REQUEST FOR PROPOSALS
25th Annual NACOLE Conference
September 22 - 26, 2019
Deadline for Proposals – 5:00 p.m. PST on Friday, December 31, 2018
Established in 1995, the National Association for Civilian Oversight of Law Enforcement (NACOLE) is a 501(c)(3) non-profit organization that works to enhance accountability and transparency in policing and build community trust through civilian oversight. More information about NACOLE is available at www.nacole.org.
To further our mission, we hold an annual conference that brings together the growing community of civilian oversight practitioners, law enforcement officials, journalists, elected officials, students, community members, and others to meet and exchange information and ideas about issues facing civilian oversight and law enforcement. The annual conference typically draws 400-500 people from across the United States and around the world seeking training, professional development, and networking opportunities in the field of civilian oversight.
Individuals and organizations are invited to submit workshops panels, and presentation proposals for NACOLE’s 25th Annual Conference, to be held in Detroit, Michigan, from September 22 - 26, 2019. All proposals and supporting documentation must be received by the Annual Conference Committee by 5:00 p.m. PDT on December 31, 2018.
The theme for this year’s conference is Courage, Collaboration, and Community: Continuing the Movement. All sessions selected will be placed into one of the four tracks that we will be presenting this year:
Training for Civilian Oversight Practitioners and Volunteers
Institutional Cultural and Correctional Oversight
Collaboration for Effective Oversight
Proposals must be tailored to one of the above tracks. In addition, please be mindful that as NACOLE puts the 2019 conference schedule together, it will be looking for proposals that address the needs of those new to civilian oversight of law enforcement and those that will speak to an audience that are more familiar with the field. When submitting your proposal, you will be asked into which track your session fits and whether it suited to beginners or those who have had more experience in the field.
SUBMISSION: Electronic submission is required for all proposals. Should you have any questions, please contact NACOLE’s Director of Training and Education, Ms. Cameron McEllhiney, at firstname.lastname@example.org.
The electronic submission must be completed in its entirety and bios, photos and contact information for all speakers must be received for all presenters listed in order for a submission to be considered complete. NACOLE’s receipt of this information is not a guarantee that the proposal will be accepted for inclusion in the 2019 conference program.
STRUCTURE OF PRESENTATION: As a general rule, each conference session lasts 1.5 hours, including a question and answer period. Presentations may consist of one speaker or a panel of two or more speakers; however, panels may not include more than four speakers. NACOLE requires a period for audience questions that will last a minimum of 20 minutes - or a comparable method for audience engagement. Please note that the final decision on structure and panelist participation resides with the NACOLE Board of Directors. Therefore, those submitting proposals may be asked to make minor changes to their presentation in order to better fit within the parameters of the overall NACOLE program.
PRESENTATION AND HANDOUT MATERIALS: NACOLE will issue all conference handout materials to attendees in an electronic format. This information will also be used for application for continuing education accreditation. All accepted proposals must provide handout materials to participants relevant to their presentation. These materials must be submitted to NACOLE electronically in advance of the conference. You will receive special instructions for complying with this requirement upon being notified that your proposal was selected. NACOLE does not provide printed materials for individual sessions. Panelists who wish to provide printed materials along with their presentation may do so at their own cost.
All rooms will accommodate between 100 – 500 attendees and will be set-up classroom style with a head-table for the presenters. Each room will be equipped with a podium microphone, one microphone on the head-table, and 1-2 for audience questions. You will be asked to specify whether or not you will need access to a LCD projector and screen at the time your proposal is submitted. If needed, the laptops will be provided by the venue. Therefore, presentations must be provided in advance of the event.
SELECTION PROCESS & OTHER INFORMATION: The NACOLE Board of Directors makes the final decisions on all proposals. All decisions will be announced in writing no later than February 28, 2019. In reviewing proposals, the Board looks to ensure the overall conference program addresses the basic skills and standard areas of proficiency necessary for the practice of civilian oversight. The Core Competencies are a required checklist that is part of the online submission, which indicates the areas addressed by the proposed panel or workshop. Please note that all requests (i.e., travel reimbursement, lodging, fee waivers, A/V, etc.) must be made at the time of submission. Acceptance of proposal IS NOT a guarantee that requests will be honored.
NACOLE may solicit additional information from the submitter as it reviews the proposal. In addition, NACOLE reserves the right to reject late or incomplete proposals or request changes including, but not limited to, substitute or additional panel members or topics.
If you have any questions about the annual conference or proposal process, please contact Cameron McEllhiney by phone or email at 317-721-8133 or email@example.com.