Payroll Estimate 2.0

Live-in Caregiver Payroll Estimate

Grandma Joan: Payroll Estimate for a Direct-Hire Live-in.
Find out how much we believe a private-hire live-in will cost in payroll dollars for your location and situation. Grandma Joan has been helping families recruit professional live-ins since 2010. We have a good feel for what you will need to spend to secure and retain someone of quality while paying them according to state and federal labor laws. Important to note is that the payroll estimate is to serve as a benchmark for negotiations. You and the candidates that we recruit for you make any and all final determinations as to their pay, services, schedules, and employability.
Who is the estimate for?*

Myself or a family member.A client of mine.Other
Point of Contact*

First NameLast Name
Phone Number*
Contact's time zone*
Relation to care recipient*
E-mail*
example@example.com
Desired location*

Street Address

Street Address Line 2

CityState

Postal / Zip Code
Service is needed for:*

Single person who lives aloneSingle person who lives with someone else who does not need any services.Couple who both need some services, either hands-on, or hands-off help.Other
Care recipient's name
First Name
Care recipient age
Age
Current living situation*

Level of Assistance Needed with ADLs (Best guess if you aren't sure).*

	None	Stand-by assistance	Hands-on assistance	Total assistance
Toileting
Bathing
Grooming
Dressing
Feeding

Mobility / Transfers*
Approx height
Approx weight
Taking medications*
Memory issues*
Memory diagnosis
Combative or wandering?
Care Recipient 2
First name
Age
Age
Current living situation

Mobility / Transfers
Approx height
Approx weight
Taking medications
Memory issues
Memory diagnosis
Combative or wandering?
Caregiver gender preference*

FemaleMaleEitherNot sure
Driving Preference*

No driving required, but willing to use Uber/Lyft for errands, appts, shopping, etc.Driver's license required.Car required ($) Note: very few live-ins will be willing to bring their car to work.We are open to any of the above.Not sure
Does anyone smoke in the home?*

No , non-smokers onlyYesNot sure
Are there any pets in the home?*

NoDog(s)Cat(s)BothOther
Housing Situation*

HouseCondo / ApartmentAssisted LivingOther
Live-in's private space will include:*
Who is currently caring for them? (choose one)*

No oneFamily / FriendsPaid caregiver / Home Care AgencyAssisted LivingHospital / rehab / care facility (SNF)
Tentative start date *

MonthDayYear
Date
Important Notes on Scheduling

Most live-in caregivers will need some time off each week/month for respite to reduce the chances of burnout. Their time off is their time to leave the house and have no duties or responsibilities, including, not being on-call.

Daily work schedule: Many families schedule their live-in to be available to assist intermittently within the home for 12-16 hours per 24 hour day. Those 24 hours comprise a combo of work/paid downtime, unpaid off time, and an 8-hour sleep shift.

Paid downtime: The caregiver may not be physically working and may be allowed to do personal tasks unrelated to the job, but they are still "on-call" and available to assist whenever needed by the care recipient. Under federal labor law, this time is considered work time and must be paid time.

Unpaid time off: The caregiver can come and go without permission and leave their phone off while they are gone. They are not "on-call" or available to assist whenever needed. Under federal labor law, this time can be unpaid time off.

8-hour sleep shift: Under certain circumstances, families can require that the live-in be "on-call" overnight and not have to pay them for those on-call hours, as long as the live-in can sleep in a private bedroom and gets a certain amount of undisturbed sleep each night. If they are called to work during their sleep shift, they need to be paid for their time. For example, 20 minutes to help someone to/from the commode. Note: CA/NY residents have additional rules to follow.

With that in mind, look over the sample schedules below and see which is closest to your ideal schedule.
Which daily schedule is closest to your ideal schedule?*

12 hours of work/downtime + 4 hrs unpaid time off + 8 hours unpaid sleep shift. Ex: 8am-8pm, off 8pm-10pm, sleep shift 10pm-6am. Off 6am-8am.14 hours of work/downtime + 2 hrs unpaid time off + 8 hours unpaid sleep shift. Ex: 7am-9pm, off 9pm-11pm, sleep shift 11pm-7am.16 hours of work/downtime + 0 hrs unpaid time off + 8 hours unpaid sleep shift. Ex: 7am-11pm, sleep shift 11pm-7am. (Most common schedule for care recipients who need memory-care)Other
Some common weekly schedules to consider. Choose one or many.*

6 days/nights with one 24-hour shift off each week.7 nights / 6 days with one 12-hour shift off each week.7 nights/ 7 days with time off each day to leave the home.Other
The care recipient(s) typically get(s) up at ((wake time)* AM and goes to bed at (bedtime)* PM.
Typically, how often does the care recipient(s) require assistance between 11pm and 7am in an average week? Best guess if you don't know.*

Never to rarely1-2 x a week.1 x a night.2+ times some nights.2+ times most nights.Not sure
Detailed description of your situation / tell us about your concerns and needs.
Important Note on Payment Options

Generally, no health insurance plans, including Medicare, cover a home care aide or the typical non-medical care they provide. The same goes for any type of memory-care, whether at home or in a care community.

Nearly all of our clients pay for their live-in and our recruiter fee via private funds, though a small percentage of our clients use Long Term Care insurance. Most long-term care policies stipulate that they will only reimburse if the policyholder uses a state-licensed home care agency, but there are policies that permit reimbursment for the direct-hire model. If you have a LTC policy and are unsure of the coverage, call your insurance company to inquire.
How do you plan on paying for the live-in?*

Private PayLong Term Care Insurance Policy (that permits direct hire)OtherUnknown
How did you hear about us?*
How did you hear about us..other
Are you interested in using a Geriatric Care Manager local to the care recipient to help assess and monitor the situation?

NoMaybe. Tell me more.YesWe already are using one.
Communication Consent

By providing your phone number and email, you consent to receive SMS and email messages from Grandma Joan's LLC to discuss your estimate and for review request purposes.

Message and data rates may apply. Reply STOP to opt out, HELP for assistance.
I agree with the communications consent terms above.*

YesNo
What Happens Next

After you click “Submit,” a pop-up box will appear prompting you to schedule a time to speak with a live-in care specialist. During that call, we’ll discuss your specific needs and answer any questions you may have. Following the consultation, we’ll email you a detailed, line-item payroll estimate outlining the expected costs to attract and retain a professional live-in caregiver based on your location and care requirements. There is absolutely no obligation to proceed with services. Both the estimate and the consultation are completely free.
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Live-in Caregiver Payroll Estimate

What Happens Next