Selected Nonprofit vendors are based on, but not limited to, the following criteria:

• A fun and educational activity to inform attendees regarding your nonprofit organization
• Please note: this is not an informational fair, so booths with only a tent and pamphlets will not be approved. We’re looking for activities, games, crafts, or other interactive elements that highlight your nonprofit while creating a memorable experience for families.

EVENT HOURS

Saturday, October 24th
All Vendors: 10:00am - 5:00pm

APPLICATION TIMELINE & FEES

Vendor Application: DEADLINE is August 3rd

Submit Vendor Application and Application Fee

Vendor application fee is $30.00 and must be paid in full online or by check by deadline.

1. Online payments can be made via Square. A link is available on the last page of the application, and will be sent to you in your confirmation email upon submitting your application. Application fees paid online are $30 plus 5% to cover processing fees.

2. If paying by check, make checks payable to Heart of Brevard, put the event name in the memo line.

Mail to: Heart of Brevard, Attention: White Squirrel Vendor Applications, PO Box 931, Brevard, NC 28712

** Applicantions will not be considered without receipt of their application fee payment. **

Vendor Notification: August 24th
Pending receipt of all application materials listed above, HOB will approve or deny each vendor. Accepted applicants will receive additional event details and payment schedule.

Booth Fee Payment Deadline: September 7th

The Halloweenfest Nonprofit booth fee is $60.00 for nonprofits.

ALL BOOTHS ARE A 10'x10' SPACE.  You can purchase more than one space.

New in 2026...invoices will be provided upon acceptance. Invoices will be subject to a $50 late fee if payment is not received by September 7th.

VENDOR FEES

VENDOR APPLICATION FEE PAYMENT

Vendor application fee is $30.00 and must be paid in full online or by check by deadline.

1. Online payments can be made via Square. A link is available on the last page of the application, and will be sent to you in your confirmation email upon submitting your application. Application fees paid online are $30 plus 5% to cover processing fees.

2. If paying by check, make checks payable to Heart of Brevard, put the event name in the memo line.

Mail to: Heart of Brevard, Attention: White Squirrel Vendor Applications, PO Box 931, Brevard, NC 28712

VENDOR BOOTH FEES

The Halloweenfest Nonprofit booth fee is $60.00 for nonprofits.

ALL BOOTHS ARE A 10'x10' SPACE.  You can purchase more than one space.

New in 2026...invoices will be provided upon acceptance. Invoices will be subject to a $50 late fee if payment is not received by September 7th.

VENDOR REQUIREMENTS

• Electricity: We do not provide electricity for vendors' use.
• You will be responsible for your own booth setup. Please bring your own tent, tables, chairs, fire extinguisher, weights, extension cords and tape. NOTE: Each tent must have 40lb weights for each leg. Weight requirements will be enforced by the Brevard Fire Department. If you forget them, you may purchase sandbags and 5-gallon buckets at Ace Hardware (87 W. Main St., Brevard, NC 28712).
• Leave your area as you found it. Bring a broom and materials to clean your area of food and debris. Bag all waste and take it with you. Failure will result in a $150 Leave No Trace violation fee. 
• All interactions must be conducted within the booth space. No roving vendors. No hand billing.
• You cannot sublease your booth space.
• No extra structures (i.e. extra tents, seating areas, etc.) are allowed without prior approval.
• Vendors must comply with the State of North Carolina on sales tax and business license requirements.
• Vendors must be prepared to pass a safety inspection by designated authorities of the City of Brevard.
• Vendors shall comply with all laws, ordinances, rules and regulations of any lawful authority, agency or government unit which apply to the use of its vending unit requirements, including and without limitation, any applicable fire and building code of the City of Brevard and health regulations of the Transylvania County Health Department. Only food vendors are approved by the health department to cook and sell food in the festival area.  
• Vendors agree to indemnify and hold harmless the event, Heart of Brevard, the City of Brevard, their officers, directors, representatives, volunteers, employees and agents for any penalties, fines, expenses or damages from participating vendor’s failure to comply with such laws.
• Vendors agree to accept as conclusive and binding the decision of the Events Committee as to any dispute between you and any other participating restaurant, vendor or any person attending the event.
• Vendors may not sell or consume alcoholic beverages. 
• Vendors shall not use noise-making devices or public address systems in or around their allocated space without prior approval of the festival committee, pursuant to the Code of Ordinances of the City of Brevard.  
• Early teardown is not permitted.  Vehicles are not allowed on the streets until you receive the clear from the Heart of Brevard Team.

All Heart of Brevard events are rain or shine, so come prepared for weather conditions. Keep in mind, however, that refunds are not issued for weather-related conditions and the event may be canceled or shortened at the discretion of Brevard or Transylvania County public safety officials. (Check with your insurance agent about event insurance that provides coverage for this.)