2025 Guide/Volunteer Application

Guide/Volunteer Application
Dear Friends of Ski for Light:

Come celebrate the 47th Anniversary of Black Hills Regional Ski for Light (BHSFL) with old and new friends and continue the years of discovery, growth and spiritual bonding.

EVENT DATES & INFORMATION: The 47th Annual Black Hills Regional Ski for Light Event will be held at TERRY PEAK & WHARF RESOURCES from January 25-29, 2026. Scheduled events will include four days of cross-country and alpine skiing, snowshoeing, and snowmobile rides for visually impaired and mobility impaired participants. Registration will be Sunday, January 18, 2026 from 2:00 – 5:00 PM, at the Mineral Palace in Deadwood.

EVENT: We need experienced skiers as guides in both the alpine and cross-country programs. It is essential that guides be able to commit to all four days. If you do not have any skiing experience or do not feel comfortable being a guide,
please mark your application as a volunteer. We need non-skiing volunteers and assistants to help in other essential areas. Ski For Light will provide: four lunches, one evening meal, trail fees, cross-country equipment as necessary, and
downhill ski rentals and lift passes for guides. We offer a meal package option you may purchase for $125.00 which covers meals not provided by SFL. The meal packets can only be used at the Gem Restaurant located in the Mineral Palace. The BHSFL Banquet will be Thursday night, tickets cost $30.00. To eliminate last-minute confusion and provide an accurate number of meals, you must purchase your banquet ticket in advance for $30.00 each with your application. If a guest is accompanying you, you must purchase their ticket in advance as well. BANQUET TICKETS ARE NO LONGER AVAILE FOR PURCHASE AT THE DOOR.

LODGING INFORMATION: Guides and volunteers who wish to stay in Deadwood during the event are encouraged to do so. Our headquarters will be at Mineral Palace. SFL has confirmed lodging costs at approximately $55/$65 per night based on double occupancy and have blocked rooms at several hotels. Only BHSFL can make your reservation at the reduced rate and will do so when you send in your completed application. Guides and Volunteers are solely responsible for paying for their hotel directly for costs and meals not sponsored by SFL. (Please DON’T SUBMIT online payment for a “private room” – this is for participants only.)

TRANSPORTATION TO EVENT: For those who need transportation in South Dakota, North Dakota, and Nebraska, busses are available for a fee. SD Bus Contact: Virginia Miller (605) 261-8921, ginnyandterry@siouxvalley.net / NE Bus Contact: Ward Kinney (402) 630-3640, whkinney@gmail.com.

APPLICATION DEADLINE: Applications will be accepted and approved on a first-come, first-served basis! It is essential that we have all applications as soon as possible. APPLICATIONS MUST BE RECEIVED BY December 15, 2025. If you need to cancel, please send an email to bhskiforlight@gmail.com so that we can keep track of notifications and refunds.

Let’s make this a Ski for Light event to remember!

Sincerely,

Your Black Hills Regional Ski for Light Board

Follow us on our website at www.bhsfl.org or on Facebook at Black Hills Regional Ski for Light.
Guide/Volunteer Information
FOR OFFICE USE ONLY

App Complete _______ Date Recieved _____________________ $ Paid ________ $ Owed _________

BHSFL Photo Release ____ Banquest Tickets # _________ Acceptance ltr/Raffle Tickets Sent # ________

BHSFL Release Signed ____ Meal Packet ______ Hotel/Room: ___________________________________
First Name*
Last Name*
M/F
Age
Address*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip CodeCountry
Cell/Phone Number*
Phone number with area code first.
E-mail*
example@example.com
Please check any that apply:

This is a NEW addressThis is my first time attending BHSFLCheck to OP-OUT receiving paper application (Only receive email notification)
Year last attended BHSFL
I Will Be Available As:
(Please mark all that apply)*

Cross-country Side: XC Ski GuideCross-country Side: XC VolunteerCross-country Side: Snowshoeing GuideCross-country Side: Cook Crew VolunteerCross-country Side: Snowmobile VolunteerCross-country Side: Caretaker/Personal AttendantCross-country Side: Service Dog VolunteerDownhill Side: Mono/Bi/Assisted Ski GuideDownhill Side: Visually Impaired Ski GuideDownhill Side: VolunteerDownhill Side: Deck Crew VolunteerDownhill Side: Caretaker/Personal AttendantDownhill Side: Helmet and Radio VolunteerDownhill Side: Race Day TimerDownhill Side: Race Day Track VolunteerDownhill Side: Service Dog VolunteerSnowmobile Venue Lodge Volunteer
If Caretaker/Attendant, please list person attending to:
**If you are choosing to do more than one activity, which is your Primary interest:*

Cross CountryDownhill
GUIDES: SKIING EXPERIENCE AND ABILITY? (Preference Will Be Given To Guides Participating All Week)*

ExcellentAverageFairPoor
Event & Hotel Information (PLEASE Be Very Specific, mark all that apply)
I will attend these days of the event:*

Monday, January 26Tuesday, January 27Wednesday, January 28Thursday, January 29
I need a hotel reservation for these nights:*

Sunday, January 25Monday, January 26Tuesday, January 27Wednesday, January 28Thursday, January 29**No hotel reservation needed
I would like to share a room with:
Mark your preference for room type (not all requests may be fulfilled):

Non-smoking roomSmoking room
I prefer a private room (You will be responsible for the entire cost of room)

Private Room
Be aware we cannot guarantee rates for those hotels we are not working with. SFL rates only apply to the hotels that we have arrangements with.

Transportation Information: Arriving by Airplane? Do you need transportation from the airport to the event?

YesNo
If "YES" please provide arrival date/flight/time and departure date/flight/time:
Photograph Release: I wish to participate in the activity being provided by Black Hills Regional Ski for Light and acknowledge I may be photographed and the photos may be used for fundraising purposes. Please type name as digital signature:*
Person to Contact In Case of Emergency*

First NameLast Name
Address*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip CodeCountry
Cell/Phone Number*
Phone number with area code first.
Relationship*
Would you like us to send you an application for our summer events?*

YesNoI will apply online

BHSFL RELEASE AND WAIVER OF LIABILITY, ASSUMPTION OF RISK, AND INDEMNITY AGREEMENT
IN CONSIDERATION of being permitted to participate in the Ski For Light EVENT(S), THE UNDERSIGNED, for himself, his personal representatives, heirs, and next of kin:

1. HEREBY RELEASES, WAIVES, DISCHARGES, AND COVENANTS NOT TO SUE the organizers, volunteers, participants, sanctioning organizations, Wharf Resources (U.S.A), ski resort owners and operators, ski patrol and other rescue personnel, Bob Marshall Camp, equipment manufacturers and/or owners, and owners and lessees of the premises used to conduct the Ski for Light event(s) and any others involved in any way, directly or indirectly, in the Ski for Light event(s,) all of whom are referred to here as “Releasees,” FROM ALL LIABILITY OF ANY SORT OR TYPE AND BASED ON ANY THEORY, LEGAL, CONTRACTUAL, EQUITABLE, OR OTHERWISE, TO THE UNDERSIGNED, his personal representatives, assigns, heirs and next of kin FOR ANY AND ALL LOSS, INJURY AND/OR DAMAGE, INCLUDING DEATH ARISING OUT OF OR RELATED IN ANYWAY TO THE SKI FOR LIGHT EVENT(S), WHETHER CAUSED BY THE NEGLIGENCE OF THE RELEASEES OR OTHERWISE.

2. HEREBY AGREES TO INDEMNIFY AND HOLD HARMLESS the Releasees and each of them FROM ANY LOSS, LIABILITY, DAMAGE, OR COST they may incur arising out of or related to the SKI FOR LIGHT EVENTS WHETHER CAUSED BY THE NEGLIGENCE OF THE RELEASEES OR OTHERWISE.

3. HEREBY KNOWINGLY, WILLINGLY, AND VOLUNTARILY ASSUMES FULL RESPONSIBILITY FOR ANY RISK OF BODILY INJURY, DEATH OR PROPERTY DAMAGE arising out of or related to the SKI FOR LIGHT EVENT(S) whether caused by the NEGLIGENCE OF RELEASEES or otherwise.

4. HEREBY acknowledges that THE ACTIVITIES OF THE SKI FOR LIGHT EVENT(S) ARE VERY DANGEROUS and involve the risk of serious injury and/or death and/or property damage. THE UNDERSIGNED also expressly acknowledges that INJURIES RECEIVED MAY BE COMPOUNDED OR INCREASED BY NEGLIGENT RESCUE OPERATIONS OR PROCEDURES AND/OR ACTIONS OF THE RELEASEES.

5. HEREBY agrees that this Release and Waiver of Liability, Assumption of Risk and Indemnity Agreement extends to all acts of negligence by the Releasees, INCLUDING NEGLIGENT RESCUE OPERATIONS and is intended to be as broad and inclusive as is permitted by the laws of the State of South Dakota and that if
any portion thereof is held invalid, it is agreed that the balance shall, notwithstanding, continue in full legal force and effect.

6. HEREBY acknowledges that this Release and Waiver of Liability, in addition to Ski for Light event(s), also applies to any and all injuries, damages, and/or death that may occur as a result of the condition of any of the premises upon which any Ski for Light event(s) is held.

I HAVE READ THIS RELEASE AND WAIVER OF LIABILITY, ASSUMPTION OF RISK AND INDEMNITY AGREEMENT, FULLY UNDERSTAND ITS TERMS, UNDERSTAND THAT I HAVE GIVEN UP SUBSTANTIAL RIGHTS BY SIGNING IT, AND HAVE SIGNED IT FREELY AND VOLUNTARILY WITHOUT ANY INDUCEMENT, ASSURANCE OR GUARANTEE BEING MADE TO ME AND INTEND MY SIGNATURE TO BE A COMPLETE AND UNCONDITIONAL RELEASE OF ALL LIABILITY TO THE GREATEST EXTENT ALLOWED BY LAW,
I HAVE READ THIS WAIVER OF LIABILITY, ASSUMPTION OF RISK, AND INDEMNITY AGREEMENT. Please type name as digital signature.*
Witness/Legal Guardian digital signaure if under age 18
Banquet Tickets:

ADVANCE SALE ONLY. Banquet tickets will NO LONGER be available for purchase at the event. Banquet tickets are no longer optional and are considered part of the registration for volunteers and guides. You will be required to purchase at least one ticket before submitting this form. You will have the option to select more than one ticket using the dropdown. Please be sure that all guests have a ticket.
Meals not covered by Ski for Light:

SFL does not provide the five breakfasts on Monday-Friday, nor the three evening meals on Sunday, Tuesday and Wednesday during the event. You may purchase a non-refundable packet of meal vouchers which can be only used at the Gem located in the Mineral Palace for $125.00.
Do you have any dietary restrictions:*

NoGluten FreeNutsDairyVegetarian

My Products*

prevnext( X )

Guide/Volunteer Registration feeRegistration fee includes one banquet ticket. Please select more than one if you are bringing a guest. Banquet Tickets will NO LONGER be sold at the event.

$30.00

Guest Banquet TicketBanquet tickets are NO LONGER sold at the event. Advanced tickets MUST be purchased in order for any who is not a participant of the event to attend the Banquet.

$30.00 Quantity

Meal Voucher PacketSFL does not provide the five breakfasts on Monday-Friday, nor the three evening meals on Sunday, Tuesday and Wednesday during the event. You may purchase a non-refundable packet of meal vouchers which can be only used at the Gem located in the Mineral Palace.

$125.00

Total

$0.00

Payment Methods

Credit Card

Apple Pay

After submitting the form, you will be redirected to Apple Pay to complete the payment.

Google Pay

After submitting the form, you will be redirected to Google Pay to complete the payment.

Cash App Pay

After submitting the form, you will be redirected to Cash App Pay to complete the payment.

Newsletter

Yes, subscribe me to the Black Hills Regional Ski for Light newsletter.
After I submit my application, I understand I will need to click the link on the Thank You page to complete the Terry Peak Ski Area Release form that is required even if I do not plan to downhill ski.*

Yes
Should be Empty:

Guide/Volunteer Application

Guide/Volunteer Information

I Will Be Available As:

Event & Hotel Information (PLEASE Be Very Specific, mark all that apply)

BHSFL RELEASE AND WAIVER OF LIABILITY, ASSUMPTION OF RISK, AND INDEMNITY AGREEMENT

Payment Methods