• Request for Permission for Access to Resources for Research (RPARR)

  • Who completes this form

    The Principal Investigator (PI) completes and submits this form as part of the REB application process.

    Once submitted, the Georgian College Research Ethics Board (GCREB) will route the form to obtain any required approvals/signatures.

  • How this form is used

    This form is used to obtain institutional permissions.

  • Once submitted:

    • Required institutional permissions will be determined based on the nature of the research.
    • The form will be routed to the appropriate individuals and departments for review and approval.
    • Signatures/approvals will be collected on behalf of the Principal Investigator (PI).
    • If REB approval is required, REB will notify applicant that RPARR is fully executed and REB application can now be reviewed (fully executed RPARR is required before REB review can commence).

  • Depending on the project, the following areas may be consulted:

    • Institutional Research
      • To ensure there is no conflict with institutional research in progress and to assess institutional risk.
    • Approving Manager(s) / Associate Dean / AVP
      • To confirm access to departmental resources, including participants, data, or spaces. All recruitment materials will be reviewed as part of this process.
    • Director of Research & Innovation
      • If recruitment involves an email distribution list, emails will be distributed on behalf of the PI to protect the privacy of potential participants. Approving manager will provide email distribution list to Research & Innovation for dissemination. Recruitment can only begin after REB approval is granted.

  • Principal Investigator Acknowledgement

    I confirm that I have read and understood the information above and have reviewed the Recruiting Human Participants at Georgian College: Available Methods and Guideline prior to completing this form.

  • Date*
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  • Section A: General Information

  • Date*
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  • A.2. Investigator Information:

  • Enter the information for the Principal Investigator (PI) or Faculty Supervisor.

  • Format: (000) 000-0000.
  • How many additional investigator roles do you want to add?*
  • Format: (000) 000-0000.
  • Format: (000) 000-0000.
  • Format: (000) 000-0000.
  • Format: (000) 000-0000.
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  • A.3. Project Information:

  • The planned research requires collection from:*

  • Email the Georgian College Animal Care Committee Coordinator

  • Anticipated Timelines

    Project:

  • Anticipated Start Date:*
     - -
  • Anticipated End Date:*
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  • Recruitment Phase:

  • Anticipated Start Date:*
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  • Anticipated End Date:*
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  • Data Collection Phase:

  • Anticipated Start Date:*
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  • Anticipated End Date:*
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  • A.4. Georgian College affiliations

  • Find copies of the Brand Identity Guidelines and Georgian Style Guides here.

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  • Section B – Summary of the Proposed Research Resource Requirements

  • B.1. Research Participants:

  • Enter the information for the population for recruitment and data collection. Additional populations can be added below.

  • If you are recruiting from additional participant pools, indicate how many.*
  • 0/250

  • B.2. Data Collection from Research Participants (ifapplicable):

  • B.2.a. Other Resources

  • Will you require Georgian College resources beyond the researchers’ normal entitlement? Select all that apply.*
  • 0/150

  • B.2.b. Additional Information

  • 0/250

  • Section C – Recruitment Methods

  • Important note: Recruitment cannot begin until final approval or confirmation of exemption from GCREB is received.

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  • The Recruiting Human Participants at Georgian College: Available Methods and Guideline must be reviewed prior to planning recruitment methods and materials. This guide will help you navigate Institutional permissions, how to access your participant pool and how to route this form.  It will also help you choose the correct recruitment method(s) listed below. 

  • Select all planned recruitment methods.*

  • Portal Post(s)

  • Which portals will you post on?*

  • GC Sharepoint Site

  • Blackboard Posting

  • Posters

  • Where will your posters be displayed?*

  • Flyers

  • In-person recruitment

  • Will surveys be completed during class time?*

  • Email distribution

  • Note: Mass emails for the purpose of recruiting within Georgian College can only be distributed by Research and Innovation. The manager that oversees your desired pool of participants will share email distribution list directly with the department of Research and Innovation to protect the privacy of potential participants.

  • How will emails be sent?*

  • Other method

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  • Section D – Principal Investigator Assurance

  • For research involving humans, you must have GCREB ethics approval or confirmation of exemption from ethics review before you recruit any participants or collect any data.

    Please retain a copy of this form for your records.

    I agree to conduct the research as described in this form and any documents provided with this application (including, but not limited to, the application form, recruitment scripts, information and consent letters, survey questions, interview or focus group questions).

    I agree to conduct the research in compliance with the Tri-Council Policy Statement: Ethical Conduct for Research Involving Humans, the Tri-Agency Framework: Responsible Conduct of Research, Georgian College’s policies and procedures, and any conditions communicated by the college or the Georgian College Research Ethics Board.

    I agree to abide by the Ontario Freedom of Information and Protection of Privacy Act and any other privacy legislation or institutional procedures relevant to my project. If I have any questions regarding the Act, I will contact the Georgian College Access and Privacy Consultant at accessprivacy@georgiancollege.ca or 705.722.5189.

    I understand that permission to access Georgian College resources for research does not constitute ethics approval of this research.  Ethics approval is granted by GCREB and this completed form is part of that application.

    I consent to the collection of my name and contact information on the Request for Permission for Access to Resources for Research (RPARR) for this research project (or study). I will notify the college immediately of any changes to my contact information or status as the PI for this study.

  • Date*
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