Raffle Completion Form
This form should be submitted as soon as raffle is conducted and winner(s) selected.
Sports TEAM
*
Example: Girls Volleyball
Account Number
*
Example: 201
Date raffle was held.
*
-
Month
-
Day
Year
Date
Location raffle was held.
*
Must be held during a sporting event, at the school or on EASD leased grounds utilized for athletic events.
Name of Person Submitting Form
*
First Name
Last Name
Title
*
Example: Parent Rep
Contact Number
*
Please enter a valid phone number.
Format: (000) 000-0000.
Email Address
*
example@example.com
Required Documentation
Two persons must have been present and responsible for all primary fidiciary duties of raffle including verification of all tickets, funds and the preparation of the deposit.
Person 1 Responsible for Raffle - signature must be on sales fund deposit bag
*
First Name
Last Name
Contact Number - Person 1
*
Please enter a valid phone number.
Format: (000) 000-0000.
Person 2 Responsible for Raffle - signature must be on sales fund deposit bag
*
First Name
Last Name
Contact Number - Person 2
*
Please enter a valid phone number.
Format: (000) 000-0000.
Number of prizes raffled off?
*
Maximum is 3
Winner(s)
All winner information must be documented and retained for documentation and potential tax reporting purposes as well, to abide by small games of chance laws. Any person(s) who receive prize(s) exceeding $600 in value receive a 1099-INT.
Prize 1 Winner
*
First Name
Last Name
Address - Prize Winner 1
*
Street Address
Street Address Line 2
City
State / Province
Postal / Zip Code
Contact Number - Prize Winner 1
*
Please enter a valid phone number.
Format: (000) 000-0000.
Email Address
example@example.com
Prize 2 Winner
First Name
Last Name
Address - Prize Winner 2
Street Address
Street Address Line 2
City
State / Province
Postal / Zip Code
Contact Number - Prize Winner 2
Please enter a valid phone number.
Format: (000) 000-0000.
Email Address
example@example.com
Prize 3 Winner
First Name
Last Name
Address - Prize Winner 3
Street Address
Street Address Line 2
City
State / Province
Postal / Zip Code
Contact Number - Prize Winner 3
Please enter a valid phone number.
Format: (000) 000-0000.
Email Address
example@example.com
Was Prize 1 provided/picked up?
*
Please Select
Yes
No
Was Prize 2 provided/picked up?
*
Please Select
Yes
No
N/A
Was Prize 3 provided/picked up?
*
Please Select
Yes
No
N/A
Detail any changes to how the TEAM plan to utilize raffle proceeds/profits than indicated in your initial raffle request. If no change, indicate N/A or leave blank.
Sales Information and Deposit
Completed ticket stubs and unsold tickets must be handed in with your signed and sealed sales fund deposit bag. Total tickets must match your ticket print order quantities for tax purposes. NO MONIES can be withheld from sales funds for reimbursements or any reason.
Number of printed tickets your TEAM ordered?
*
NOTE: This total must match your total completed ticket stubs and unsold tickets being turned in with your sales profit deposit.
Ticket sales price?
*
No deviation from the printed ticket price permitted for any reason.
Number of tickets sold
*
NOTE: Completed stubs must be turned in.
Number of unsold tickets
*
NOTE: Unsold printed tickets must be turned in.
Expected Deposit based on Ticket Price and Tickets Sold
This is your expected sales fund deposit total.
Ticket Discrepancy
All printed tickets are required to be accounted for and turned in. Based on your TEAM's printed, sold and unsold tickets indicated, the above would indicate any discrepancies or unaccounted for tickets in violation of SGC law.
Raffle ID - Copy this ID onto your sealed deposit bag
Provide any additional details regarding your raffle that we need to know. Also, we appreciate your feedback as to the raffle process. Although completing forms and documenting required information is tedious, we hope that these forms made the process a bit easier to navigate. While we would like to hear all positive reviews, please detail any suggestions or issues you encountered as well.
Thank you for completing the form and necessary documentation required for SGC law. Your next step is to turn in all completed sold ticket stubs, unsold tickets and your raffle sales profit to Big E. An envelope containing all 3 (stubs, unsold tickets and cash) should be labeled with your Sports TEAM, Raffle DATE, your name and the total cash enclosed within the sealed deposit bag. You are welcome to print your confirmation email of this form that you receive once submitted and enclose as well. Please see Fiona Van Winkle, VP and SGC Chair, and/or Matt Gerber, Treasurer, to provide and confirm receipt. Questions, please email bigesgc167@gmail.com.
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