• Vendor Application Details

    Event Dates: March 19 & 20, 2027

  • Booth Information & Requirements

    Booth Deadline: October 31 , 2026

  • Location: Historic Roundhouse and Railyards, downtown Evanston Wyoming

    Mailing Address: PO Box 394, Evanston, WY 82931

    Important:

    • Vendor fees must be paid to be considered
    • Applications will be juried by the festival committee. Preference is given to vendors with Celtic-themed or related merchandise/services
    • Incomplete or unpaid applications may be returned or denied
    • Acceptance notices will be sent by November 20, 2026
    • Unselected vendors will receive a full booth fee refund

    Questions:

    • Savannah Lowry (Festival Director) — PHONE: (307)-271-1880
    • EMAIL: EvanstonWYCelticFestival@gmail.com
    • MAIL: P.O. Box 394, Evanston, WY 82931
    • WEBSITE: www.EvanstonCelticFestival.com

    Payment Options: Credit Card (call/text to schedule) or Check/Money Order payable to The Arts Inc of Southwest Wyoming

  • Format: (000) 000-0000.
  • Type of Electricity Needed (Must bring own extension cord and strip)*
  • Booth Type*
  • Booth Size
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  • Payment Method*
  • Festival T-Shirt: Reserve your Festival T-Shirt and get the Vendor Discount! (Optional)

  • Vendor Fee Payment*

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                Single Merchandise Space Inside (10'x10') - $90


                $90.00$90.00
                  
                Food Vendor

                Single food vendor booth inside (10'x10'). Food vendors are classified by serving made to order food.

                $140.00$140.00
                  
                Single Merch Corner Space Inside (10'x10', 2 sides of your booth open to foot traffic) - $120
                $120.00$120.00
                  
                Double Sized Merchandise Space Inside (10'x20') - $180

                There will not be a double space that is also a corner space on both sides

                $180.00$180.00
                  
                Double Sized Food Vendor Space Inside (10'x20') - $280
                $280.00$280.00
                  
                Food Vendor Trailer Outside - $140
                $140.00$140.00
                  
                Total
                $0.00$0.00
                Debit or Credit Card

              • TERMS & CONDITIONS

                1. Application & Selection

                • No Guarantee: Submitting an application does not guarantee booth space.
                • Review Process: A committee reviews all applications. Notifications will be sent by November 20, 2026.
                • Payment: Full payment must be received before the application deadline to be considered.

                2. Venue & Booth Setup Indoor Event:

                Held inside the renovated, climate-controlled Historic Roundhouse & Machine Shop. Weather will not affect the event.

                • Floor Protection: Floors are finished concrete. You must use felt, rubber, or plastic protectors on all furniture and display legs.
                • Damage Fees: Vendors are fully responsible for their space. Floor scratches or property damage will result in a minimum $500 fee.
                • Power Access: Outlets are located within ~10 feet of most booths. Vendors must bring their own heavy-duty extension cords and power strips.
                • Pacing: Arrive early to set up carefully and prevent accidental floor damage.

                3. Festival PoliciesAlcohol & Coolers:

                • Beer and wine are sold on-site. Outside coolers, bottles, and containers are strictly prohibited. Drinking requires an age-verified festival wristband.
                • Lodging & Camping: No RV hookups or dumping stations are available on-site. Limited oversized parking exists. Local hotel discounts are listed at evanstoncelticfestival.com.
                • Zero Tolerance: Illegal substances are strictly banned. Violators will be removed immediately and barred from future events.
                • Smoking/vaping: Permitted only in designated outdoor areas.
                • Pets: No pets allowed inside without prior written approval from management.
                • Media Release: Participants consent to the use of their name, likeness, voice, or music in festival promotional and commercial materials without compensation.

                4. Legal Compliance & LiabilityRegulations:

                • Vendors must comply with all Federal, State, County, and local ordinances.
                • Indemnification: All vendors agree to defend, indemnify, and hold harmless Young Musicians, Inc., the City of Evanston, the Roundhouse Complex, and their affiliates against any liability, theft, property damage, personal injury, or death arising from booth participation or use of the premises.
              • Should be Empty: