If you have questions for HOB, contact us via email or phone: info@brevardnc.org or (828) 884-3278.

Everyone is encouraged to apply. Selected Food Vendors are based on, but not limited to, the following criteria:

• Our desire to offer a diverse, quality assortment of food options, and support WNC food vendors when possible.
• Rotation of previous vendors with new vendors to allow someone new an opportunity to vend as well as new options for our festival patrons.
• Previous history with us. Previous participation in Heart of Brevard events does not guarantee a space in future festivals.
  
  

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APPLICATION TIMELINE

Vendor Application: DEADLINE is October 24th
Submit Vendor Application and a nonrefundable $10 fee no later than the deadline. Application fees paid online are $10.50 to cover processing fees. Applicants will not be considered for acceptance without receipt of their application payment.  If alternate arrangements/considerations need to be made, please contact us at info@brevardnc.org prior to October 24th.

Payments can be made online or by check (details below).

Vendor Notification: October 31st
Pending receipt of all application materials listed above, HOB will approve or deny each vendor. Accepted applicants will receive additional event details and payment schedule.

Booth Fee Payment Deadline: November 17th
Payments can be made online or by check (details below).

EVENT HOURS

Saturday, December 5th
Craft & Retail and Food Vendor: 2:00pm - 8:00pm 

VENDOR FEES

VENDOR APPLICATION FEE PAYMENT

Vendor application fee is $10.00 and must be paid in full online or by check by deadline. Payment information is provided in the confirmation email you receive once you have submitted this application.

VENDOR BOOTH FEES

The Light Up the Night Food Vendor booth fee is $75.00/per 10x10 space.

ALL BOOTHS ARE IN 10' x 10' INCREMENTAL SPACES.  You can purchase more than one space.

Application & Vendor fees are nonrefundable. No show/no call or early teardown will result in exclusion from future events. All vendor application fees are due by deadline for consideration.

VENDOR REQUIREMENTS

• Electricity: We do not provide electricity for vendors' use.
• You will be responsible for your own booth setup. Please bring your own tent, tables, chairs, fire extinguisher, weights, extension cords and tape. NOTE: Each tent must have 40lb weights for each leg. Weight requirements will be enforced by the Brevard Fire Department. If you forget them, you may purchase sandbags and 5-gallon buckets at Lowe's Home Improvement (119 Ecusta Rd., Brevard, NC 28712).
• Leave your area as you found it. Bring a broom and materials to clean your area of food and debris. Bag all waste and take it with you. Failure will result in a $150 Leave No Trace violation fee. 
• Posted signage with prices is required for ALL items.  Must be visible, NO exceptions.
• No glass containers allowed to be served. (Examples: soda bottles, beverage containers, etc.).
• All food service materials — including utensils, plates, napkins, cups and other materials — must be compostable.
• Vendors will accept up to (2) Heart of Brevard "Truck Bucks" that are dispensed to VIPs in exchange for a free meal.
• Vendors must take reasonable steps to make their service counter accessible to patrons with disabilities.  If your service counter is taller than 36"; you must be prepared to complete order and payment transactions with a clipboard or other device.
• Vendors must bring their own ground cover to protect surfaces under their food prep areas.
• All sales must be conducted within the booth space. No roving vendors. No hand billing.
• You cannot sublease your booth space.
• No extra structures (i.e. extra tents, seating areas, etc.) are allowed without prior approval.
• Vendors must comply with the State of North Carolina on sales tax and business license requirements.
• Vendors must be prepared to pass a safety inspection by designated authorities of the City of Brevard.
• Vendors shall comply with all laws, ordinances, rules and regulations of any lawful authority, agency or government unit which apply to the use of its vending unit requirements, including and without limitation, any applicable fire and building code of the City of Brevard and health regulations of the Transylvania County Health Department. Only food vendors are approved by the health department to cook and sell food in the festival area.  
• Vendors agree to indemnify and hold harmless the event, Heart of Brevard, the City of Brevard, their officers, directors, representatives, volunteers, employees and agents for any penalties, fines, expenses or damages from participating vendor’s failure to comply with such laws.
• Vendors agree to accept as conclusive and binding the decision of the Events Committee as to any dispute between you and any other participating restaurant, vendor or any person attending the event.
• Vendors may not sell or consume alcoholic beverages. 
• Vendors shall not use noise-making devices or public address systems in or around their allocated space without prior approval of the festival committee, pursuant to the Code of Ordinances of the City of Brevard.  
• Early teardown is not permitted.  Vehicles are not allowed on the streets until you receive the clear from the Heart of Brevard Team.

All Heart of Brevard events are rain or shine and cold temperatures, so come prepared for weather conditions. Keep in mind, however, that refunds are not issued for weather-related conditions and the event may be canceled or shortened at the discretion of Brevard or Transylvania County public safety officials. (Check with your insurance agent about event insurance that provides coverage for this.)