Nights Away Notification
July 24 - GME V3.01 - Matches HQ Version: Apr 23/Edition 11
Name of person completing this form
*
First Name
Last Name
Email Address
*
example@example.com
Type of Event
*
Group & District
*
Section(s)
*
Squirrels
Beavers
Cubs
Scouts
Explorers
Network
Other
Numbers attending
*
Squirrels
Beavers
Cubs
Scouts
Explorers
Adults
Numbers
Totals: Youth Members
Adults
Is this event being run using Event Passports?
*
Yes
No
Start Date
*
/
Day
/
Month
Year
Date
End Date
*
/
Day
/
Month
Year
Date
Number of Nights
Venue Name
*
Venue Telephone
*
Please enter a valid phone number.
Venue Address
*
Street Address
Street Address Line 2
Town/City
State / Province
Post Code
Event Leadership Information
Permit Holder's Name
*
Permit Holder's Telephone
*
Please enter a valid phone number.
Permit Holder's Membership Number
*
Permit Holder's Email Address
*
example@example.com
Is Event Leader same as Permit Holder?
*
Yes
No
Event Leader's Name
*
(If not the permit holder)
Event Leader's Telephone
*
Please enter a valid phone number.
Event Leader's Membership Number
*
Event Leader's Email Address
*
example@example.com
Names & membership numbers of all adults attending
*
Activities
*
Please list activities requiring permits or qualifications (including any planned contingency activities) providing details of the activity leader or provider i.e. names of individuals or businesses / organisations providing the activities.
Planning & Preparation
As part of the planning and preparation for the Nights Away event the following documentation should be in place: programmes, attendance information, medical and emergency contact information for attendees, InTouch system, menus and written risk assessments. You must provide a written risk assessment along with this form to your Commissioner (or their nominee). Other documentation (listed above) does not need to be provided with this form but must be available on request.
In Touch Details
*
Please provide details of your InTouch system and the main contacts in the event of an emergency.
Risk Assessment(s)
*
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Please upload a copy of your Risk Assessment(s) for this event.
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of
I confirm the written risk assessment for this Nights Away event has been shared with the responsible commissioner (or their nominee)
*
Yes
I confirm that the risks and control measures will be communicated to all adults and young people involved in the event, in an appropriate manner.
*
Yes
I confirm that if the planned activities cannot take place during this nights away event, the leadership team have considered alternatives and they will be carried out as per the local approval process.
*
Yes
I confirm that the Group Scout Leader / District Explorer Scout Commissioner is aware of this event taking place
*
Yes
Group Scout Leader / DESC's Email Address
*
example@example.com
District NAN Board Email Address
*
e.g. nan@yourdistrictscouts.org.uk etc.
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