Troop Trip Application

Troop Trip Application
Girl Scout trips and travel should be a progressive experience for girls.

Before completing this form, please refer to the Volunteer Essentials tab on the Girl Scouts, Hornets’ Nest Council webpage, Safety Activity Checkpoints, and the Trip Training Requirements Chart for specific emergency procedures and safety guidelines for each activity. Be sure to follow all guidelines that apply to your trip and planned activities.

Be sure you have received approval from the council before making any non-refundable purchases for the trip. GSHNC will not reimburse any purchases related to troop trips.

Complete this form only for the following types of trips:
1. International Travel (due 1 year in advance)
2. Cruises (due 1 month in advance)
3. High Risk Activities (due 1 month in advance)
4. Overnight Trips (due 1 month in advance)
High Risk Activities include:
- Anything involving the handling of firearms, including riflery and shooting ranges
- Indoor skydiving
- Any paddling activities in whitewater, including rafting, kayaking or canoeing
- High elements such as ropes courses, climbing walls, rappelling, ziplines
- Motor sports with extreme speeds on rough/exposed terrain or water, including speed boats, ATVs, snowmobiles, jetskis, NASCAR/racecar experiences
- Land sports with potential extreme speeds, including downhill skiing or snowboarding
- Horseback riding
- SCUBA diving
- Indoor trampoline parks
- Primitive camping or backpacking trips
Girl Scouts, Hornets' Nest Council recognizes that the ongoing COVID-19 pandemic presents challenges and the health and safety of girls and volunteers is always our top priority. Participation in all Girl Scout activities is voluntary and families should make decisions about the inherent risks associated with in-person activities for their girls. Caregivers and troop leaders should review and follow current GSUSA and GSHNC guidelines for all in-person and virtual activities.

If you have questions or concerns about a specific activity, please contact GSHNC Customer Care at customercare@hngirlscouts.org or 704-731-6500.
Contact Information
Date of Trip Departure *

MonthDayYear
Date
Troop Leader Name*

First NameLast Name
Troop Leader Email*
Troop Leader Phone Number*

Area CodePhone Number
Troop Leader Address*

Street Address

Street Address 2

CityState

Zip Code
Troop Number*
Age Level (choose all that apply)*

DaisyBrownieJuniorCadetteSeniorAmbassador
Service Unit*

Number of Attendees*

	Registered	Not Registered
Girls
Women
Men
Tagalongs

Total Number of Attendees
Destination*
Destination Address*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Mileage (one way)*
Departure Date*

MonthDayYear
Date
Departure Time*

:HourMinutesAM/PM Option
Return Date*

MonthDayYear
Date
Return Time*

:HourMinutesAM/PM Option
Troop First Aider*

First NameLast Name
First Aid/CPR Training Certification Date*

MonthDayYear
Please select the date that you attended First Aid/CPR Training
Emergency Contact Name (not going on trip)*

First NameLast Name
Emergency Contact Phone Number*

Area CodePhone Number
Confirm that your Emergency Contact has the following:*

Copy of the complete itineraryContact information for all parents (names & phone numbers)Knowledge of GSHNC emergency procedures
Mode of Transportation (select all that apply)*

Leader/Parent VehicleBorrowed VehicleLeased VehicleVansChartered BusTrainBoatAirplane
I am aware of and will follow these GSHNC policies & procedures:*

The troop leader is responsible for ensuring that each driver of a motorized private transportation must be at least 21 years old, hold a valid driver's license for the appropriate vehicle, and show proof of liability insurance. Volunteer drivers must submit the Driver Information Form to troop leaders. State vehicle laws must be followed at all times.Read all rental agreements to be sure you comply with their terms and avoid surprises. Note the minimum age of drivers (often 25), as well as the maximum age (often under 70). Be sure the car is adequately insured, knowing who is responsible for damage to or the loss of the vehicle itself.Vehicle insurance is the responsibility of the driver. Neither Girl Scouts, Hornets’ Nest Council nor GSUSA is responsible for damages done to vehicles while driven by volunteers.

Please review the Trip Training Requirements Chart for courses required for specific types of trips and verify that the appropriate courses have been completed by myself or the outdoor trained adult for my troop.*

	Name of Person with Course Credit	Date of Course
Level 1: Be Safe, Be Ready
Level 2: Fire Building & Outdoor Cooking
Level 3: Overnight Camp Experience
Level 4: Primitive Camping
Level 5: Backpack Preplan/Overnight

List of Participants*
Please upload a detailed itinerary. *

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I agree that by submitting this form that I have read the Volunteer Essentials manual as well as the Safety Activity Checkpoints that pertain to this trip and have followed the prescribed safety standards in developing this trip. I understand that this trip may not be approved if all trip planning procedures and safety standards have not been met.*
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Troop Trip Application

Contact Information