EXHIBITOR INSTRUCTIONS / TERMS & CONDITIONS
Please read all Event Instructions / Terms & Conditions and retain a copy for your records.
Location: The Millbrae Art & Wine Festival takes place along seven blocks of Broadway Ave between Victoria and Meadow Glen Aves, in Downtown Millbrae. Exhibitor display spaces are back-to-back down the center of the street, facing the sidewalks.
Festival Weather: Millbrae is usually warm and potentially windy in the afternoon. Some form of shade protection in your set-up is recommended as there is little shade on the streets. All booths must be weighted against potential afternoon breezes.
Fees / Payment: Fees are based on space location, size, and date application & payment are received. Applications received after July 15 must include payment at the higher rate – please submit your application early. The Space Fee is for the space only, no structures are included.
- Payment Processing - There is NO Processing Fee for all Exhibitors. Payment will be processed upon acceptance into the event. If payment was submitted by check and applicant is not accepted, the check will be voided and destroyed.
- Paying by Credit Card - If paying by credit card, a 3.5% service fee will be added to the total charged.
- Paying by Check - If paying by check, write "CHECK" in the payment section below to complete the application, and follow with mailed check. Pay subtotal amount (no processing fee). Make check payable to Team PRO Event and mail to PO Box 315 Mill Valley, CA 94942. There is a $25 charge for any returned checks. Payment must be received within 1 week of application - application will not be approved without payment.
Selection: Preference is given to handmade artisans, prepackaged gourmet food, limited production lifestyle, and maker products. Artists of indie fashion and cutting edge design products are welcomed. Other considerations are overall balance and presentation so that no one medium dominates. Applications are juried by category on a first come, first served basis. Email confirmation will be sent upon receipt of application (please email us if you do not recieve confirmation). Notice of acceptance status will be within one month of submitting application.
Examples of Work: Applicants are required to provide a link to their website with images of work, or submit three (3) photos of work and one (1) example of booth display with this application for jurying.
Space Assignment / Final Instructions: Exhibitors accepted by July 15 will receive space assignment and final instructions approximately 4 weeks prior to the festival. Space request may be submitted below, but are not guaranteed. Applications received after July 15 will be assigned on a first-come basis.
Corners: Applicants may request a corner booth space for the event for an extra $200. If available, payment will be required. Corner spaces are very limited and not guaranteed.
Pre-Packaged Gourmet Food Vendors: Exhibitor booths may only have pre-packaged gourmet food. No beverages may be sold; no food preparation may be conducted in the booth. All Food Exhibitors must meet the requirements as set by the San Mateo County Health Department, and complete a Health Department Permit (sent upon acceptance). The Permit fee for 10'X10' space is $143 for the Risk Tier 1, $186 for Risk Tier 2. 20'X10' spaces are $229 for Risk Tier 2. Agents of the San Mateo County Health Department will be on site. They can request removal of Food Vendors who are not in compliance with current Health Department regulations. Citations and fines may be issued by a Health Department Agent. Please review the San Mateo County Environmental Health web site prior to the festival for compliance.
Electricity: No electricity is available. Quiet generators permitted (under 65 dB).
Resale Number: The State Board of Equalization requires all vendors and have active resale numbers for reporting. Resale number required on application.
Insurance: Exhibitors are responsible for providing their own insurance.
Withdrawal: Exhibitors may withdraw up until July 31 and receive a 50% refund. After July 31, participation fees are not refundable. All requests for withdrawal must be received in writing.
Cancellation: If weather, acts of God, or other circumstances beyond the control of the Millbrae Chamber of Commerce and Team PRO Event, Inc. cause the event to be canceled, participation fees will not be returned. The Millbrae Chamber of Commerce and Team PRO Event cannot be held liable by Exhibitors for the failure of the event to take place.
EXHIBITOR RELEASE / HOLD HARMLESS AGREEMENT
The Exhibitor shall indemnify The Millbrae Chamber of Commerce and its Board Members, Officers, Employees and Agents and Team Pro Event and its Owners, Employees and Agents, and hold them harmless against any claim, cause of action, or demand from any party with regard to any claim of personal injury, loss of use, or theft of possessions, except for any such claim, cause of action, or demand arising from the sole gross negligence or willful misconduct of the Millbrae Chamber of Commerce and its Board Members, Officers, Employees and Agents and Team Pro Event and its Owners, Employees and Agents. This indemnity shall continue until the termination date of the Agreement plus two years unless extended by mutual agreement of the parties.