Miniature Steam

Barton under Needwood Steam Rally and Family Festival

18th & 19th July 2026

Miniature Steam vehicle and Miniature Stationary Steam exhibit application form

Closing date for entries 25th June 2026

All applications are for both days, unless previously agreed with the committee. Closing date for all applications 25th June 2026, if you wish to apply after this date, please contact us on 01283716497 or email: bartonsteamrally@gmail.com.

PLEASE NOTE: THE ROAD TRAFFIC ACT APPLIES AT ALL TIMES ON SITE

Category of entry*

Miniature Steam VehicleMiniature Stationary Steam

My exhibit will be:*

In steamStatic - not in steam

Name*

First NameLast Name

Address*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code

Phone Number*

Email *

This will be used to send confirmation of your application and your pass, if you choose to receive it electronically

Make*

Type*

Date of Manufacture*

Works Number if appropriate

Vehicle Registration (if appropriate)

Name of exhibit if appropriate

Further details about your exhibit (this will be used as a commentary if your exhibit takes part in an arena parade)*

Please upload a photo of your exhibit if you have one

Insurance Documentation

Please note that exhibits without evidence of a current boiler test and insurance will not be allowed to steam

If your engine insurance will be valid for the event, please upload a copy here. If not please bring with you to the event - thank you

Will you be staying overnight? There will be space for one tent/caravan or motorhome behind your engine. All other vehicles must be moved to the public car park, or, if additional camping space is needed this will be in the camping field adjacent to the rally field.

Yes I will be staying overnightNo, I will not be staying overnight

Due to variations in owners preferences, coal for miniature engines will not be provided, instead a cash donation will be given to each engine in steam, of £20 for the weekend. If you are willing to donate your allowance back to our charity, please select the radio button below - thank you

I will donate my cash allowance to the Midlands Air Ambulance

Your Pass.

Postage is proving to be a huge expense and we propose to send as many passes as possible via email for the 2026 event.

These would not need to be printed off, but could be presented at the gate on a mobile phone or tablet.

If you are unable to receive your pass in this way and would like a hard copy through the post, please send an SAE, clearly marked MIN STEAM in the top left corner to:

Barton under Needwood Steam Rally & Family Festival, Needwood Rise Farm, Barton Gate, Barton under Needwood, Staffordshire, DE13 8AP

We do hope you will be able to support us with this.

Please complete the following section accordingly*

I am willing to receive my pass via the email address I have providedI wish to receive a hard copy of my pass and have sent an SAE to the address specified

I declare that during the Event my self propelled exhibit will be covered by the minimum insurance requirements of the Road Traffic Act, irrespective of whether my exhibit is licensed for use on the public highway or not, and by a Boiler Explosion Policy having a limit of indemnity of not less than £2,000,000 in anyone incident (including Sparks and Ashes cover). If my exhibit is not self propelled it will be covered by a Public Liability Policy and by a Boiler Explosion Policy, both policies having a limit of indemnity of not less than£2,000,000 in any one incident (including Sparks and Ashes cover) I further declare that the boiler of any steam plant entered carries a current Boiler Inspection Certificate and that I have attached documentary evidence of such Insurance and Inspection to you before participating in the event. I further declare that the driver(s) hold a driving licence of the appropriate class and will produce, if required, such a licence at the rally, unless the rules of the Steam Apprentice Club apply. I agree to abide by the Code of Practice of the National Traction Engine Trust. I agree to operate my exhibit during the event and comply with the instructions of stewards. In the event of a dispute the Committee's decision is final. I have also read and accept the Conditions of Entry. I declare that I have read, understood and agree to comply with all the conditions laid out on this form and in the “CONDITIONS OF ENTRY”.*

I have read and agree to abide by the Conditions of Entry (see below) and will ensure my insurance documentation is up to date and available at the event

The Barton under Needwood Steam Rally & Family Festival will use your personal data for the purposes of your involvement in this event. We will not share your data with any third party and we will adhere to the principles of the General Data Protection Regulations (GDPR). All such personal information, whether held on computer, paper or other media, will be obtained, handled, processed, transported and stored lawfully and correctly, in accordance with the safeguards contained in the GDPR (2018). By signing this form you are agreeing to us holding your data in this way.*