Girl Scout Finance Report

Girl Scout Finance Report
Submit this Finance Report by June 30, 2024. This report is for the period of June 1, 2023 through May 31, 2024. Girl Scouts River Valleys reserves the right to audit troop, community/area and group* bank accounts and financial information at any time, this information may be used for such purposes; Failure to do so may result in a financial restriction on leadership roles by volunteers. Day Camp finance reports are due two weeks after completion of camp.

*Group Finance Reports should be selected for any account that is not directly for a troop or community/area. For example: day camps, encampments, adult training groups, alumnae groups, BBQ days, etc.

Financial reports from troops, communites and areas are required for the following reasons:
1. All Girl Scout councils are required by Girl Scouts of the USA and the Internal Revenue Service to make sure that proper records of funds are maintained and kept on file at the council office for audit purposes;
2. To protect the interest of the troop, community or area.
3. To protect the volunteers;
4. To provide helpful information for new volunteers assuming leadership of an existing group;
5. To answer any council questions on the whereabouts of group funds and the use of such funds;
6. Communities/areas that receive funding or Product Program proceeds (funding and proceeds will NOT be processed for reports received after October 31, 2024).
Which type of report would you like to complete? When completing the following form, please be prepared to attach a copy of your most current bank statement.*

Group Finance ReportCommunity/Area Finance ReportTroop Finance Report
Part 1: Group Information
Part 1: Community/Area Information
Part 1: Troop Information
Your Name*

First NameLast Name
Your Email*
By providing this information, a copy of this Finance Report will be forwarded to you for your records.
Troop Number*
Group Name*
Community/Area Name or Number*
Community/AreaLeader or Treasurer Email
By providing this information, an abbreviated copy of the Troop Finance Report will be forwarded to the Community/Area—copies of any bank statements will not be forwarded. If you do not provide an email, you will be responsible for forwarding a copy of your confirmation email to them.
Community/Area Leader Email
By providing this information, an abbreviated copy of the Community/Area Finance Report will be forwarded to the Community/Area Leader—copies of any bank statements will not be forwarded. If you do not provide an email, you will be responsible for forwarding a copy of your confirmation email to them.
Part 2: Bank Information

Bank accounts MUST have at least two signers.
Bank Name*
Has your bank account number changed since you, or a fellow volunteer, filed your finance report last year?*

YesNo
Account Signer #1 Information
Name of Account Signer #1*

First NameLast Name
Position of Account Signer #1*
Position of Account Signer #1*
Position of Account Signer #1*
Is Account Signer #1 a debit card holder?*

YesNo
Is Account Signer #1 a checkbook holder?*

YesNo
Does Account Signer #1 receive statements?*

YesNo
Account Signer #2 Information
Name of Account Signer #2*

First NameLast Name
Position of Account Signer #2*
Position of Account Signer #2*
Position of Account Signer #2*
Is Account Signer #2 a debit card holder?*

YesNo
Is Account Signer #2 a checkbook holder?*

YesNo
Does Account Signer #2 receive statements?*

YesNo
Account Signer #3 Information
Name of Account Signer #3

First NameLast Name
Position of Account Signer #3
Position of Account Signer #3
Position of Account Signer #3
Is Account Signer #3 a debit card holder?

YesNo
Is Account Signer #3 a checkbook holder?

YesNo
Does Account Signer #3 receive statements?

YesNo
Part 3: Income
***Start Troop Income***
Troop's Beginning Balance*
This is the Ending Balance from 2022-2023 report or starting balance in account for new troops.
Troop Dues Collected*
Please include all GSUSA Membership dues collected in your calculation.
If your troop collected dues, how much do you collect per Girl Scout?
Cookie Program Proceeds*
Did your troop accept credit card payments during the Cookie Program?*

YesNo
What payment processing vendor was used?*
Fall FUNdraiser Program Proceeds*
This is the amount the troop earned during the Fall FUNdraiser Program.
Please list all money-earning projects/activities your troop participated in, not including Cookie and Fall FUNDraiser programs:
You do not need to go into detail. Please just list short, title-like descriptions of each project.
Donations/Sponsorships*
Interest on Bank Account*
Other Troop Income*
Please list any additional money that your troop acquired.
If you earned “Other Troop Income,” please provide an itemized list of the income sources:
Troop's Total Income*
This is the total income received between June 1, 2023 and May 31, 2024. This was calculated based on your input above.
***End Troop Income* *Start Community/Area Income***
Community/Area's Beginning Balance*
This will be the same number as the Ending Balance from 2022-2023 Report.
Activities/Encampments*
Does your community/area use an online electronic registration and payment system for activities/day camp/encampments?

YesNo
What electronic online registration and payment vendor was used?**
Funding Received from Girl Scouts River Valleys*
Proceeds Earned from Cookie Program*
Proceeds Earned from Fall FUNdraiser Program*
Donations Received*
Interest on Bank Account*
Other Community/Area Income*
If you earned “Other Community/Area Income,” please provide an itemized list of the income sources:
Community/Area's Total Income*
This is the total income received between June 1, 20223 and May 31, 2024. This was calculated based on your input above.
***End Community/Area Income* *Start Group Income***
Group's Beginning Balance*
This the group's starting balance as of June 1, 2024.
Activities/Day Camp/Encampments Registration Fees*
Does your group use an online electronic registration and payment system for activities/day camp/encampments?

YesNo
What electronic online registration and payment vendor was used?**
Other Group Income*
If you earned “Other Group Income,” please provide an itemized list of the income sources:
Group's Total Income*
This is the total income received between June 1, 2023 and May 31, 2024. This was calculated based on your input above.
Part 4: Expenses
***Start Troop Expenses***
GSUSA Membership Registrations*
Program Activities*
Example: day/overnight trips, council-sponsored programs, community/area events/encampments, etc.
Troop Supplies*
Example: snacks, crafts, etc.
Girl Scouts River Valleys’ Shop Purchases*
Example: uniforms, books, etc.
Service Projects*
Other Troop Expenses*
For any “Other Troop Expenses,” please provide an itemized list of expenses:
Troop's Total Expenses
This is the total expenses incurred between June 1, 2023 and May 31, 2024. This was calculated based upon your input above.
***End Troop Expenses* *Start Community/Area Expenses***
GSUSA Membership Registrations*
Activities/Encampments*
Recruitment Events*
Recognitions/Tokens of Appreciation*
Community/Area Meeting/Office Supplies*
Start Up Funds/Kits for New Troops*
Other Community/Area Expenses*
For any “Other Community/Area Expenses,” please provide an itemized list of expenses:
Community/Area's Total Expenses
This is the total expenses incurred between June 1, 2023 and May 31, 2024. This was calculated based upon your input above.
***End Community/area Expenses* *Start Group Expenses***
Activities/Day Camp/Encampments Service Fees*
These expenses would include site rental, bus fees, etc.
Group Supplies*
These expenses would include food, program, office supplies, health care supplies, postage, patches/t-shirts, tokens of appreciation, etc.
Other Group Expenses*
These expenses would include food, program, office supplies, health care supplies, postage, patches/t-shirts, tokens of appreciation, etc.
For any “Other Group Expenses,” please provide an itemized list of expenses:
Group's Total Expenses*
This is the total expenses incurred between June 1, 2023 and May 31, 2024. This was calculated based upon your input above.
Part 5: Total Balance and Reconcile
Based on your input above, the troop's income total is:*
Based on your input above, the community/area's income total is:*
Based on your input above, the group's income total is:*
Based on your input above, the troop's expenses total is:*
Based on your input above, the community/area's expenses total is:*
Based on your input above, the group's expenses total is:*
The troop's ending balance (total expenses subtracted from total income) is:*
The community/area's ending balance (total expenses subtracted from total income) is:*
The group's ending balance (total expenses subtracted from total income) is:*
If your ending balance does not match balances on May 31 bank statement, please explain the difference (outstanding deposits or checks):
Because your ending balance exceeds $500, list any ongoing project/events with specific funds earmarked/planned:
Please list any community/area equipment you have in your inventory and describe where the equipment is stored:
If needed, you can attach an inventory list to the upload field at the bottom of this form.
Please list any group equipment, not including office supplies, such as tents or cooking equipment you have in your inventory and describe where the equipment is stored:
If needed, you can attach an inventory list to the upload field at the bottom of this form.
Please attach a copy of your bank statement (required) or Inventory List (if applicable):*

Accepted file types: jpg, jpeg, tiff, png, pdf, xls, xlsx, doc, docx, csv, Max. file size: 48 MB.
Cancelof
Please attach a copy of your bank statement (required) or Inventory List (if applicable):*

Accepted file types: jpg, jpeg, tiff, png, pdf, xls, xlsx, doc, docx, csv, Max. file size: 48 MB.
Cancelof
Is your troop disbanding?*

YesNo
If your troop is disbanding, please complete the following steps within 30 days of disbanding:
1. Close troop bank account. See information on Troop Disband Form (link) on how to handle funds if whole troop is disbanding, if troop is merging with another troop, if you having girls moving to a new troop or becoming a Juliette Girl Scout.
2. Complete and submit the Troop Disband Form.
Should be Empty:

Girl Scout Finance Report

Part 1: Group Information

Part 1: Community/Area Information

Part 1: Troop Information

Part 2: Bank Information

Account Signer #1 Information

Account Signer #2 Information

Account Signer #3 Information

Part 3: Income

***Start Troop Income***

***End Troop Income* *Start Community/Area Income***

***End Community/Area Income* *Start Group Income***

Part 4: Expenses

***Start Troop Expenses***

***End Troop Expenses* *Start Community/Area Expenses***

***End Community/area Expenses* *Start Group Expenses***

Part 5: Total Balance and Reconcile

Start Troop Income

Start Troop Expenses