BRC Fuel Program Request Form

The BRC Fuel Program is for registered Art Projects, Mutant Vehicles and Theme Camps with higher volume needs, as well as registered support vehicles (including Mobility, Art, OSS, Staff). It is not available for passenger vehicles, RV’s, and open-camping participants - these groups should plan to bring in their fuel as in the past. This fuel safety program is intended to reduce the amount of traffic transporting large loads of fuel into the event as well as reducing the need for large fuel storage in camps.

There will be no account registrations on-playa
except in the case of accessibility vehicles.

IMPORTANT: The BRC Fuel Program has limited number of generators it can service per day. There will be a cut off for fuel delivery once the program has reached capacity. This does not apply to fuel pickup at Hell Station.

Not sure exactly how much fuel you will need? No worries, provide your best estimate. This helps to determine how much fuel and the number of delivery trucks we will need for this year's event. Your account records from the previous year are available in your Gravity Payments portal.

REVIEW HUBS before you start this application. HUBS (Humans Uniting for Better Sustainability) is a resource-sharing system first introduced in 2022 to help camps plan and share resources such as power grids to support Burning Man Project’s goal to handle waste ecologically, be regenerative, and be carbon negative by 2030.

Art Projects: Dyed diesel is available for delivery to Art Projects with large diesel powered generators that will take 30 gallons or more per delivery and have clear access. For small diesel or gasoline generators you can fill-up your approved fuel containers (with secondary containment) at Hell Station and transport them back to your Art Project. Propane is only available for delivery to Art Projects on the open playa, the Esplanade, 2:00, and 10:00 roads for tanks of 100 lb. or greater capacity, and cylinders of 25 gal. or greater capacity that have clear access. Smaller cylinders can be filled at the Hell Station during normal hours of operation and transported back to your Art Project.

Mutant Vehicles: Mutant Vehicles must fill-up at Hell Station during normal hours of operation.

Theme Camps: Dyed diesel is available for delivery to Theme Camps with large diesel powered generators that will take 30 gallons or more per delivery and have a minimum run time of 30 hours. In order to be fueled, your generator must be no more than 20’ away from your frontage street with a straight access for the fuel hose from a Lettered/Numbered Street. Generators may be located on 20’ fire/servicing lane in limited cases and with pre-approval. Fire/servicing lanes must not include any sharp turns or corners, trucks must be able to pass straight through without turning around or backing up. For small diesel or gasoline generators you can fill-up your approved fuel containers (with secondary containment) at Hell Station and transport them back to your camp.

Two generators per camp are included with this program. Camps with more than two generators will require further review.

Fuel Drums: There will be a limited number of 50 gallon drums of gasoline and diesel available for theme camps. A max of 2 drums or 110 gallons can be stored in the camp at one time as per safety regulations. Camps with diesel generators that may not last 30 hours between delivered fills can request drums of dyed diesel as backup in case the generator needs topping off before their next delivery. The fuel drum option is also good for camps with small gasoline generators or clear diesel reefers. Drums are not available for filling mutant vehicles in camp, those should fill up at Hell Station. There are additional safety requirements and fees for fuel drum delivery. Secondary containment systems and pumps are the responsibility of the camp and further information will be supplied to those who are approved for fuel drum delivery.

More Info:
BRC FUEL PROGRAM
FUEL AND HAZMAT STORAGE
FUEL DELIVERY REQUIREMENTS
YOUR GENERATOR AT BLACK ROCK CITY
CAMP LAYOUTS
HUBS

FUEL AND HAZMAT STORAGE AGREEMENT

I have read, understand and agree to all of the information in the Fuel & Hazmat Storage Agreement Page.*

Yes I have read the web page, understand and agreeNo I do not agree

BRC FUEL PROGRAM INFORMATION

I have read, understand and agree to all of the information in the BRC Fuel Program Page.*

Yes I have read the web page, understand and agreeNo I do not agree

You are not eligible for this program until you agree to the Terms & Conditions.

Please submit separate applications for accounts you would like to pay for separately.

Separate applications should also be submitted if you are requesting delivery to multiple locations such as a Theme Camp and an Art Project.

Which of the following are you representing in this fuel request? This is your PRIMARY category.*

This is your SECONDARY category. (Make sure you wish to pay for your primary and secondary category on a single account. Otherwise apply separately.)

What type of Theme Camp?

What type of Vehicle?

Art Project Name

*Provide SAME name/spelling registered with Burning Man Art Department

Theme Camp Name

*Provide SAME name/spelling registered with Placement

Vehicle Name

*Provide SAME name/spelling registered with the DMV. Use the person's name an Accessibility vehicle is registered under.

OSS Vendor Name

*Provide SAME name registered with OSS

BRC Department Name

*Provide the name of the BRC Department that you work for

Name of Project Lead registered with Burning Man*

First NameLast Name

Project Lead Playa Name

Project Lead Email*

example@example.com

Project Lead Phone*

Country CodeArea CodePhone Number

Is your Fuel Contact the same as your registered Project Lead?

YesNo

Name of Main Fuel Contact*

First NameLast Name

Fuel Contact Playa Name

Fuel Contact Email*

example@example.com

Fuel Contact Phone*

Country CodeArea CodePhone Number

Requested Equipment to be Fueled

Requesting Delivery?: We will review the Theme Camp map before confirming any delivery services. You are REQUIRED to provide a Theme Camp map that clearly marks fuel assets and delivery access roads. This year your camp map will be collected via your Placement application. We will contact you for map revisions if your layout does not adhere to the delivery requirements, and final acceptance into the delivery program hinges on an approved map.

Guidelines can be found on the following pages:

FUEL AND HAZMAT STORAGE
BRC CAMP LAYOUTS

Minimum delivery amount and generator size applies during event. Propane is available for delivery if criteria has been met, including meeting with onsite technician.

Where will you receive your fuel?*

Fill up at the Hell StationDelivered to Theme CampDelivered to Art Project

Type of equipment to be fueled:*

Is your camp requesting a propane delivery to a large tank, 100lbs or over? (please communicate with Placement about this so they can consider placing you in a propane delivery zone)*

NoYes

Requested first fueling date.

Choose a start date between 8/8/25 and 8/27/25

Are your generators diesel or gas?*

DieselGasBoth

Do you plan to rent or bring your own generator?*

RentBring OwnBorrow

What generator vendor are you planning to rent from? (If it's not a current OSS Vendor use the Other option. This can help us with planning in a new way.)

How many diesel generators do you plan to bring?*

0123 or more (requires additional review if requesting direct delivery)

Diesel Generator #1 Size

Diesel Generator #2 Size

Diesel Generator #3 Size

I understand that our generators will not be fueled for up to 48 hours after we ACTIVATE our account at Hell Station in Black Rock City. AFTER account activation, generators must be reviewed, TAGGED, and then put on the delivery list for the NEXT day. I will communicate this with my camp and plan accordingly.*

Agreed.

Will you be needing fuel while breaking down your camp post-event?*

NoneUntil MondayUntil Tuesday

NOTE: If your rental generator is required to go out full, the PETROL team will be making rounds to McKinley Park where vendors stage generators to be shipped out. This can save you exorbitant refueling fees from generator companies, and it allows us to refuel in a centralized area. Often times this means that you may see a final Fill Charge up to Thursday post-event.

As always, if you do not want to receive any more fills during or after event, you should clearly mark this on your generator.

REEFER: Please tell us if the reefer is a trailer with a separate motor or if it is run from the truck's engine. Provide the Fuel Type and Tank Size of the reefer. *

*Reefers powered by the same engine that drives a vehicle must receive clear diesel.

HEAVY EQUIPMENT: Please provide the Equipment Type - select all that apply. (Note: Heavy equipment needs to be easily accessible for on-playa fueling).

We suggest that you have fuel containers on hand as a backup method of receiving fuel. Your containers must be either CARB / EPA / DOT certified.*

I understand and agree

PROPANE TANK or CYLINDER: Please provide number of tanks, tank size and requested location of the tank fill. *

I understand that the BRC Fuel Program does not provide Diesel Exhaust Fluid (DEF), and that I must bring it myself or contact my service provider if my generator requires this fluid.*

I understand

Will your art project arrive and need fuel prior to Monday, August 18th?*

UNDERSTANDING FUEL TYPES

Below, you will be able to estimate your fuel needs. Please note there is a difference between the two diesels we offer. While their chemical makeup is the same and will work in any diesel engine, a red dye is added by the distributor to turn clear diesel into dyed diesel. Clear diesel and gasoline are charged an additional tax per gallon for road maintenance. Dyed diesel is not charged a road tax and can only be used in equipment that is not driven on public roadways. The red coloring in the diesel dyes the vehicle's fuel filters and can be swabbed by law enforcement agencies to determine current or prior use of this off-road fuel.

Utilizing dyed diesel in a vehicle that operates on public roadways is illegal and carries a fine, not just for the user but also for the distributor.

We recommend dyed diesel for all generators, heavy equipment, reefers that are not run by a road engine, and mutant vehicles that are not to be driven on public roadways.

The BRC Fuel Program delivers very little clear diesel as most of our delivery trucks only carry dyed diesel.

Early Arrival: Estimate your daily fuel needs (in gallons) for each fuel type.

	Gasoline	Clear Diesel	Dyed Diesel
Friday, August 8
Saturday, August 9
Sunday, August 10
Monday, August 11
Tuesday, August 12
Wednesday, August 13
Thursday, August 14
Friday, August 15
Saturday, August 16
Sunday, August 17

Estimate your daily fuel needs (in gallons) for each fuel type.*

	Gasoline	Clear Diesel	Dyed Diesel	Propane
(Pre-Event) Monday, August 18
(Pre-Event) Tuesday, August 19
(Pre-Event) Wednesday, August 20
(Pre-Event) Thursday, August 21
(Pre-Event) Friday, August 22
(Pre-Event) Saturday, August 23
Sunday, August 24
Monday, August 25
Tuesday, August 26
Wednesday, August 27
Thursday, August 28
Friday, August 29
Saturday, August 30
Sunday, August 31
Monday, September 1
Tuesday, September 2

Fuel Drum Request

For fuel drum requests we prioritize small gas generators, small diesel generators, and reefers. There are additional safety requirements and fees for fuel drum delivery. There are a limited number of fuel drums available. Fuel drum requests will be prioritized by need and at the discretion of BRC PETROL.

BRC FUEL PROGRAM

Drum delivery dates: Enter the QUANTITY OF DRUMS (not gallons of fuel) you would like delivered. (e.g. quantity 1 = a 45 gallon drum, this is a 55 gallon drum filled to 80%) You can include this amount of fuel in the matrix above, but here we want to see the requested fuel drum delivery dates and refill dates.

	Gasoline	Clear Diesel	Dyed Diesel
Wednesday, August 20
Thursday, August 21
Friday, August 22
Saturday, August 23
Sunday, August 24
Monday, August 25
Tuesday, August 26
Wednesday, August 27
Thursday, August 28
Friday, August 29

SECONDARY CONTAINMENT

As per event regulations, secondary containment is required for all single wall fuel containers. If you do not have a proper containment unit for your fuel drum (110% of the total capacity of the fuel containers), the BRC Fuel Program does offer rentals. Indicate below if you need to rent containment.

How many containment units are you requesting? *

Total Gasoline

Total Clear Diesel

Total Dyed Diesel

Total Propane

PCQ ID

Art Install ID

DMV Application ID

OSS Vendor ID

Fuel Contact BPGUID

Is there anything else you need to share about your equipment or needs?

A BRIEF SURVEY

As our organization moves forward with its goal to reduce the carbon footprint at our event, we are branching into renewable fuel options for our infrastructure needs. We would like to hear what level of interest your group has in utilizing renewable fuels instead of petroleum based fuels.

Learn more about the renewable diesel option that we piloted for infrastructure last year.

Are you interested in the possibility of purchasing renewable fuel for your art car or support vehicle at the Hell Station?

YesNoMaybe

Which types of renewable fuel would you be interested in?

Renewable Clear DieselRenewable Dyed DieselRenewable GasolineRenewable Propane

How many gallons would you estimate that your art car uses over the course of the event?

Are you interested in the possibility of purchasing renewable diesel for your generator?

YesNoMaybe

Renewable fuels currently still come at an increased cost dependent upon a variety of factors. How much would you be willing to pay in order to be able to use renewable fuel over petroleum-based fuels?

$0.50 over petroleum$0.75 over petroleum$1.00 over petroleum$1.25 over petroleumWe are not interested in paying a higher price point than we pay for existing petroleum-based fuels

If you participated in 2024, any last thoughts you'd like to share as we travel into 2025 together?

Thank you!

BRC PETROL will follow-up as you register, with final reviews by late-July:

To review Theme Camp Layout map w/ generator placement
To discuss and clarify fuel requests
Pre-approval of fuel account

BRC PETROL will follow-up in early August:

To provide final approval of account registration (after potential changes/updates)
To collect copies of identification to be matched on playa
To obtain a credit card to keep on file for fuel payments

In order to activate your account on playa, either the Project Lead, the Fuel Lead or the Payment Contact will need to come to the Hell Station with identification (license or passport) and credit card to verify they are the account holder and designate the assets to be charged to their account. When assets are being registered in Camp the same procedure will take place, no proxies will be accepted. Copies of identification will be logged on account activation. Only the credit card holder, Project Lead and Fuel Lead will be allowed to designate assets to charge to the account. Keep this in mind when choosing your Fuel Lead.

Account activations must take place on playa THE DAY BEFORE you want your first fuel delivery so it can go on the next day's schedule, we suggest you come earlier in the day. Your generator must be placed in its final location before you come to Hell Station to activate your account. This allows our Field Registration team to tag your generator with a sticker and geo-location for our routes. We will not begin fueling your generators until you come to Hell Station and tell us that you are ready for fueling.

Questions or problems with this form? Email us at petrol@burningman.org

Please do NOT submit more than once. It causes duplicate entries in our system and they are time consuming to reconcile. Click submit once and wait.

Any changes that need to be made after your submission, should be emailed to our Accounts Team at petrol@burningman.org, and will be addressed when your application is being reviewed.

BRC PETROL - 2026 Fuel Request Form