ENTRANT TERMS AND CONDITIONS
1. DEFINITIONS
1.1. ‘We’ and 'us' means the Event Organizer. ‘The Event’ means the [Victorian 4x4 Show'N Shine] event. ‘You’ means the customer. ‘Entrant’ means you, the customer. ’Entrant Terms and Conditions’ means this document.
2. COMPLIANCE WITH ENTRANT TERMS AND CONDITIONS, LOCAL LAWS AND CONDITIONS OF ENTRY
2.1. By purchasing an Entrant ticket, you are agreeing to comply with all Entrant Terms and Conditions.
2.2. By participating in the Event, you agree to not engage in any activities that may violate local laws or endanger the reputation of the Event.
2.3. By participating in the Event, you agree to comply with the Event Entry Conditions.
3. Vehicle Submission
3.1. All Entrant purchased at the gate are non-refundable and non-transferrable.
4. EVENT CANCELLATION
4.1. We reserve the right to postpone or cancel the event for any reason.
4.3. In the occurrence of a cancellation or postponement due to Government order, we reserve the right to reschedule the Event and offer an exchange to the rescheduled event date.
4.4. In the occurrence of a reschedule, Entrants will be contacted directly to be told the event is postponed
5. LICENCE REQUIREMENTS
5.1. Entrants must hold a current unsuspended drivers’ license. [learner driver and provisional driver licenses are alloud if they comply with all the laws the come along with a restricted license]
6. VEHICLE APPROVAL
6.1. Acceptance of the Entrant vehicle for the Event is at the absolute discretion of the Event Organizer.
6.2. Vehicle entries will only be considered if all criteria are met and your application is fully completed.
6.3. We reserve the right to decline any entry during the application process without providing a reason.
7. ENTRANT REQUIREMENTS
7.1. To be considered an Entrant at the Event, you must bring your entered and approved vehicle to the Event.
7.2. If you do not bring your vehicle to the event, you will be considered a Non-Participating Entrant.
8. NON-PARTICIPATING ENTRANT
8.1. please notify the event organizer if you for whatever reason can't come if you have entered your vehicle.
9. VEHICLE CHANGES
9.1. Change of vehicles are permitted provided the new vehicle meets the minimum
requirements for the show/apply for approval or new form 9.1 If any cancelation/changes occur please notify the Victorian 4x4 show'n shine
10. DRIVER CHANGES
10.1. please notify us prior to the event if any change of driver occurs the Event and or apply a new form.
11. ENTRANT COMMUNITY CODE OF CONDUCT
We believe in fostering a positive and respectful community that reflects the spirit of our Event. By entering the Event, you agree to abide by this Entrant Community Code of Conduct and help us create an enjoyable and safe environment for everyone. Let's come together to celebrate our shared passion for automotive culture responsibly and respectfully.
11.1. Respectful Communication
· Treat others with respect and courtesy in all interactions related to the Event.
· Any offensive or derogatory language, behavior, emails, phone calls and social media comments and posts will not be tolerated and will result in your Entrant privileges being removed and tickets cancelled.
11.2. Positive Promotion
· Feel free to share and post your positive experiences from the Event. Spread the enthusiasm in a friendly and constructive manner.
· Any online behavior that violates this Entrant Community Code of Conduct including posting images or videos of anti-social behavior including dangerous driving will not be tolerated and will be dealt with appropriately.
12. ENTRANT BEHAVIOUR
By participating in the Event, you agree to conduct yourself in accordance with the following Entrant Behavior. As an Entrant, you are an essential part of creating a safe, enjoyable, and memorable experience for everyone involved.
12.1. Show Respect & Respect the Show
· Treat all participants, attendees, staff, and volunteers with respect and courtesy.
· Always conduct yourself in a responsible and well-behaved manner.
· You are responsible for the behavior of the passengers in your Entrant vehicle.
· Any anti-social or dangerous behavior conducted by entrants or buddy pass holders will be subject to Event disciplinary measures and may be subject to Event Organizers disciplinary action and Police action.
12.2. Safety First
· Prioritize safety in all your activities during the Event.
· Follow all safety guidelines and instructions provided by the Event Organizers and venue staff.
· Entrants and supporting personnel must always wear a hi-vis vest during bump in and out.
· All personnel on site during bump in and out must be 16 years of age and over, if not, will be asked to depart the venue.
12.3. Responsible Driving
· While driving your vehicle within the Event premises or on public roads surrounding the venue, always adhere to traffic rules and speed limits.
· When inside the event, any vehicle movements must be approved and conducted with an Event Organizer as a spotter.
· Do not conduct any form of reckless driving, or any actions that may endanger yourself, other participants, or bystanders.
· As an Entrant you are representing the Event. Any form of reckless or dangerous driving outside of the event venue will be dealt with in the same manner as if it was inside the Event including Event Organizers disciplinary action and Police involvement.
· Any Entrant displaying behavior that violates normal road rules will be subject to Event disciplinary action and may be subject to Police disciplinary action.
12.4. Cooperation with Officials
· Cooperate with Event Organizers, security personnel, and law enforcement officers at all times.
· Follow their instructions promptly and without argument.
12.5. Accountability
· Take responsibility for your actions during the Event and accept the consequences of any misconduct or violations.
12.6. Failure to comply with this Entrant Behavior may result in consequences, including warnings, expulsion from the Event, banning from future events, or, in severe cases, legal action.
13. VEHICLE SEARCHES
13.1. By participating in the Event, you are agreeing to undergo a random vehicle search when you enter the venue and any other time at the discretion of Event Organizers.
13.2. The purpose of these searches is to prevent potential hazards, illegal activities, and ensure compliance with Event rules and regulations.
13.3. Any prohibited items will be confiscated and will not be returned.
13.4. Entrants are expected to comply with instructions given by security personnel during the search and are expected to treat the security personnel with respect during the search.
14. LIABILITY AND INDEMNITY
14.1. To the fullest extent permitted by law, we do not accept liability of any nature for the acts, omissions, or default of those providing services in connection with the Event or any liability for any illness, injury, damage, loss, delay or additional expenses which are incurred at or in association with this event. Where legislation implies any condition or warranty which cannot be excluded or modified, that condition or warranty will be deemed to be included in this agreement. However, our liability for any breach of such condition or warranty will be limited, at our option, to the resupply of the services or the cost of having the services supplied again. In no event will we be liable for any indirect, consequential, exemplary, or special damages.
14.2. You acknowledge that neither We nor the venue will be responsible for any loss or damage to the property (including personal property such as bags, money, or other personal items) brought to or purchased at the event by you or your invitees.
14.3. You will be liable for any loss or damage caused at the Event by you or your invitees.
14.4. In consideration of Out Their Productions Victorian 4x4 show’n shine the Entrant indemnifies the Event Organizer against all claims, losses, suits and demands.
15. RIGHT OF ADMISSION
15.1. The right of admission to the Event is reserved and is subject to the Event Organizer and the Event Terms and Conditions.
16. PRIVACY POLICY
16.1. Pursuant to your booking, we may need to collect and keep personal information about you including your name, address, credit card or payment details, telephone number and the names of all ticket allocations. Your name, address and contact details will be shared with the Sanctioning Body responsible for the Event. We will collect and store your information, and if required by law, disclose information in accordance with the Privacy Act 1988.
16.2. By entering the Event, you give permission for the organizers to discuss and make alterations to your entry with the listed Entrant, or your emergency contact. We are not able to discuss your application form with anyone else without prior written approval from the listed Entrant.
17. IMAGE USE
17.1. As a condition of entry, each Entrant or agent for any accompanying adult and as parent or guardian for any accompanying child, grants to the Event Organizer the exclusive right to photograph or film or portray the Entrant, any accompanying adult or child and the Entrant's vehicle to use such photograph, film, portrayal without names or credits as the Event Organizer may in their absolute discretion think fit.
18. MORE INFO ABOUT THE EVENT
18.1 Participants are REQUIRED to be in the event, all set up BEFORE 9:00am, vehicle entry is between 6:00AM - 8:30AM (the earlier the better)
18.2 If the vehicle is displayed "flexing" or any other way that involves the vehicle parked in a way that proposes a risk to viewes you will need to chock the wheels so they cannot move therefore the vehicle can be viewed SAFELY for viewers.
18.2 When vehicle is parked on display, the vehicle owner is required to take the keys out and lock the car so the viewers cannot access the car from the inside in anyway shape or form. if someone does manage to open the car and steal/cause any damage we the Victorian 4x4 Show'nshine are not liable.
18.3 Once your vehicle is setup for the show it CANNOT move whatsoever once the show starts. If this is breached you will be asked to leave ad collect your vehicle after 3pm. once the show ends (3:00pm onwards) you may move your car.
Speed limit is enforced to 10km/h
DECLARATION
I confirm that I have read and understood these Entrant Terms and Conditions and agree to abide by all Entrant Terms and Conditions for the Event.