FOODEES APPLICATION AND AGREEMENT

FoodeesFest Vendor Agreement – (FORT WALTON BEACH, FL)
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Welcome!

Thank you for joining us as a vendor for FoodeesFest in (FORT WALTON BEACH AT THE DESTIN/FT. WALTON BEACH FAIRGROUNDS). This agreement outlines everything you need to know for a smooth, successful experience. By participating, you agree to the terms listed below.
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Event Overview

FoodeesFest celebrates unity through food, artisan crafts, and unforgettable experiences. With 100–120 vendors per event, including food trucks, craft vendors, and attractions, our mission is to bring communities together through culinary and cultural discovery.
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Vendor Requirements & Expectations

Facebook Group Participation

All vendors must join the Foodees Vendors and Sponsors Facebook Group. This is the only source for:

• Load-in instructions
• Layouts
• Permit and inspection info
• Final updates and rule changes

Group Link: facebook.com/groups/foodeesvendors

Approved Items Only

You must submit your full menu or product list in advance. Submission does not guarantee approval. Only pre-approved items may be sold, and changes or substitutions are not allowed. Vendors caught selling unauthorized items will be removed immediately without refund.

Pricing & Transparency

• All prices must be clearly posted using professionally printed signage.
• Handwritten signs are not permitted.
• All pricing must be submitted for approval in advance.
• Price gouging or varying prices for different customers will result in immediate removal and a permanent ban from all future FoodeesFest events without refund.
Equipment & Appearance
• Tents: Only straight-leg canopy tents are allowed.
• Generators: Must be silent (70db or below).
• Cleanliness: Your space must be clean, neat, and professional at all times. Food prep, storage, and waste areas must be screened from public view using approved barriers.
• Presentation: All vendor areas will be evaluated daily for organization, safety, and cleanliness.

Beverage Restriction

Food or craft vendors are not permitted to sell beverages of any kind. FoodeesFest reserves beverage rights for centralized beverage vendors or sponsors.
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Load-In, Setup, & Scheduling

Load-In Schedule (subject to change; confirmed in Facebook group):

• Thursday, Jan. 29: 2:00 PM – 6:00 PM (Food Vendors)
• Friday, Jan. 30: 8:00 AM – 11:00 AM (Craft & Non-Food Vendors)

LATE ARRIVALS WILL BE TURNED AWAY with no refund. No-show vendors will be banned from future events and forfeit their deposits and vendor fees.

Setup Deadline

All vendors must be fully set up one hour before event start time each day.
Event Hours (FORT WALTON BEACH):

• Friday: 1:00 PM – 7:00 PM
• Saturday: 11:00 AM – 7:00 PM
• Sunday: 11:00 AM – 7:00 PM
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Operational Compliance

Vehicle Access

No vendor vehicles may enter or exit the event space until the crowd has fully cleared. Early exit will forfeit deposit and future booking eligibility.
Waste Management

• Dumpsters will be provided; use only designated containers.
• Break down all cardboard.
• Vendors are responsible for their own waste.
• A Foodees staff member must sign off on your space before you leave Sunday night.
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Financial Terms

Vendor Fee + Taxes & Processing

Your invoice includes:

• Vendor fee (based on setup size and type)
• NC sales tax
• 4% processing fee

Deposit Policy

Collected at check-in: (All Deposits Are To Be Paid In Cash).

• $100 CASH (Food trucks & tented food)
• $50 CASH (Crafts, prepackaged, artisan vendors)

Deposits are refundable only if:

• You stay for full event
• You clean your space
• You follow all rules

No-shows, early exits, or rule violations = deposit forfeiture
Weather, Rescheduling & Venue Changes

• Events are rain or shine
• Reschedules are not cancellations
• Refunds are only issued if FoodeesFest fully cancels
• A venue or event activity change is not grounds for refund and may occur due to operational or safety needs

Chargeback Waiver

By signing, you agree not to initiate any credit card dispute for:

• Sales performance
• Weather
• Placement
• Rescheduling
• Layout or inspection issues

Chargebacks = permanent ban + entry into our vendor dispute defense system.
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Licensing & Permits

Your Responsibility

• You are solely responsible for obtaining and holding all permits, licenses, health certificates, and insurance required to legally operate at each FoodeesFest event.
• Comply with all city, county, and state special event regulations.
• Display all required documents onsite and provide copies upon request.
• FoodeesFest will provide guidance in the Vendors and Sponsors Facebook group.
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Photo & Media Release

By participating, you give FoodeesFest:

• Permission to use photos, videos, and media of your booth or brand
• Rights to use your logos or likeness in marketing without compensation
All media captured at the event is the property of FoodeesFest.
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Liability & Indemnification

You agree to:

• Comply with all laws and local regulations
• All vendors are required to carry insurance, a minimum of $1 million liability coverage, listing Foodees, LLC as additionally insured. Upon approval of event participation these documents should be emailed directly to Foodees at vendorforms@foodeesfest.com
• Foodees LLC is happy to provide assistance obtaining insurance; we recommend using FLIP insurance and can provide contact information upon request.
• Indemnify and hold harmless FoodeesFest, its staff, officers, and affiliates
• Accept full responsibility for your own property, safety, and operations.
FoodeesFest is not responsible for lost, stolen, or damaged items

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Text Message Opt-In

By signing, you consent to receive SMS/MMS messages from FoodeesFest:

• From 1(877) 909-FEST (3378)
• For event updates, reminders, promotions
• Message/data rates may apply
• Reply STOP to unsubscribe
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Fee Schedule

Artisans / Crafters

• 10x10: $200
• Trailer 10x20: $400
• Add’l 10x10: $200

Prepackaged Food Vendors

• 10x10: $300
• Add’l 10x10: $300

Tented Beverage Vendors

• 10x20 or Beverage Trailer: $650
• Add’l 10x10: $100

Tented Food Vendors

• 10x20: $650
• Add’l 10x10: $100

Food Trucks / Food Trailers / Attractions

• 10x20: $650
• 10x30: $750
• 10x40: $850
• Add’l 10ft: $100 per segment

Stock Trailer (Add-On)

• $250 (space is limited)
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Agreement

By submitting payment and/or signing this agreement, you confirm that you have read, understood, and agreed to all terms listed. Non-compliance may result in removal from event without refund and ban from future events.
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FOODEES, LLC.
📞 1-877-909-FEST
🌐 www.foodeesfest.com
📧 info@foodeesfest.com
📧 booking@foodeesfest.com
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Let’s make (FORT WALTON BEACH) unforgettable!

Name*

First NameLast Name

Business Name*

Email*

example@example.com

Website Address or Social Media Link:*

Registration Address*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code

Phone Number*

Please enter a valid phone number.

State of Business License (If Applicable)*

Names of Individuals Attending the Event Working Your Space*

What type of service do you provide?*

What will you sell at a Foodees Event? (Please all items that you typically sell. Please note that we may ask to alter or change certain items before approval)*

(If A Food Truck/Trailer) Which Side Do You Serve From?*

Total Amount of Space Requested: (10X10, 10X20, 10X30)*

Stock Trailer Space Requested ($100)*

If you are using a power generator, please type the make and wattage. (If you are not using a power generator please type N/A.)

Foodees requires all vendors to join our Foodees Vendors and Sponsors Facebook group. This is the place where all information is shared about events. You do acknowledge that you understand and have requested to join the Foodees Vendors and Sponsors Facebook group (https://www.facebook.com/groups/foodeesvendors).*

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Please Upload Any Relevant Business Licenses or Food Inspections and Certifications:

I understand that upon submission and acceptance of this application an invoice will be emailed to the email address that I provided. Due to the high number of vendors interested in participating in the Foodees Food and Culture Festival, I understand that an invoice will only be held for 48 hours. I understand that Foodees will cancel my invoice if it is not paid within the 48 hour period. In the event that an invoice is resubmitted after cancelation, a resubmission fee of $25.00 will be applied if an invoice is resent. By checking this box I agree to these terms. By signing below I agree with everything listed above and understand that there are no refunds and that I waive any claim to chargebacks or payment disputes. I further understand that my business is agreeing to contract to work for Foodees, LLC. and will follow all Foodees, LLC. guidelines.*

Check if agreeing to the above terms

By Signing Below You Agree to the Terms As Stated Above*