FVBSA Sponsorship Reimbursement

FVBSA Sponsorship Reimbursement Form

FVBSA provides reimbursement for various team related expenses from available sponsorship funds.

Team reimbursement requests can only be submitted by the official team manager or official team parent. If the expense was incurred by someone else (i.e., another coach or parent), only the team manager or team parent can submit the request.

Alcohol, gift cards, coaches gifts will NOT be reimbursed from team sponsor funds.

Please allow at 2 to 3 weeks for processing of reimbursements after the given reimbursement date in the TEAM PARENT MEETING (each season has a different given date) Failure to provide adequate supporting documentation could result in further delay. DO NOT SUBMIT DUPICATE REQUESTS FOR THE SAME REIMBURSEMENT as this may further delay your resubmission.

All payments will be mailed to the payee address entered unless other instructions are specified.

PERSON REQUESTING

Note: request can only come from team manager or team parent. Requests from any other person will not be accepted.

Date of Request*

Date

Requested By*

First and Last Name

Position on team*

Phone Number*

Please enter a valid phone number.

Email*

example@example.com

Please enter any additional Information regarding request, if necessary:

By checking this box, the requestor certifies the following:*

As the person requesting these funds, I certify that all purchases/expenses were team related expenses. In addition, I further certify that no alcohol was purchased with any team funds.

By checking this box, the requestor certifies that the reimbursement is appropriately approved:*

If submitted by the team manager, I certify that I approve the release of team sponsorship funds for payment of the expenses detailed below.If submitted by the team parent, I certify that I have received the coach's approval the release of team sponsorship funds for payment of the expenses detailed below.

TEAM INFORMATION

Season*

Division *

Team Name*

EXPENSE DETAILS

Must be team related expense and valid support MUST be attached. We will not reimburse without a receipt.

Enter only the total amount being requested. Do not enter more than your team funds will cover. If you are requesting more than the funds available your request will be adjusted or denied.

Please submit expense details for any receipts uploaded. Example:

1. Player gifts

2. Batting Cages

3. Team Pizza Party

Total Request $*

Reason for Expense (e.g., pizza party, batting cages, banner, jackets, etc.)*

Receipts/Invoices*

PAYEE INFORMATION

MAKE CHECK PAYABLE TO:

Note: request can only come from team manager or team parent. Requests from any other person will not be accepted.

First Name *

Last Name*

Delivery Address for Payment*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code