2025 FW Community Festival Food Vendor Application

If you wish to be considered for this event, please ensure that you have copies of the following documents ready to be submitted with the application OR you are able to obtain them and submit proof no later than 30 days prior to the event.

Do you currently have a Federal Way Business License?*

Yes. A copy of the Federal Way Business License must be attached to this application.No. Once approved to participate in the Community Festival, I will obtain a business license or temporary business licenses and submit a copy to diversity@FederalWayWA.gov

Note: If you do not have a current City of Federal Way Business License, you can obtain one prior to the event. Business licenses must be provided no later than 30 days prior to the event. Applications may take 1-4 weeks to be processed. Business License and Temporary Business License Applications are available here: Federal Way Business Licenses Webpage.

Food Worker Card: Please provide a copy of the food worker card for at least one of your employees who will serving food at Federal Way Community Festival.*

Yes. I have attached a copy of the food worker card for at least one employee who will be serving food at the Community Festival.No. I do not have it. I do not understand and would like some more information.

Liability Insurance:You must have liability insurance with limits no less than $2,000,000 for each occurrence and $2,000,000 general aggregate.*

Yes. I will attach a copy of my liability insurance.Yes. I will obtain liability insurance once approved to participate in Community Festival.No. I do not understand and would like some more information.

REQUIRED FOR FOOD TRUCKS ONLY. King County Food Truck Permit. If you are vending from a food truck, please attach a copy of your King County Food Truck Permit.*

Yes. My Mobile Food Business Permit is attached with this application.I understand that I must obtain and provide a copy of a Mobile Food Service Business Permit or a Temporary Food Service Business Permit to participate in the Federal Way Community Festival.N/A. Not a Food Truck.

REQUIRED FOR FOOD TRUCKS ONLY. South King Fire and Rescue Food Truck Permit. If you are vending from a food truck, please attach a copy of your South King Fire and Rescue Food Truck Permit.*

Yes. I have attached a copy of my South King Fire and Rescue Food Truck Permit.I will obtain and submit a South King Fire and Rescue Food Truck Permit no later than 30 days before to the event.I do not understand and would like some more information.N/A. Not a Food Truck.

Please upload ALL Documentation required here. (insurance, permits, menus, etc.)*

Please see Food Vendor Checklist at the top of application.

Food Vendor Requirements Checklist. If you wish to be considered for this event, please ensure that you have copies of the following documentsready to be submitted with the application OR you are able to obtain them and submit proof no later than 30 days prior to the event:

Federal Way Business License OR Temporary Federal Way Business License. If you do not have a Federal Way Business License, see below about obtaining a temporary license once your application to participate has been approved.
Food Worker Card for at least one employee working event.
Liability insurance with limits no less than $2,000,000 for each occurrence and $2,000,000 general aggregate (you may obtain and submit a copy once your application to participate has been approved).
Additional Items Required for Food Trucks Only:
- King County Mobile Food Business permit or Temporary Event Food Business permit.
- South King Fire and Rescue Food Truck Permit

A limited number of $15 food vouchers will be handed out to community members to utilize at food vendors of their choosing that are able to participate.

How it works

As a vendor, you would collect the vouchers received and, at the end of the event, a City employee will come around to gather them & pay you for the total (Ex. If you received three vouchers, you would get paid $45 reimbursed).
These vouchers have no cash value, so you would not give change back for a meal that’s purchased for less than the $15. If a meal or items are more than $15, the customer would need to pay the difference. *It might be wise to create some meal combos for the exact $15 to make sales easier*

Please check off one of the following*

Yes. I would like to participate in this and understand how it will work.No. I am unable to participate in this.

I understand that I must be set up no later than 11:30 AM on August 9th before the event begins at 12:00 PM and I must stay until the event ends at 6:00 PM.*

YesNo. I do not understand and would like some more information.

I understand that I must pay a $250 fee ($125 vendor fee, plus $125 refundable) once my application has been approved.*

YesNo. I do not understand and would like some more information.

Please indicate how you would like to pay if your application is approved.*

I will mail a check for $250I will drop off payment of $250I will call and pay $250 with a credit card

Application Deadlines – Friday, May 2nd

Application Approvals sent out no later than – Friday, May 16th

Payment Due – Friday, June 20th

Make checks payable to:

The City of Federal Way

Mail/deliver checks to:

City of Federal Way
Attn. Victoria Banks
33325 8th Ave S.
Federal Way, WA 98003

To pay by credit card, call Victoria Banks at 253-835-2604.

FOOD VENDOR APPLICATION

Menu, Space, & Electric

Permits & Licenses

Food Voucher Opt-In

How it works

Set-up & Fees