If you would like to be considered for having a food booth or truck at Federal Way Community Festival, please review all requirements carefully, complete the application, and submit it. If you have questions, please call the Community Events Coordinator, Abbie Wenick, at abbie.wenick@federalwaywa.gov or 253-835-6924.

The vendor fee for participating is $250.00 fee ($125.00 vendor fee, plus $125.00 refundable damage deposit) and is due once the vendor has been approved by the Diversity Commission.

Vendors must commit to serving food from 12:00 PM to 4:00 PM on August 8th.

If you wish to be considered for this event, please ensure that you have copies of the following documents ready to submit with your application, or that you are able to obtain and submit them no later than 30 days prior to the event:

• Federal Way Business License OR Temporary Federal Way Business License (see the Federal Way Business Licenses webpage). If you do not have a Federal Way Business License, you may obtain a temporary license once your application to participate has been approved.
• Food Worker Card for at least one employee working the event.
• Liability insurance with limits of no less than $2,000,000 for each occurrence and $2,000,000 general aggregate (you may obtain and submit a copy once your application to participate has been approved).

Additional Items for Food Trucks Only:

• King County Mobile Food Business permit or Temporary Event Food Business permit (available on the King County Public Health Food Business webpage).
• South King Fire and Rescue Food Truck Permit (see the South King Fire and Rescue Mobile Food Vending webpage).

Above items are REQUIRED to particpate.

Please provide the dimensions of your food truck, vendor tent, or cart in feet (length x width).

Please note that there will not be room for your tent/truck and an additional vehicle. You will need to park all additional vehicles in one of our designated parking lots by 8:30 AM.

Note: If you do not have a current City of Federal Way Business License, you can obtain one prior to the event.

Business licenses must be provided no later than 30 days prior to the event Applications may take 1-4 weeks to be processed. Business License and Temporary Business License Applications are available here: Federal Way Business Licenses Webpage.

Failure to obtain this by July 8, 2028 will result in ineligibility to participate.

A limited number of $15 food vouchers will be handed out to community members to utilize at food vendors of their choosing that are able to participate.

How it works

As a vendor, you would collect the vouchers received and, at the end of the event, a City employee will come around to gather them & pay you for the total (Ex. If you received three vouchers, you would get paid $45 reimbursed - They are not taxable). These vouchers have no cash value, so you would not give change back for a meal that's purchased for less than the $15. If a meal or items are more than $15, the customer would need to pay the difference. *It might be wise to create some meal combos for the exact $15 to make sales easier*

Questions? Abbie.Wenick@FederalWayWA.gov

If you are selected, we will contact you for payment.

After applications are approved, all vendor fees must be paid by June 12th.