Meeting / Event Space Request Form

BACC Space Reservation

359 S Kalamazoo MI Suite 102, Kalamazoo, MI 49007
Primary Event/Meeting Host's Contact*

First NameLast Name
Member Type*
Primary Contact's Email*
example@example.com
Primary Contact's Phone Number*

Area CodePhone Number
Secondary Meeting / Event Host's Contact*

First NameLast Name
Secondary Contact's Email*
example@example.com
Secondary Contact's Phone Number*

Area CodePhone Number
Meeting/Event Title*
Event Purpose*

MeetingWeddingExhibit/ShowcaseWorkshop/TrainingParty/GatheringOther
Date Reservation*
Total Event times can be schedule betweent 9am and 11pm only.
Event Time Frame*

:HourMinutesAM/PM Option
Until
until :HourMinutesAM/PM Option
Reservation time must include your set up time (arrival) and breakdown time needed (absolute departure).*

Yes, I have included both the time I need to set up and breakdown in my event time frame. By selecting this, I understand that doors will open at the start time listed and I am expected to fully vacate the venue ( all clean up completed) at the end time listed. I understand that me and/or a member of my party need to arrive on time to receive rental instructions. Failure to arrive within 30mins of the start time indicated and communicating and timely mishaps will result in my rental being canceled and non refundable rental payment and deposit.
Estimated Number of Attendees *
Do You Plan To Serve Alcohol At Your Event?*

YesNo
Will you be using an event planner? If so, please provide their name. Type "no" if you are not. *
If you answered "Yes" to the question above, please note that the Black Arts And Cultural Center does not support or condone the act of underage drinking. If attendees under the legal drinking age are present during your event, it is the reponsiblity of the host listed to ensure no alcholic beverages are consumed by minors under the legal drinking age or those who should sustain from drinking beverages of that sort.
Event Planners Phone Number ( if you answered no above, please type "n/a"*
Amenity Request*

72 in TV MonitorPodiumSound/Mic SystemKitchenette (items in fridge and cabinets belonging to the BACC can not be used)Parking Passes ($15/person)None of the Above
If You Selected Parking Passes. Please Provide the Amount Below:
How many 6ft Rectangular Tables?*
How many chairs?*
Your total rental cost
Policies for Reservation
- Reservations are 100% refundable 14 days prior to reservation date. Please note your set up and break down time must be included in your total reservation time.
- If you have not included the time needed for set up and break down, please request changes at info@blackartskalamazaoo.org. You will then receive an updated invoice for the additional time added. Additional hours will not be added to your reservation until payment is received. Doors will open at the start time listed in final reservation form.
- If you need to make any changes to your reservation needs, you will have until 10 days prior to your reservation to do so.
- Art work in our gallery is not to be touched, moved, or manipulated. The reservation holder will be held responsible for any damages made to art work or anything in the BACC's space during your reservation and will be billed.
- BACC requires you to pay a deposit of $150.00 when submitting your reservation. This deposit will not be refunded if the following occurr:
  - Your event does not end at the time you listed above
  - You and your guest have not vacated the venue at the time you listed above
  - The venue has not been cleared/cleaned of items from your event
  - Items belonging to the BACC have been damaged during your event. This does not include art work, as that is a sepearte expense if damaged.
  - Items belonging to the BACC in the kitchenette have been used or consumed during your event
- All decorations including linen, balloons, utensils, cups, etc should be removed or disposed of prior to leaving the venue. All trash should be placed in a trash bag (provided by BACC) and tied.
- If you choose to rent tables and chairs from a business that is not the BACC, we are not responsible for the assembly, clean up, and break down of furniture that is not provided by us. These items must be handled by the person who reserved the event space, members of their party and the owners of the furniture only. Please note the BACC is closed on Mondays, so if your items need to be picked up after your event, please schdule pick up time accordingly.
- If you have any questions please email info@blackartskalamazoo.org. Thank you and see you then.
I have read and agree to your policies*

Yes
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Signature*

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Amount Due (please include the $150.00 deposit to confirm your reservation)

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BACC Space Reservation

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