• Payment Request

    Payment Request

    Request reimbursement or payment from AQG

  • Payee & Payment Information

    Please identify WHO will be paid, where the payment should be mailed, and attach invoices or receipts

  • Payee Help

    The PAYEE is the person who should be paid.

    The Payee contact information will be used by the AQG Treasurer to write and USPS mail the payment check. Phone number and email are useful in the event of any questions during processing. 

    Note: if the Payee is not the Submitter nor the Requestor, then they will not receive a confirmation email regarding this payment request.

    If the Payee is the Current AQG President, then the Payment Request must by approved by the AQG Vice-President.

     

  • Payment Information Instructions

    1) Please list the items that you will be submitting for payment.

    Click in each box and type information to identify the invoice or receipt, add an optional description, and the amount (ex: $150). Then click the "Save" button. After the line item has been added, you will see two new buttons that will allow you to edit and/or delete the entry.

    Add & Save a new line for each separate invoice or reciept that you are submitting.

  • 2) Please calculate the total amount requested for payment.

  • 3) Attach an invoice or receipt for each submitted item.

    Click in the question box to open a Browse window into your device; navigate to find and select the files to upload them into the form.

    OR

    Use your File Manager to find the files on your device; drag them into the question box to upload them into the form.

    NOTE: the total attached files must be less than 5MB

  • Browse Files
    Drag and drop files here
    Choose a file
    Cancelof

  • 4) Suggest a budget category for this payment.

    Use the dropdown menu to select the AQG budget cateory best related to this payment request. If the items are related to multiple categories, use a separate form for each request. The AQG Treasurer will make the final selection.

  • Submitted by ...

    Please identify yourself - WHO is submitting this form?
  •  - -

  • Submitter VS Requestor Help

    The SUBMITTER is the person who is filling out the answers on this form. The Confirmation email will be sent to the Submission-Email address.

    The REQUESTOR is an AQG Board Member or AQG Committee Chair who is authorized to Request payments from a specific budget category.

    The signature of the Requestor is required as part of the Payment Request protocol.  If the Requestor is NOT the same person as the Submitter, then this form will be automatically sent to the Requestor-Email for their authorization before the Approval an Payment processes can begin.

     

  • This Payment Request will be sent to the AQG President for Approval

  • This Payment Request will be sent to the AQG Vice-President for Approval

  • Requestor Information

    Please identify the AQG Board Member or Committee Chair authorized to REQUEST this payment
  • Clear

  • What happens next?

    1. Please print a copy of this Payment Request form for your records (LEFT button below) before you submit (GREEN button below). Use your device Print-Dialog controls to "print to PDF file" if you wish to save paper.

    2. You should recieve an automatic email confirmation very soon after you submit this request.

    3. The submission will be automatically shared with the Requestor, if necessary.

    4. The Payment Request will be automatically sent to the AQG President (or other Board Member) for approval, and then to the AQG Treasurer for payment.

     

    Thank you for your patience as we process your Payment Request

    Questions? Contact treasurer@aqgmail.org

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