BWI World Congress Registration Page

1

Dear Delegates, Participants, and Guests,

We are pleased to welcome you to the registration page for the BWI 6th World Congress, to be held in São Paulo, Brazil, from 16 to 20 November 2026.

We warmly encourage you to complete your registration by 03 April 2026 to help us ensure smooth logistical and organisational preparations. Completing the registration form will take less than 10 minutes. Please visit our Congress webpage here for detailed information on the meeting schedule and any necessary logistical arrangements.

Once your registration has been successfully submitted, you will receive a confirmation email with the option to revisit and update your information.

Our Regional Offices remain at your disposal should you need any clarification or support. Please click here to find the contact details of BWI offices.

We look forward to meeting with you in São Paulo!

BUILDING and WOOD WORKERS' INTERNATIONAL - www.bwint.org
2
In the following section, you are invited to select the participant category that best describes your role at the Congress.

If applicable, please indicate your officially elected position within BWI structures.

If you are not a titular member of any BWI global structures, please select Congress Delegate as your position.

You can visit our website here to see the list of elected members.
3
Position/Title within BWI and role at the Congress* This field is required.If you are a substitute member, please select "delegate"
Presidium member (President, Deputy-Presidents, GS)
Regional Vice-President
World Board member (10 members elected among the World Council and Chairs of International Youth and Women's Committees)
World Council member (representatives of country groups, members of International Youth and Women's Committees)
Auditor
Delegate (to represent a BWI affiliate)
Observer (participants from donours and sister organisations, speakers, etc.)
BWI Staff
Interpreter
Service provider (member of technical team)
4
Organisation's full name* This field is required.
5
Organisation's abbreviation (if available)
6
Job Title / Role in your organisation* This field is required.
7
Name of your company / or language if you are an interpreter* This field is required.
8
Please choose your region* This field is required.
Please Select
Please Select
Africa and the Middle East
Asia and the Pacific
Europe
Latin America and the Caribbean
North America
9
Union's full name * This field is required.
10
Union's abbreviation (if available)
11
Position in the union* This field is required.Your official role or job title
12
Name and surnameTo appear on your name badge
First Name
Last Name
13
Gender* This field is required.
Please Select
Please Select
Male
Female
Prefer not to say
14
Age* This field is required.
Please Select
Please Select
35 and below
Above 35
15
Email* This field is required.
example@example.com
16
Assistant's Email(if available)
example@example.com
17
Phone Number* This field is required.Kindly note that your mobile number is required for emergency purposes.
+ Country and Area Code
Phone Number
18
In case of emergency, who should we contact? (Confidential)* This field is required.Mobile phone number
+Country and Area Code
Phone Number
19
Name and Surname of your emergency contact* This field is required.
20
Are you the Head of Delegation who will receive the voting card at the Congress?* This field is required.Each delegation must appoint one Head of Delegation who will receive the voting card.
YESNO
21
In this section, we invite you to indicate the Congress events you plan to attend.

To help you make your selections, please consult the BWI Congress Programme Overview here.

Participation in the Congress is onsite attendance only.

The statutory meetings of the World Board and World Council are open for attendance by titular members. When a titular member is unable to attend, the BWI Secretariat will notify the substitute member.

If you wish to attend one of the statutory meetings as an observer, please note that this is subject to the approval of the General Secretary.

Requests can be sent to events@bwint.org, and they will be conveyed to the General Secretary for consideration.
22
I will attend the following Statutory meetings* This field is required.Open for elected members
World Board - 17 Nov. 09:00 - 12:30
World Council - 18 Nov. 09:00 - 12:30
I will not attend any of the listed meetings.
23
I will attend the following Statutory meeting* This field is required.Open for elected members
World Council - 18 Nov. 09:00 - 12:30
I will not attend the World Council.
24
I will attend the following thematic meetings* This field is required.
17 Nov 14:00 - 17:30 - Conference on Built Environment Day 1
17 Nov 14:00 - 17:30 - Global Organising Academy Day 1
17 Nov 14:00 - 17:30 - Women in Male-Dominated Sectors Day 1
17 Nov 14:00 - 17:30 - Rainforest Alliance Day 1
18 Nov 09:00 - 17:30 - Conference on Built Environment Day 2
18 Nov 09:00 - 17:30 Global Organising Academy Day 2
18 Nov 09:00 - 17:30 - Women in Male-Dominated Sectors Day 2
18 Nov 09:00 - 17:30 - Rainforest Alliance Day 2
I will not attend any of the listed meetings.
25
I will attend the following Congress meetings* This field is required.
18 Nov 18:00 - 21:00 Congress Opening Ceremony
19 Nov 09:00 - 18:00 Congress Day 1
20 Nov 09:00 - 16:30 Congress Day 2
20 Nov 19:00 - 23:00 Congress Dinner
I will not attend any of the listed meetings.
26
Will you be accompanied by a partner or any non-delegate at the Congress dinner?e.g. partner, children, or other guest
YESNO
27
Please indicate the number of partners to reserve seats
28
Do you need hotel accommodation?* This field is required.
YESNO
29
FINANCIAL POLICY REMINDER

Please be reminded of the following financial policy:

BWI Statutes, Article 9.6: Each affiliate determines the number of participants (delegates) it sends to the Congress and is responsible for covering their related expenses.

BWI Statutes, Articles 10.9 and 11.5: BWI will cover travel and accommodation costs for members of BWI statutory committees (titular members or substitutes replacing members), limited to the days related to their respective committee meetings, as outlined below:

World Board (17 November) and World Council (18 November) members: accommodation for 2 nights

Presidium and Auditors Committee members: accommodation for 4 nights

BWI highly encourages the Titular members from Band 1 to waive their rights for reimbursement and share the corresponding value/resources to the Global South participants.

For further details, please visit the Financial Rules here.
30
INFORMATION ON HOTEL BOOKING

Please note that the Congress venue, Hotel Grand Hyatt São Paulo, is located in one of São Paulo’s main business districts, approximately a 45-minute drive from the city centre. For this reason, we do not recommend staying in the city centre during the Congress period.

The area surrounding the venue offers several hotels in proximity. Participants may therefore wish to explore alternative accommodation options nearby, including more budget-friendly hotels within walking distance or a short drive from the venue.

BWI Reservations

Please note that BWI has secured a limited block booking of rooms at the following hotels due to the hotels’ capacity during the Congress period.

Accommodation at the Congress venue, Grand Hyatt São Paulo, is primarily intended for Presidium members, Auditors, and designated statutory participants.

We therefore encourage Congress participants to confirm their accommodation arrangements as early as possible to benefit from the negotiated rates and ensure availability.

Hotel Grand Hyatt São Paulo (Congress venue)

The single occupancy rate at the Grand Hyatt São Paulo for BWI guests (including breakfast and city tax) is R$1,415 (~ USD 270 | EUR 225 | CHF 210).

Blue Tree Premium Morumbi (10-minute walking distance from Congress Venue)

The single occupancy rate at Hotel Blue Tree for BWI guests (including breakfast and city tax) is R$ 850.50 (~ USD 165 | EUR 140 | CHF 127).

Alternative Hotels

In addition, participants may also consider the following nearby hotels to contact the hotels directly regarding availability and booking conditions:

Novotel Berrini – approximately 20 minutes by walk from the Congress venue.

Golden Tower Express Nações Unidas by Fênix Hotéis – approximately 10 minutes by walk from the Congress venue.

IBIS Morumbi - approximately 10 minutes by walk from the Congress venue.

Please reply to the next question according to your preference in order to receive detailed booking information for the hotels listed under BWI Reservations.
31
Dear Observers,

Please note that the Congress venue, Hotel Grand Hyatt, is located in one of São Paulo’s main business districts, approximately a 45-minute drive from the city centre.

For this reason, we do not recommend staying in the city centre during the Congress. The area around the venue has several hotels in proximity, so you may wish to explore accommodation options nearby.

If you need assistance for your booking, please contact us at events@bwint.org
32
Dear Interpreters,

The BWI will arrange your hotel accommodation shortly and inform you accordingly.

Should you need any additional assistance, please contact us at events@bwint.org
33
Dear team member,

The BWI Secretariat will arrange your hotel accommodation and inform you accordingly.
34
Dear {nameAnd23},

Accommodation at the Grand Hyatt São Paulo (Congress venue) will normally be arranged by BWI for Presidium Members, Auditors, and members of the World Board and Council.

Please indicate below if you prefer to stay at Hotel Blue Tree or make your own arrangements.

In line with the financial guidelines, BWI will cover the eligible number of nights. Individual confirmation will be sent with details on booking dates, covered nights, and payment arrangements for any additional nights, if applicable.

Should you need any additional assistance, please contact us at events@bwint.org
35
Please select your hotel booking preference* This field is required.You may choose to book your room through BWI, using the reserved hotel block, or to arrange your own accommodation independently.
Grand Hyatt
Hotel Blue Tree Morumbi
I will make my own hotel booking
36
BOOKING at Hotel Grand Hyatt 5*

Please proceed with your booking by visiting the link here.

BWI has secured a limited number of rooms at the hotel, so we encourage you to book early to guarantee your accommodation. Be sure to review the cancellation policy at the booking link.

Single occupancy rate: R$ 1,415 (including breakfast and city tax) (~ USD 270 | EUR 225 | CHF 210)
Double occupancy rate: R$ 1,520 (including breakfast and city tax) (~ USD 290 | EUR 245 | CHF 225)

Please note that, in line with Brazilian regulations, there is an optional-to-pay tourism tax, which varies by hotel. At the Grand Hyatt, this tax is R$ 13.30 per night (~ USD 2.55 | EUR 2.10 | CHF 2).

Check-in after 15:00 | Check-out by 12:00.

Early check-ins and late check-outs are subject to hotel availability and charged at 50% of the daily room rate.

For further information, please visit [Hotel website] and [Map]

If you plan to use the same first and last name to book multiple rooms for your delegation, please inform us in advance so we can notify the hotel accordingly. Otherwise, the hotel’s system may automatically cancel the reservations due to duplication.

If you encounter any issues with the booking link, please contact us at events@bwint.org
37
BOOKING at Hotel Blue Tree Premium Morumbi 4*

BWI has secured a limited number of rooms at the hotel, so we encourage you to book early to guarantee your accommodation. The BWI team will assist you with your booking.

Single occupancy rate: R$ 850.50 (including breakfast and city tax) (~ USD 165 | EUR 140 | CHF 127)
Double occupancy rate: R$ 934.50 (including breakfast and city tax) (~ USD 181 | EUR 153 | CHF 140)

Please note that, in line with Brazilian regulations, there is an optional-to-pay tourism tax, which varies by hotel. At the Hotel Blue Tree, this tax is R$ 6.20 per night (~ USD 1.20 | EUR 1 | CHF 0.90).

Check-in after 15:00 and Check-out by 12:00. Early check-ins and late check-outs are subject to hotel availability and charged at 50% of the daily room rate.

For further information, please visit [Hotel website] and [Map]
38
If you have not booked your flights yet, you can choose provisional check-in and check-out dates and edit your dates later by revisiting your registration form, or inform us of your confirmed travel dates by email at events@bwint.org
39
Check-in Date* This field is required.If you have not booked your flights yet, please choose a provisional date.
Date
Day
Month
Year
40
Check-out Date* This field is required.If you have not booked your flights yet, please choose a provisional date.
Date
Day
Month
Year
41
I will share my room with someone
YESNO
42
Please write full name and surname of your accompany
43
Please select your bed type
Please Select
Please Select
Double bed
Twin beds
44
Passport Validity for Brazil

Your passport must be valid for at least six months from your date of entry and have sufficient blank pages for stamps. It is your responsibility to ensure that your travel documents meet the entry requirements. Failure to comply may result in denied entry at the border.

Travel Insurance

Please ensure you have comprehensive travel insurance that covers accidents and medical expenses for the duration of your stay.

Vaccination and Additional Information

Check vaccination recommendations, particularly for yellow fever, and carry any required documentation. You can visit the Pan American Health Organisation’s website for advice.

Delegates are responsible for completing any declaration forms required by their country of origin and by Brazil.

For additional updated information, you can monitor these websites:

Visiting Brazil — Ministério das Relações Exteriores

International Travel Association
45
FLIGHTS

If you have not yet purchased your flight tickets, please indicate your provisional arrival and departure dates. You may update your registration form later or inform us of your confirmed travel dates by email at events@bwint.org

When indicating your provisional dates, consider your arrival time in relation to the start of your first meeting or session. Early arrival may be helpful for check-in, orientation, or networking opportunities.
46
Have you booked your flight tickets?* This field is required.
YESNO
47
Arrival Date * This field is required.If you have not booked your flights yet, please choose a provisional date.
Date
Day
Month
Year
48
Arrival timeIf you have not booked your ticket, you can note a provisional time or pass this question.
49
Flight numberIf you have not booked your ticket, you can pass this question.
50
Departure Date* This field is required.If you have not booked your flights yet, please choose a provisional date.
Date
Day
Month
Year
51
Departure timeIf you have not booked your ticket, you can note a provisional time or pass this question.
52
Flight numberIf you have not booked your ticket, you can pass this question.
53
VISA APPLICATION for BRAZIL

Participants may consult the Brazilian Embassy or Consulate in their country to determine visa requirements for entry. Please note that your passport must be valid for at least six months from your date of entry and have sufficient blank pages for stamps.

Additional information is available at the Ministry of International Relations website here.

For e-visa applications, please only refer to the official website of VFS Global here.

BWI, together with the host Brazilian affiliates, will provide the invitation letters for visa application as needed. The information you will provide below will enable us to send you a personal invitation letter and a letter directed to the respective Embassy/Consulate of Brazil.
54
Do you need to apply for visa?* This field is required.
YESNO
55
Do you need a visa invitation letter?* This field is required.
Please Select
Please Select
YES
NO
I have already received my visa letter.
56
Name* This field is required.Please write your full name and surname as written in your passport
First Name
Last Name
57
Passport number* This field is required.
58
Birth Date* This field is required.
Date
Day
Month
Year
59
Place of birth* This field is required.
60
Passport's Issue Date* This field is required.
Date
Day
Month
Year
61
Passport's Expiry Date* This field is required.
Date
Day
Month
Year
62
Place of issue* This field is required.
63
Address of the Embassy/consulate of Brazil in your country, where you will have to apply for your visa If you will apply visa online, skip this
64
Phone number of the Embassy/consulate of Brazil If you will apply visa online, skip this
65
Email address of the Embassy/consulate of BrazilIf you will apply visa online, skip this
66
Please upload your scanned passport (optional)Passport copies are collected solely for administrative purposes related to visa support, travel arrangements, accreditation, and emergency procedures. All personal data will be handled in strict confidence and in accordance with applicable data protection rules. Access to this information is limited to authorised BWI staff only.
Drag and drop files here
Select files to upload
Max. file size: 10.6MB
Cancelof
67
Do you have any special food requests?* This field is required.Please indicate any dietary restrictions, allergies, or preferences
YESNO
68
Please specify* This field is required.
69
To help create a comfortable and respectful Congress experience for everyone, we kindly ask participants to be mindful of each other’s privacy. Please make sure to ask for consent before taking photos, recording videos, or sharing images or content that include other participants, whether during meetings or informal moments.

BWI has adopted a General Data Protection Regulation (GDPR) policy as well as a Policy against Discrimination and Harassment, both of which are available on the BWI website. We strongly encourage all participants to read these policies carefully, including the related consent questions, before completing their registration.

Please also note that you may be asked to confirm your consent again by responding to the same questions when signing the attendance lists during the Congress.

Thank you for your understanding and for helping us create a welcoming, safe, and respectful space for all.
70
By submitting this registration, you confirm that you have read and agree to comply with BWI’s Policy against Harassment and Discrimination, available below. Participants are expected to uphold this policy throughout the Congress and related activities. Any violations may be addressed in accordance with BWI procedures.
71
I give my consent to the BWI to use my contact information and meeting recording for internal purposes. * This field is required.
YESNO
72
I give my consent to the BWI to use visuals/photos from the meeting on the BWI website and social media for news purposes. * This field is required.
YESNO
73
I give my consent to the BWI to receive the BWI newsletter at my registered email address. * This field is required.
YESNO
74
By submitting this registration, you consent to the recording and processing of your personal data by BWI. Your information will be used solely for purposes strictly related to BWI services and activities. BWI will not share your personal data with third parties. For further information, please refer to our General Data Protection Regulation (GDPR) policy below.
75
Solidarity Contribution | In counterpart for the meals’ package BWI will offer during the congress, we encourage you to contribute to the Congress Solidarity Fund, intended to keep the visibility and presence of our campaigns on Ukraine, Palestine, Cuba, and Myanmar during the Congress Week. Please choose your answer:* This field is required.
200 Swiss Francs CHF
300 Swiss Francs CHF
Maybe later
76
The BWI Secretariat will provide detailed instructions with a QR code to the contributors on how to proceed with the bank transfer of the solidarity contribution.
77
Please leave us a comment if you would like to clarify anything or have a request
Huge
Large
Normal
Small
Ok
Ok
Should be Empty: