Clubs & Societies

Barton under Needwood Steam Rally and Family Festival

18th & 19th July 2026

Clubs and Societies Application Form

Closing date for entries 25th June 2026

Please note, there is no access to the site before MIDDAY ON FRIDAY 17th July 2026.

All pitches are outside so you will need to bring your own gazebo and tables etc. All standard pitches are 6m frontage and 9m deep. Your stall, vehicles and guy ropes must fit within this space. You can camp within your pitch.

There is no charge for Clubs or Societies who are simply promoting their organisation. However if you will be selling items we make a small charge of £25.

Passes will be sent before the event and must be used to gain entry to the rally field. All enquires to: bartonsteamrally@gmail.com or 01283716497.

All stallholders must hold current, appropriate insurance for their stall/stand. Insurance documentation must be brought to the event. Spot checks will be carried out and where insurance cannot be proven, you will be asked to leave.

All stalls must be on site and set up before the public opening time (10am both days) and will not be allowed to leave before the event closing time (5pm on Saturday and 4pm on Sunday)

Your Name*

First NameLast Name

Address*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code

Phone *

Email*

This will be used to send confirmation of your application and your pass, if you choose to receive it electronically

Club/Society name*

Address for communications if different from above

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code

Club/Society Phone Number if different from above

Club/Society Email address if different from above

example@example.com

About your Club or Society - its aims etc*

Nature of stall:*

Will you be staying overnight?*

I will be camping overnight within my stall pitchI will not be staying overnightOther

All standard pitches are 6m wide - if you require more than this, please enter the ADDITIONAL frontage below

If your Club or Society works with children or young adults who may be involved on the stall, please upload the DBS details held for responsible adults on the stall (unless these are parents of the children involved)

Will you be selling anything?*

YesNo

PAYMENT

All payments due must be paid in full before your application will be accepted. If you are applying on behalf of a charity and invoice can be issued, but, again this must be paid in full before your application will be accepted

Please make online payments to:

A/C: Barton Gate Charity Steam Rally;

Bank: Nat West;

Sort Code: 60-01-41;

A/C No. 90728092;

Alternatively, you can send a cheque payable to 'Barton Gate Charity Steam Rally' to the following address.

Barton Gate Charity Steam Rally, C/O D Griggs, 1 Robin Place, Aston, Sheffield,

S. Yorkshire,S26 2GG.

My Products

Club/Society Stall selling items - pitch fee

$25.00

Total

$0.00

Payment method*

I have paid online using the reference belowI have paid by cheque payable to Barton Gate Charity Steam RallyI would like an invoice please - this will be emailed to the address on this form

Payment reference*

This should be CS and the club name

Your Pass.

Postage is proving to be a huge expense and we propose to send as many passes as possible via email for the 2025 event.

These would not need to be printed off, but could be presented at the gate on a mobile phone or tablet.

If you are unable to receive your pass in this way and would like a hard copy through the post, please send an SAE, clearly marked Clubs & Societies in the top left corner.to:

Barton under Needwood Steam Rally & Family Festival, Needwood Rise Farm, Barton Gate, Barton under Needwood, Staffordshire, DE13 8AP

We do hope you will be able to support us with this.

Please complete the following section accordingly*

I am happy to receive my pass via the email address on this formI wish to receive a hard copy of my pass and have sent an SAE to the address specified

Declaration*

I declare that I have read and understand the conditions of entry (see below) and that I have effected Public and products Liability Insurance to cover all activities for a limit of indemnity of not less than £2,000,000.

The Barton under Needwood Steam Rally and Family Festival will use your personal data for the purposes of your involvement in this event. We will not share your data with any third party and we will adhere to the principles of the General Data Protection Regulations (GDPR). All such personal information, whether held on computer, paper or other media, will be obtained, handled, processed, transported and stored lawfully and correctly, in accordance with the safeguards contained in the GDPR (2018). By signing this form you are agreeing to us holding your data in this way. *