EVENT HOURS

Saturday, October 24th
All Vendors: 10:00am - 5:00pm

APPLICATION TIMELINE & FEES

Vendor Application: DEADLINE is August 3rd

Submit Vendor Application and Application Fee

Vendor application fee is $30.00 and must be paid in full online or by check by deadline.

1. Online payments can be made via Square. A link is available on the last page of the application, and will be sent to you in your confirmation email upon submitting your application. Application fees paid online are $30 plus 5% to cover processing fees.

2. If paying by check, make checks payable to Heart of Brevard, put the event name in the memo line.

Mail to: Heart of Brevard, Attention: 2026 Halloweenfest Vendor Applications, PO Box 931, Brevard, NC 28712

** Applicantions will not be considered without receipt of their application fee payment. **

Vendor Notification: August 24th
Pending receipt of all application materials listed above, HOB will approve or deny each vendor. Accepted applicants will receive additional event details and payment schedule.

Booth Fee Payment Deadline: September 7th

The Halloweenfest Food Vendor booth fee is $150.00/per 10x10 space.

ALL BOOTHS ARE IN 10' x 10' INCREMENTAL SPACES.  You can purchase more than one space.

Think Local Transylvania County Food(Truck) vendor's fees are $125.00/per 10 x 10 space.  Proof of residency within Transylvania County is required.

New in 2026...invoices will be provided upon acceptance. Invoices will be subject to a $50 late fee if payment is not received by September 7th.

VENDOR REQUIREMENTS

• Electricity: We do not provide electricity for vendors' use.
• You will be responsible for your own booth setup. Please bring your own tent, tables, chairs, fire extinguisher, weights, extension cords and tape. NOTE: Each tent must have 40lb weights for each leg. Weight requirements will be enforced by the Brevard Fire Department. If you forget them, you may purchase sandbags and 5-gallon buckets at Ace Hardware (87 W. Main St., Brevard, NC 28712).
• Leave your area as you found it. Bring a broom and materials to clean your area of food and debris. Bag all waste and take it with you. Failure will result in a $150 Leave No Trace violation fee. 
• Posted signage with prices is required for ALL items.  Must be visible, NO exceptions.
• No glass containers allowed to be served. (Examples: soda bottles, beverage containers, etc.).
• All food service materials — including utensils, plates, napkins, cups and other materials — must be compostable.
• Vendors will accept up to (2) Heart of Brevard "Truck Bucks" that are dispensed to VIPs in exchange for a free meal.
• Vendors must take reasonable steps to make their service counter accessible to patrons with disabilities.  If your service counter is taller than 36"; you must be prepared to complete order and payment transactions with a clipboard or other device.
• Vendors must bring their own ground cover to protect surfaces under their food prep areas.
• All sales must be conducted within the booth space. No roving vendors. No hand billing.
• You cannot sublease your booth space.
• No extra structures (i.e. extra tents, seating areas, etc.) are allowed without prior approval.
• Vendors must comply with the State of North Carolina on sales tax and business license requirements.
• Vendors must be prepared to pass a safety inspection by designated authorities of the City of Brevard.
• Vendors shall comply with all laws, ordinances, rules and regulations of any lawful authority, agency or government unit which apply to the use of its vending unit requirements, including and without limitation, any applicable fire and building code of the City of Brevard and health regulations of the Transylvania County Health Department. Only food vendors are approved by the health department to cook and sell food in the festival area.  
• Vendors agree to indemnify and hold harmless the event, Heart of Brevard, the City of Brevard, their officers, directors, representatives, volunteers, employees and agents for any penalties, fines, expenses or damages from participating vendor’s failure to comply with such laws.
• Vendors agree to accept as conclusive and binding the decision of the Events Committee as to any dispute between you and any other participating restaurant, vendor or any person attending the event.
• Vendors may not sell or consume alcoholic beverages. 
• Vendors shall not use noise-making devices or public address systems in or around their allocated space without prior approval of the festival committee, pursuant to the Code of Ordinances of the City of Brevard.  
• Early teardown is not permitted.  Vehicles are not allowed on the streets until you receive the clear from the Heart of Brevard Team.

All Heart of Brevard events are rain or shine, so come prepared for weather conditions. Keep in mind, however, that refunds are not issued for weather-related conditions and the event may be canceled or shortened at the discretion of Brevard or Transylvania County public safety officials. (Check with your insurance agent about event insurance that provides coverage for this.)