Event Information:
• Where: Gainesville Farmers Market - 215 W. Elm St., Gainesville, TX
• When: Saturday, October 10, 2026 10:00 AM - 4:00 PM
• Estimated Attendance: 10,000
• Website: www.gainesvillecofc.com
Application Information:
• We reserve the right not to duplicate businesses promoting the same product or service, with the exception of face painters. Space is reserved on a first come, first serve basis.
• Vendor spaces are limited and historically fill quickly. We strongly encourage submitting your application as early as possible to secure placement.
• Information booth spaces will be limited to 18 vendors. Space is reserved on a first come, first serve basis. Event sponsors who receive a booth space included in their sponsorship are not included in this number.
• This event is considered a blackout date for Farmers Market vendors who have an annual contract with the City of Gainesville. Farmers Market vendors who have an annual contract with the City of Gainesville will be required to register and pay as a vendor with the Gainesville Area Chamber of Commerce to be included at this event. No vendor booth spaces will be located under the Farmers Market pavilion.
• Once your application is approved, it will serve as your contractual agreement to participate in the 2026 Depot Day event. All fees must be paid by September 25, 2026 or your spot will be forfeited.
• A current health certificate is required for all food vendors. Visit this link to find more information. Certificate must be displayed onsite during event.
• In the event of inclement weather, a postponement decision will be made by the Gainesville Emergency Management Team and the Gainesville Area Chamber of Commerce Board of Directors. November 14, 2026 has been reserved as an alternate date should postponement be required.
• Application deadline is Friday, September 18, 2026 by 5:00 PM.
Cancellation Information:
• Registration Cancellations by the Gainesville Area Chamber of Commerce
The Gainesville Area Chamber of Commerce reserves the right to cancel an event due to low enrollment or other circumstances which would make the event non-viable. If the Gainesville Area Chamber of Commerce cancels an event, registrants will be offered a full refund. Should circumstances arise that result in the postponement of an event, the Gainesville Area Chamber of Commerce has the right to either issue a full refund or transfer registration to the same event at the new, future date. However, if paid by credit card – the refund may be subject to the processing fees on both the payment & refund. (3% as of 12/31/2022)
• Registration Cancellation by Participant
The deadline to receive a refund for your registration is 60 days before the event. Registration cancellation received prior to the deadline may be eligible to receive a refund less a $5.00 service fee or the processing fees of merchant service for both the charge and refund. Cancellation requests after the deadline will not be eligible for a refund.
Set Up Information:
• Neither the Gainesville Area Chamber of Commerce or the City of Gainesville are responsible for missing or stolen items. Vendor set up is Saturday, October 10, 2026 from 6:00 AM - 9:00 AM. All spaces must be occupied by 9:00 AM or your spot will be forfeited with no refund.
• If you have a large vehicle or trailer to maneuver, please plan on arriving early.
• Electricity is extremely limited and will be available on a first come, first serve basis. Reserving electricity on this application does not guarantee service. Service will be guaranteed by Chamber staff after acceptance of application.
• All materials must fit in your assigned vendor space.
• Vendors are responsible for bringing tables, chairs, tents, extension cords, etc. It is recommended to bring multiple extension cords, or extra long extension cords.
• The Chamber reserves the right to turn off a generator if it is deemed too loud.
• Vendors will not be allowed to play music at their booth that is too loud or includes vulgar or offensive language. The Chamber reserves the right to turn off music if it is deemed too loud, vulgar, or offensive.
• Vendors will not be allowed to sell items that include vulgar or offensive language or images.
• Spaces are located outside on solid surface. Anchoring of tents is required and anchoring of tables, displays, etc. is highly recomended. No stakes or spikes allowed.
• Ice will be available to purchase at the Chamber Information Booth for $2.00 a bag.
• Fresh water hookups will not be available.
• Booths must always have at least one person present.
• Vendors must remain open and operate their booth until 4:00 PM. Failure to keep booth open and operating until 4:00 PM will forfeit booth space at future Depot Day events.
• Vendors must have their area cleared by 6:00 PM. It is the responsibility of the vendor to leave the space clean and clear of all boxes, trash, etc.
• Please do not block ANY intersection or traffic with trucks or trailers. Vehicles, trailers, etc. are allowed before 9:00 AM and after 4:00 PM ONLY. There must be active unloading or loading of the vehicle on the festival grounds.
Vendor Space Information:
• Trade Vendor - These spaces are for retail, experiences, and information booths*.
*Information booths will be limited to 18 vendors.*
• Food Vendor - This is for any food vendor that does not operate in a Food Truck and prepares food onsite.
• Food Truck Vendor - This is for any Food Truck vendor.
Questions?
Gainesville Area Chamber of Commerce
311 S. Weaver Street, Gainesville, TX 76240
(940) 665 – 2831
info@gainesvillecofc.com