If you have questions for HOB, contact us via email or phone: info@brevardnc.org, (828) 884-3278.

Everyone is encouraged to apply. Selected Nonprofit vendors are based on, but not limited to, the following criteria:

• A fun and educational activity to inform attendees regarding your nonprofit organization
  • We want more than a table with handouts
• Our desire is to offer a diverse, quality assortment of community interests, clubs and social group options.
• Rotation of previous vendors with new vendors to allow someone new an opportunity to vend as well as new options for our festival patrons.
• Previous history with us. Previous participation in Heart of Brevard events does not guarantee a space in future festivals.

APPLICATION TIMELINE

Vendor Application: DEADLINE is August 1st
Submit Vendor Application and a nonrefundable $30 fee no later than the deadline. Application fees paid online are $31.50 to cover processing fees. Applicants will not be considered for acceptance without receipt of their application payment.  If alternate arrangements/considerations need to be made, please contact info@brevardnc.org prior to August 1st.

Payments can be made online or by check (details below).

Vendor Notification: August 22nd
Pending receipt of all application materials listed above, HOB will approve or deny each vendor. Accepted applicants will receive additional event details and payment schedule.

Booth Fee Payment Deadline: September 8th
Payments can be made online or by check (details below).

EVENT HOURS

Saturday, October 25th
All Vendors: 10:00am - 5:00pm

VENDOR FEES

VENDOR APPLICATION FEE PAYMENT

Vendor application fee is $30.00 and must be paid in full online or by check by deadline.

1. Online payments can be made via Square. A link is below, available on the last page of the application, and will be sent to you in your confirmation email upon submitting your application. Application fees paid online are $31.50 to cover processing fees.

CLICK HERE to pay the Application Fee

2. If paying by check, make checks payable to Heart of Brevard, put the event name in the memo line.

Mail to: Heart of Brevard, Attention: Halloweenfest Vendor Applications, PO Box 931, Brevard, NC 28712

VENDOR BOOTH FEES

The Halloweenfest Nonprofit booth fee is $60.00 for nonprofits.

ALL BOOTHS ARE A 10'x10' SPACE.  You can purchase more than one space.

Application & Vendor fees are nonrefundable. No show/no call or early teardown will result in exclusion from future events. All vendor application fees are due by deadline for consideration.

VENDOR REQUIREMENTS

• Electricity: We do not provide electricity for vendors' use.
• You will be responsible for your own booth setup. Please bring your own tent, tables, chairs, fire extinguisher, weights, extension cords and tape. NOTE: Each tent must have 40lb weights for each leg. Weight requirements will be enforced by the Brevard Fire Department. If you forget them, you may purchase sandbags and 5-gallon buckets at Ace Hardware (87 W. Main St., Brevard, NC 28712).
• Leave your area as you found it. Bring a broom and materials to clean your area of food and debris. Bag all waste and take it with you. Failure will result in a $150 Leave No Trace violation fee. 
• All interactions must be conducted within the booth space. No roving vendors. No hand billing.
• You cannot sublease your booth space.
• No extra structures (i.e. extra tents, seating areas, etc.) are allowed without prior approval.
• Vendors must comply with the State of North Carolina on sales tax and business license requirements.
• Vendors must be prepared to pass a safety inspection by designated authorities of the City of Brevard.
• Vendors shall comply with all laws, ordinances, rules and regulations of any lawful authority, agency or government unit which apply to the use of its vending unit requirements, including and without limitation, any applicable fire and building code of the City of Brevard and health regulations of the Transylvania County Health Department. Only food vendors are approved by the health department to cook and sell food in the festival area.  
• Vendors agree to indemnify and hold harmless the event, Heart of Brevard, the City of Brevard, their officers, directors, representatives, volunteers, employees and agents for any penalties, fines, expenses or damages from participating vendor’s failure to comply with such laws.
• Vendors agree to accept as conclusive and binding the decision of the Events Committee as to any dispute between you and any other participating restaurant, vendor or any person attending the event.
• Vendors may not sell or consume alcoholic beverages. 
• Vendors shall not use noise-making devices or public address systems in or around their allocated space without prior approval of the festival committee, pursuant to the Code of Ordinances of the City of Brevard.  
• Early teardown is not permitted.  Vehicles are not allowed on the streets until you receive the clear from the Heart of Brevard Team.

All Heart of Brevard events are rain or shine, so come prepared for weather conditions. Keep in mind, however, that refunds are not issued for weather-related conditions and the event may be canceled or shortened at the discretion of Brevard or Transylvania County public safety officials. (Check with your insurance agent about event insurance that provides coverage for this.)