Troop Disbandment/Retirement Form

Troop Disbandment/Retirement Form

Disbanding Troops disband occurs when there are no longer enough adults to lead the troop and/or when there are no longer enough girls to keep the troop open.

Retiring Troops retire when the girls have graduated from High School.

Troop Information

Troop Number*

Service Unit Number*

Volunteer Preparing Form*

First NameLast Name

Email*

example@example.com

Phone Number*

Area CodePhone Number

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Your volunteer role with the troop:*

Troop Leader or Troop AdminTroop Treasurer

Does the troop still have upcoming meetings/activities planned?*

NoYes

When is the troops last meeting/activity date?

Please indicate the reason(s) the troop is disbanding/retiring:*

Have families been notified that the troop is disbanding/retiring?*

YesNo

Troop Disbandment/Retiremet Policy

When a troop disbands/retires, troop volunteers are responsible for notifying GSNEO by completing this Troop Disbandment/Retirement Form. (Disbanding/Retiring troops must complete the annual finance report by the set deadline- 2nd Wednesday in June.)

Girls may elect how to spend remaining funds for the purpose of Girl Scouting by the end of the current membership year (September 30).

Appropriate examples include:

Final celebration event or trip;
Membership renewal or Lifetime Membership purchase if graduating senior troop;
Donating funds to another troop or the service unit;
Donating funds or purchasing items for a 501(c)(3) organization/cause of the girls' choice.

Funds cannot be dispersed to individual girls or adults as cash or gift cards.

Unspent funds should be divided equally to troops receiving girls from the disbanded troop, to the Juliette account for girls continuing as Juliettes, and/or to GSNEO for girls not continuing. Leaders should transfer funds (check or cashier's check recommended) to troops receiving girls before closing bank account. Funds for girls continuing as Juliettes or not continuing in Girl Scouts should be disclosed on the disband form, and then a cashier's check including troop number should be sent to:

Girl Scouts of North East Ohio
Attn: Coordinator, Audits & Accounting
1 Girl Scout Way
Macedonia, OH 44056

Funds from a disbanding troop will be held by GSNEO for a period of one year after date of the disbandment notification for the purpose of girls returning to Girl Scouting. After one year, funds are used to support GSNEO Girl Scouts through financial aid, Scoutship, etc.

As stated in Fund Ownership policy, equipment purchased with Girl Scout funds are the property of GSNEO and not the personal property of any individual. Equipment belonging to a disbanding troop may be donated to another troop or the service unit (e.g. tents, gear).

Disbanding/Retiring troops must still comply with our records retention policy (page 20).

Placement of Troop Members

All members will be moved to Juliettes (Independently Registered Group) unless it is indicated that the member is moving to another troop or not continuing.

Please provide a list of all current troop members and include if they will be continuing their Girl Scout experience in another troop (include the 5 digit troop number and if funds have been transferred to the troop); as a Juliette; or no longer wish to continue.

If your troop is retiring and all girls graduated or are preparing to graduate, please write "graduated" in the space below*

Troop Funds

All troops are required to submit an annual finance report to GSNEO.

If your troop submitted a 2024 finance report on or before the June 12, 2024 deadline, you will not be required to submit a final finance report.

If your troop has not submitted the annual finance report, a GSNEO staff person will be reaching out to you about completing it within the next 5 business days.

Has the troop bank account been closed?*

Yes, the troop bank account has been closedNo, the troop bank account is still open

State the amount of funds being sent to GSNEO. Please indicate if these funds are for girls continuing as Girl Scout Juliettes and/or if these funds are being held at GSNEO. (if none, state none)*

If your troop bank account is still open, please provide us with the amount of funds in the account, what the plans are for the remaining funds/date that the remaining funds will be spent by, the name of the volunteer who will be closing the bank account and any other information GSNEO staff should know about.*

Troop-owned equipment has been distributed as follows (if none, state none):*

Attach photo or PDF of your letter from the bank to confirm the account is CLOSED or a final bank statement*

Select File

Is there anything else council should be made aware of regarding the disbandment/retirement of your troop?*

Which of the following do you think you'll do next as a volunteer with GSNEO?

Find a new troop to lead within GSNEOFill a local Service Unit Team roleTrainer/Facilitator within GSNEOVolunteer with a GSNEO committee or Board of DirectorsVolunteer with another organization outside of GSNEOI would like someone to reach out to me about volunteer opportunities at GSNEO.

Effective Date of Troop Disbandment/Retirement*

Date

5-digit Troop Number*

Service Unit #*

E-mail Address of Troop Leader completing form*

Troop Leader Preparing Report*

Program Grade Level*

Troop Grades (select all that apply)*

Girl Member Name

Will Continue?