiser, open the "Revenue Projection" form from your computer and fill-in the information as applicable. Save the completed sheet to your computer and email it to Accounting at: cbrown@thegroveschool.org.

Revenue Projection Form

During your fundraiser you will need to print the attached "Fundraising Income" form to record the money received from the fundraiser.

Fundraising Income Form

After conducting your fundraiser, re-open the "Revenue Projection" form from your computer and record the actual numbers at the bottom of the form and print. The "Fundraising Income" form, all funds received, and the updated "Revenue Projection" form will need to be submitted to Accounting immediately after your fundraiser. Your advisor can assist with depositing the documents and money in the Accounting Office.
I have read & understand the Rules linked above.*

YesNo
I have a question about the Rules (please list question below).

Catering Request

Please Note: Catering requests require a minimum of 2 weeks notice. Availability & menu options may be limited based on the existing kitchen schedule for your date.
Pick-up date requested:*

MonthDayYear
**Scheduled Monday-Friday
Pick-up time (between 9am-2pm):*
**Scheduled between 9am-2pm
Type of Event:
Number of Guests?
Write N/A if not an event
What item(s) would you like to order?*

SpreadBreadCookies
Click here for:

> Menu & Pricing <
Please indicate the flavor(s) you'd like based on the menu link above. ^^ If you'd like a cookie flavor not listed, please describe below & we'll get back to you to discuss if possible.
**Payment may be made via cash or check and is due in full at time of order.**

Thank You!

Thank you for the information provided. Aimee Austin will respond/process as soon as possible. Please keep in mind that a Request for an activity, fundraiser, purchase, etc. is not approved until you receive an email from Aimee.
Any other comments/questions you'd like to add?
Should be Empty:

The Grove School Request Form