Awning Display

Barton under Needwood Steam Rally and Family Festival

18th & 19th July 2026

Held at Needwood Rise Farm, Barton Gate, Barton under Needwood, Staffordshire, DE13 8AP

Awning Display Entry Form

Closing date for entries 25th June 2026

All exhibitors must hold current, appropriate insurance for their exhibit(s). Insurance documentation must be brought to the event. Spot checks will be carried out and where insurance cannot be proven, exhibitors will be asked to leave.

All exhibits must be on site and in place before the public opening time (10am both days) and will not be allowed to leave before the event closing time (5pm on Saturday and 4pm on Sunday)

We expect all exhibits to remain for both days of the event. If you are unable to commit to this, please contact us prior to completing this form.

Drone photography: We are aware that this is becoming more and more poular. However, in order to fly at a public event you require a license and insurance. Please speak to Liz Greenwood at the event before flying your drone and please be prepared to show your documentation. if we have multiple such requests only one operator will be allowed to fly at any one time for reasons of safety.

Thank you

Name*

First NameLast Name

Address*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code

Phone Number*

Email *

This will be used to send confirmation of your application and your pass, if you choose to receive it electronically

Nature of display*

Further details about your exhibit *

Please upload a photo of your exhibit if you have one

Use this for additional files if needed

We assume you will be staying with your display. Will you be staying overnight?*

YesNo

Insurance - it is a requirement of exhibiting that your exhibit is appropriately insured. Please see the conditions of entry.*

I will ensure my exhibit is suitably insured and will bring evidence with me to the event. I understand that spots checks will be carried out and if I am unable to prove insurance is in place, I will be asked to leave.

Your Pass.

Postage is proving to be a huge expense and we propose to send as many passes as possible via email for the 2025 event.

These would not need to be printed off, but could be presented at the gate on a mobile phone or tablet.

If you are unable to receive your pass in this way and wish to receive a hard copy through the post, please send an SAE , clearly marked Awning Display in the top left corner.to:

Barton under Needwood Steam Rally & Family Festival, 14 Essex Drive, Church Gresley, Swadlincote, Derbyshire, DE11 9LR

We do hope you will be able to support us with this.

Please complete the following section accordingly*

I am happy to receive my pass via the email address on this formI wish to receive a hard copy of my pass and have sent an SAE to the address specified

Conditions of entry*

I have read and understand the conditions of entry (see below), I will be on site and parked up before 10am and will not leave before the event closes to the public (5pm Saturday and 4pm Sunday)

The Barton under Needwood Steam Rally & Family Festival will use your personal data for the purposes of your involvement in this event. We will not share your data with any third party and we will adhere to the principles of the General Data Protection Regulations (GDPR). All such personal information, whether held on computer, paper or other media, will be obtained, handled, processed, transported and stored lawfully and correctly, in accordance with the safeguards contained in the GDPR (2018). By signing this form you are agreeing to us holding your data in this way.*