Beach Club Private Rental Application

Beach Club Private Rental Application

Conservatory / Beachcomber
Craig Bay Hosting Resident Name:*

First NameLast Name
Email:*
example@example.com
Phone Number:*

Area CodePhone Number
Craig Bay Address:*
Street Address
Rental Details
Room Requested:*

ConservatoryBeachcomber
Event Occasion / Purpose of Rental:*
Date of Event:

MonthDayYear
Date
Event Start Time:*
Set Up Start Time & End of Rental Time (after clean up):*

:HourMinutesAM/PM Option
Until
until :HourMinutesAM/PM Option
Total Hours Required:*
Total Number of Guests Expected*
Number of CRAIG BAY Resident Guests:*
Number of NON Craig Bay Resident Guests:*
Resources Required:*

TablesChairsKitchenwareCoffee UrnsPing-pong Table (Conservatory Only)Piano (Conservatory Only / Authourized Users Only)Mini Stereo (Conservatory Only)Barbeque ($100 additional fee)None
Please indicate if your event will include any of the following:*

CatererDecorationsParty Rentals (tables, dishes, setc)Use of the adjacent outdoor patio spaceNone
Please provide any additional comments or details about your event that may be helpful:
Will alcohol (in any form) be served or permitted at your event?
NO ALCOHOL will be served or permitted at this event.

I declare that NO ALCOHOL in any form will be served or permitted on the property at my event. Violations to this may result in fines and / or loss of privileges for the Craig Bay host and their guests.
Signature - I have read and understand alcohol policies and responsibilities as outlined above.

Clear
YES, alcohol will be served / permitted at this event.

I declare that alcohol will be served / permitted at my event, and I agree to provide the necessary insurance and adhere to the terms as described above, as a condition of this rental contract. If this rental application is approved, I agree to provide the necessary insurance under the terms described below, as a condition of this rental contract.
Rental Terms + Conditions for events serving or permitting alcohol:
- The Craig Bay hosting resident who is renting the event space must purchase Third Party legal liability insurance, with a host liquor liability extension, to a minimum limit of $2 million per occurrence.
- Insurance must name The Owners of Strata Plan VIS 4796 o/a The Craig Bay Beach Club as additional insured.
- Proof of insurance must be provided to The Craig Bay Beach Club prior to the commencement of the rental or any associated events.
- The sourcing of and cost of insurance is the sole responsibility of the Craig Bay resident host of the rental.
- If insurance is not provided at least two business days prior to the event, the event in question will be cancelled and the contract voided with a refund of 80%.
- Changes to your alcohol status (IE - if alcohol will not be served) must be submitted in writing / email to the Beach Club office at least two business days prior to the event, and a new rental contract reflecting this change must be signed.
Signature - I have read and understand alcohol policies and responsibilities as outlined above.

Clear
Rental Fees:

CONSERVATORY - $75 per hour (or $30 per hour for 10 or less people attending)

BEACHCOMBER - $50 per hour

A damage deposit is also required for all facility bookings.
($200 for Conservatory / $100 for Beachcomber)
This may be applied to any additional cleaning or maintenance costs incurred, at a rate of $50 / per hour.

An invoice and formal rental agreement will be sent to you upon approval of this private event application.
Please click below to review the Rules & Regulations for the space associated with this rental application.

CONSERVATORY

BEACHCOMBER
SIGNATURE OF HOSTING RESIDENT*

Clear
Once your application is submitted, it will be reviewed by the Beach Club Subcommittee. Upon approval, you will be notified and sent the formal Rental Agreement and an invoice for payment.

Private rental applications are not considered confirmed until:
- Approval of this application is granted
- The Rental Agreement has been signed
- Payment is received in full
- Documentation of Event Liability Insurance has been submitted (if applicable)
If you have any questions or concerns, please contact the Beach Club office at beachclub@craigbay.com or 250-951-0149.
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Beach Club Private Rental Application

Rental Details