Hello Spring Craft & Vendor Fair 2027

Vendor Agreement - Fibber McGee Events - Hello Spring Craft & Vendor Fair

Event date: March 6th, 2027 (3/6/27)

Event time: 10:00am - 3:00pm

Set up: 8:00am - 10:00am

Break Down: 3pm

Location: The Columbian 3245 Lighthouse Lane West Bend, WI 53090

1. Booth Fees & Inclusions 

• 10x10 booth (includes 2 chairs): $65 FULL
• 8x8 booth (includes 2 chairs): $55
• Tables: not included. Indicate request for table/s below; and a $5 per table charge will be added to your invoice.
• Electricity: not included. Indicate request for electricity below; and every effort will be made to accommodate your request but It is not guaranteed.
  Booth Assignment: will be communicated via final details email leading up to the event.

2. Payment & Acceptance

• Submission of this signed agreement does not guarantee acceptance.
• A payment request or invoice will come from Tessa Whitlow / Fibber McGee Events, this constitutes acceptance into the event.
• Indicate below your preferred form of payment. include any relevant information such as username or handle for applicable payment types in the "Other Comments" section.
• Payment Terms: Full payment due upon designated due date. If the payment is not received by the due date the invoice/payment request will be canceled and the booth space will be opened up. 
• Refund Policy: Fees are non-refundable and non-transferable. Exceptions are at the sole discretion of the organizer. Contact with any questions.

3. Event Guidelines

Timing

• Check in before setting up.
• All vendors must be fully set up by 10:00am
• Entry into the venue is not permitted before 8:00am Saturday unless prior approval is given by the organizer.
• Breakdown may not begin before 3:00 PM. Early breakdown will result in forfeiture of participation in future events.

Booth Space & Setup

• All tables must have table coverings.
• Booth set up must remain entirely within the marked boundaries (corners will be marked).
• Not every venue provides enough space for extra room between vendor booths. Please plan your setup so that you can enter and exit your booth without exceeding boundaries or entering into a neighboring vendor's space. 
• Only approved products may be sold. Products not listed on your application or pre-approved by the organizer may be removed. This ensures that like products are not placed next to each other and that shows are not saturated with duplicate items. 
• Indoor tents: Approved on a case-by-case basis. Indicate request in “Other Comments” below.

Vendor Responsibilities

• Vendor must maintain a neat, professional booth at all times.
  Vendor assumes all risk of loss or damage to their own property, products, and equipment. The Organizer and venue are not responsible for theft, damage, or loss.
• Clean up your booth space at breakdown. Please leave the area looking the way you found it. 

4. Extras & Additional Information 

• Drawing: Optional donation of product(s) for a shopper drawing. All proceeds benefit a local charity, cause, or organization (TBD).
• Vendor Parking: Use the designated vendor parking area (map provided in final details email prior to event; also communicated at check-in). Vendors will be given one warning if found to be parked outside of the designated parking area. 

5. General Terms & Legal Provisions

Insurance & Liability

• Vendor is encouraged to carry their own Commercial General Liability insurance. Vendor assumes all liability for their products, actions, and booth. Vendor agrees to indemnify and hold harmless the organizer (Fibber McGee Events), the venue, and their respective employees from any claims, damages, losses, or liabilities arising from Vendor’s participation (except for organizer’s gross negligence or willful misconduct).

Confidentiality & Proprietary Rights

• All emails, this agreement, and related communications are confidential and proprietary to Fibber McGee Events. Unauthorized copying, distribution, or disclosure is strictly prohibited.
• The Fibber McGee Events logo and all posters, flyers, and materials created for the event are the exclusive property of Fibber McGee Events. Persons may not edit, alter, or modify them in any way without prior written consent.

If you have any additional questions or concerns please reach out to Tessa Whitlow at 920-979-8897 or fibbermcgee.events@gmail.com

I look forward to working with you!

The information below will be used for the Form S-240 that all vendors and event hosts are required by law to fill in the state of Wisconsin for every event. If you would prefer to fill out the form in person at the event please indicate that in the "Other comments" section. I will also include a link to the form (https://www.revenue.wi.gov/DORForms/s-240f.pdf), if you would like to fill it out (Part C), download it, and email it to me that works as well. Again please indicate that in the "Other Comments" section. Thanks!

Force Majeure: The organizer is not liable for cancellations or changes due to events beyond reasonable control (e.g., weather, acts of God, venue issues, government orders). In such cases, fees may be applied to a future event at organizer’s discretion.

Rules Enforcement: Violation of these terms may result in removal from the event without refund and exclusion from future events.

Acknowledgment: By signing below, the Vendor acknowledges that they have read, fully understand, and agree to be bound by all terms and conditions of this Agreement. This Agreement constitutes a legally binding contract.

This Agreement and its contents are the confidential and proprietary information of Fibber McGee Events. The Vendor agrees not to disclose, copy, or distribute this Agreement or any non-public details of the event (such as vendor lists, layouts, or internal procedures) without the organizer’s prior written consent.