Tax Return Checklist 2023

Client Name

First & Last Name

Preferred Tax Professional

The documents you will need to file your tax return are dependent upon your situation. For example, if you are self- employed & a college student, you may need 1099-NEC & 1098-T forms to file your tax return. However, if you were not in college and worked for a company as an employee you should received a W-2 from your employer and therefore, you could skip tax forms 1099-NEC & 1098-T.

If you choose to see a tax professional or prepare your tax return(s) on your own, we're here to assist you with determining what documents you will need to file your tax returns correctly.

Use the checklist below to find the tax documents and forms you'll need to get started.

Tax Identification Numbers are mandatory items on your checklist. All taxpayers will need the following items to complete their tax returns

Your picture I.D., social security card or tax ID numberYour spouse's picture I.D., social security card or tax ID number, and date of birthInformation about your stimulus payment - also known as an economic impact payment (EIP) - If applicable - you may have IRS Notice 1444 or other records showing your EIP amount. (if filing 2020 &/or 2021 Tax Year Returns)Identity Protection PIN, if one has been issued to you, your spouse, or your dependent by the IRSRouting and account numbers to receive your refund by direct deposit or pay your balance due if you chooseLease &/or utility bill, if claiming Head of Household with a dependent

If claiming children/dependents, parents and/or caregivers should gather the following information as they review what is needed to file their tax return.

Dates of birth, birth certificate(s) & social security card(s) or tax ID number(s)Childcare records (including the provider's tax ID number) (if applicable)Income of dependents and of other adults in your home (if applicable)Form 8332 showing that the child's custodial parent is releasing their right to claim a child to you, the noncustodial parent (if applicable)

Most of these forms will not be needed to file taxes every year. Example, if you do not rent out property you will not need any of the form(s) nor record(s) listed in the “Rental Income” section.

Employed

Forms W-2

Unemployed

Unemployment (1099-G)

Self-Employed

Forms 1099, Schedules K-1, income records to verify amounts not reported on 1099-MISC or new 1099-NECRecords of all expenses - check registers or credit card statements, and receiptsBusiness-use asset information cost, date placed in service, etc for depreciationOffice in home information, if applicableRecord of estimated tax payments made (Form 1040-ES)Our Self-Employment Affidavit (needed if we aren't providing bookkeeping services or analyzing records)

Rental Income

Records of income and expensesRental asset information cost, date placed in service, etc for depreciationOur Self-Employment Affidavit (needed if we aren't providing bookkeeping services or analyzing records)Record of estimated tax payments made (Form 1040-ES)

Retirement Income

Pension/IRA/annuity income (1099-R)Traditional IRA basis (i.e., amounts you contributed to the IRA that were already taxed)Social security/RRB income (SSA-1099, RRB-1099)

Savings & Investments or Dividends

Interest, dividend income (1099-INT, 1099-OID, 1099-DIV)Income from sales of stock or other property (1099-B, 1099-S)Dates of acquisition and records of your cost or other basis in property you sold (if basis is not reported on 1099-B)Health Savings Account and long term care reimbursements (1099 SA or 1099 LTC)Expenses related to your investmentsRecord of estimated tax payments made (Form 1040 ES)Transactions involving crypto-currency (Virtual currency)

Other Income & Losses

Gambling income (W-2G or records showing income, as well as expense records)Jury duty recordsHobby income and expensesPrizes and awardsTrust incomeRoyalty Income 1099-MISCAny other 1099s receivedRecord of alimony paid/received with ex-spouse's name and SSNState tax refund

The type of deductions you may be able to take is dependent upon your life situations. It's likely you won't need all or any of the documents listed below for your taxes.

Home Ownership

Forms 1098 or other mortgage interest statementsReal estate and personal property tax recordsReceipts for energy-saving home improvements (e.g., solar panels, solar water heater)All other 1098 series forms

Charitable Donations

Cash amounts donated to houses of worship, schools, and other charitable organizationsRecords of non cash charitable donationsAmounts of miles driven for charitable or medical purposes

Medical Expenses

Amounts paid for healthcare, insurance, and to doctors, dentists, and hospitals

Health Insurance

Form 1095 A if you enrolled in an insurance plan through the Marketplace (Exchange)

Childcare Expenses

Fees paid to an adult day care center to care for a disabled dependentAmounts paid to a baby-sitter or childcare provider to care for your child under the age 13 while you workExpenses paid through a dependent care flexible spending account at work

Educational Expenses

Forms 1098-T from educational institutionsReceipts that itemize qualified educational expensesRecords of any scholarships or fellowships you receivedForm 1098-E if you paid student loan interest

K-12 Educator Expenses

Receipts for classroom expenses (for educators in grades K-12)

State & Local Taxes

Amount of state and local income or sales tax paid (other than wage withholding)Invoice showing amount of vehicle sales tax paid and / or personal property tax on vehicles

Retirement & Other Savings

Form 5498-SA showing HSA contributionsForm 5498 showing IRA contributionsAny other 5498 series forms (5498-QA, 5498-ESA)

Federally Declared Disaster

City/county you lived/worked/had property inRecords to support property losses appraisal, clean-up costs, etc...Records of rebuilding/repair costsInsurance reimbursements/claims to be paidFEMA assistance information

Check the FEMA website to see if your county has been declared a federal disaster area

Client Signature

Date

Tax Return Checklist

DEPENDENT(S) INFORMATION

SOURCES OF INCOME

TYPES OF DEDUCTIONS