2025 Special Events Food Vendor Application

Selection Criteria and Booth Information

Seeking Food Trucks for family friendly style events! Please include size of truck, location of vent (if applicable) andany other helpful information on the application form.
Food Truck businesses must be fully self sufficient with personal wi-fi sufficient to run business at site locationslisted above. The city does not guarantee adequate wi-fi at any location.
We do not allow duplication of major food items at this event.
Accepted food vendors must provide proof of insurance, 30 days prior to event for two million ($2,000,000) dollarsnaming the City of Federal Way as additional insured.
Depending on menu items, vendors may be required to apply for a temporary food service permit or plan review.Please contact Seattle-King County Department of Public Health for information.
The City of Federal Way does not require a fee at this time nor do they require a percentage of sales. Vendors keepall of their revenue.
Complete event information will be e-mailed two weeks prior to the event.
Rules, regulations and event details are subject to change.

Food Vendor Requirements Checklist
If you wish to be considered for this event, please ensure that you have copies of the following documents ready to be submitted with the application OR you are able to obtain them and submit proof no later than 30 days prior to the event:

Federal Way Business License OR Temporary Federal Way Business License (Federal Way Business Licenses Webpage). If you do not have a Federal Way Business License, see below about obtaining a temporary license once your application to participate has been approved.
Food Worker Card for at least one employee working event.
Liability insurance with limits no less than $2,000,000 for each occurrence and $2,000,000 general aggregate (you may obtain and submit a copy once your application to participate has been approved).
Additional Items for Food Trucks Only:
1. King County Mobile Food Business permit or Temporary Event Food Business permit. Available at King County Public Health Food Business Webpage
2. South King Fire and Rescue Food Truck Permit: South King Fire and Rescue Mobile Food Vending Webpage

Questions? Contact Abbie Wenick, Community Event Coordinator
abbie.wenick@FederalWayWA.gov | 253-835-6924 Office

TOUCH A TRUCK
Date: May 16, 2026
Time: 11am-2pm
Location: Wild Waves Lot, Federal Way
Event: FREE annual family event where children can climb on and check out service vehicles, tractors and trucks
Attendance: 3,000+

KIDS DAY
Date: August 5, 2026
Time: 11am-3pm
Location: Steel Lake Park, Federal Way
Event: FREE annual family event where kids are provided tons of family fun and entertainment
Attendance: 1,200+

SEE ALL OUR EVENTS AT ITALLHAPPENSHERE.ORG/EVENTS

Food Trucks Requested for following Special Events: (please check the boxes for the events you’d like to attend)*

Touch-a-Truck (May 16)Kid's Day (August 5)Other Event Not Listed Here:

Contact Name*

First NameLast Name

Business Name*

Address*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code

Phone Number*

Please enter a valid phone number.

Email*

example@example.com

Website / Social Media Handle

Describe any set up or space requirements: (10’x10, Food Truck, Food Cart, etc.)*

MENU ITEMS Please include a complete list of menu items that you plan to sell. We will not duplicate major food items in the park at the festival. (Attach additional items in the file upload area if necessary.)*

	ITEM NAME	PRICE OF ITEM
ITEM 1
ITEM 2
ITEM 3
ITEM 4
ITEM 5
ITEM 6

Do you currently have a Federal Way Business License?*

Yes. A copy of the Federal Way Business License must be attached to this application.No. Once approved to participate in the special event, I will obtain a business license or temporary business licenses and submit a copy to abbie.wenick@cityoffederalway.com.

Note: If you do not have a current City of Federal Way Business License, you can obtain one prior to the event. Business licenses must be provided no later than 30 days prior to the event. Applications may take 1-4 weeks to be processed. Business License and Temporary Business License Applications are available here: Federal Way Business Licenses Webpage.

Do you currently have a Food Business Permit?*

Yes. My Mobile Food Business Permit is attached with this application.I understand that I must obtain and provide a copy of a Mobile Food Service Business Permit or a Temporary Food Service Business Permit to participate in this community event.

Note: If you do not already have a Mobile Food Business Permit, you must obtain and provide us with a copy of a Mobile or Temporary Event Food Business Permit from King County Public Health after your application is approved by the us and no later than 30 days prior to the event. Food Business permit information and application: King County Public Health Food Business Webpage.

Do you currently have a Food Worker Card?*

Yes. I have attached a copy of the food worker card for at least one employee who will be serving food at the event.No. I do not understand and would like some more information.

Do you currently have Liability Insurance? You must have liability insurance with limits no less than $2,000,000 for each occurrence and $2,000,000 general aggregate.*

Yes. I will attach a copy of my liability insurance.Yes. I will obtain liability insurance once approved to participate in the event marked above.No. I do not understand and would like some more information.

REQUIRED FOR FOOD TRUCKS ONLY. Do you currently have a King County Food Truck Permit? If you are vending from a food truck, please attach a copy of your King County Food Truck Permit below.*

Yes. I have attached a copy of my King County Food Truck Permit.No. I do not understand and would like some more information.N/A. I do not have a food truck.

REQUIRED FOR FOOD TRUCKS ONLY. Do you currently have a South King Fire and Rescue Food Truck Permit? If you are vending from a food truck, please attach a copy of your South King Fire and Rescue Food Truck Permit below.*

I have attached a copy of my South King Fire and Rescue Food Truck Permit.I will obtain and submit a South King Fire and Rescue Food Truck Permit no later than 30 days before to the event.I do not understand and would like some more information.N/A. I do not have a food truck.

Please Upload all Required Documents Here (Insurance, Permits, Menus, etc.)*

MULTIPLE FILES ALLOWED. PLEASE UPLOAD ALL DOCUMENTS.

INSURANCE – The City does not maintain insurance that will respond to claims against the applicant arising out of the use of the booth by the applicant, its members, or those attending the event. Depending on the type of event you are planning, and the activity and risk level of your group, you may be required to obtain bodily injury and property damages liability insurance in accordance with City policy, name the City as an additional insured on the policy, and be responsible for obtaining said insurance. After reviewing this application, the City will determine whether you must obtain liability insurance.

RELEASE – The Applicant is fully aware that there are special dangers and risks inherent in this activity, including, but not limited to, serious physical injury, death or other harmful consequences, that may arise directly or indirectly from participation in this activity and harm the Applicant listed above or its individual members. Being informed of these risks and in consideration of being allowed to participate, we assume all risk of injury, damage, and harm to any member arising from participation. The Applicant agrees to indemnify, defend, and hold harmless the City, its officials, employees, volunteers, and agents from all causes of action, claims, and fees arising from its participation, except those arising from the City’s sole negligence, and waive any right of recovery against the City for personal injury, death or other consequences occurring from participation in this activity. I agree that I have authority to enter into this agreement for the Applicant. I also agree I have read and agree to the conditions outlined in the “Selection Criteria and Booth Information” on the reverse side of this application.

Signature*

Date

2026 Special Events Food Vendor Application

SEE ALL OUR EVENTS AT ITALLHAPPENSHERE.ORG/EVENTS

Food Truck Profile

Licenses & Permits